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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD FEBUARY 2, 2016
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:08 P.M.
 
Commissioner DeMaagd led the Pledge of Allegiance to the Flag.
 
Reverend Mike Baynai gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, Steve Redmond and Mayor Stephen Kepley.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase,  Economic Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Parks and Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett.
 
Four (4) citizens attended the meeting.
 
Motion by Artz, supported by Haas, to approve the agenda with the following addenda: move 7(e) to 14(b), add after 18 adjourn to closed executive session.
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
 
Candidate for Kent County Prosecuting Attorney, Chris Becker introduced himself.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, seconded by Brown, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on January 19, 2016.
  2. Receive and file minutes of the City Commission Retreat held on January 23, 2016.
  3. Approve a contract amendment with Moore & Bruggink Engineering for water main design and construction engineering services for 52nd Street between Division Avenue and Kellogg Woods Drive in an amount not to exceed $16,500.00 with funds from the FY 2015-16 Water Fund budget.
  4. Approve a contract amendment with Prein & Newhof, Inc. for design and construction engineering services for the rehabilitation of 44th Street from Broadmoor Avenue to Patterson Avenue in an amount not to exceed $64,400.00 with funds from the FY 2015-16 and FY 2016-17 Major Street Fund budgets.
  5. Payables for the City totaling $2,495,473.50
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: None.
 
                                                                                    Motion Carried.
                                                                                   
Motion by DeMaagd, seconded by Brown, to approve the minutes of the January 19, 2016 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
Breton Woods North PUD.
Mayor Kepley opened the public hearing to approve the request for a Major Change to an Approved PUD Site Plan dated January 15, 2015 for the Breton Woods North PUD development as described in Case No. 1-16.
 
Following a brief presentation by Economic Development Planner Golder:
 
Motion by Coughlin, seconded by DeMaagd, to close the public hearing.
 
                                                                                    Motion Carried.
 
APPROVE A REQUEST FOR MAJOR CHANGE TO AN APPROVED PUD SITE PLAN FOR THE BRETON WOODS NORTH PUD DEVELOPMENT.
Motion by Haas, seconded by DeMaagd, to approve a request for Major Change to an Approved PUD Site Plan dated January  15, 2015 for the Breton Woods North PUD development as described in Case No. 1-16, with conditions 1-6 and Basis Points 1-6 of the January 26, 2016 Planning Commission’s Findings of Fact.
 
                                                                                    Motion Carried.
 
APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING:
Mayor Kepley opened the public hearing for all four proposed resolutions regarding Community Development Block Grant projects.
 
Following a brief presentation by Economic Development Planner Golder:
 
Motion by Artz, seconded by Redmond, to close the public hearing.
 
                                                                                    Motion Carried.
 
ADOPT RESOLUTION 5–16 AUTHORIZING THE ACCEPTANCE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FROM KENT COUNTY.
Motion by Artz, seconded by Brown, to adopt Resolution 5–16 to authorize the acceptance of Community Development Block Grant Funding from Kent County.
 
Roll Call Vote: Yeas: All.    Nays: None.    Absent: None.
 
                                                                        Resolution Adopted.
 
ADOPT RESOLUTION 6–16 AUTHORIZING THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FROM KENT COUNTY.
Motion by Coughlin, seconded by Haas, to adopt Resolution 6–16 authorizing the use of Community Block Grant Funds from Kent County.
 
Roll Call Vote: Yeas: All.    Nays: None.    Absent: None.
 
                                                                        Resolution Adopted.
 
ADOPT RESOLUTION 7–16 TO REQUEST RE-ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR PROJECTS AWARDED IN FISCAL YEAR 2015-16.
Motion by Redmond, seconded by Artz, to adopt Resolution 7–16 to request reallocation of Community Development Block Grant Funds for projects awarded in Fiscal Year 2015-16.
 
Roll Call Vote: Yeas: All.    Nays: None.    Absent: None.
 
                                                                        Resolution Adopted.
 
ADOPT RESOLUTION 8–16 AUTHORIZING THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FROM KENT COUNTY FOR FISCAL YEAR 2015-16.
Motion by DeMaagd, seconded by Haas, adopt Resolution 8–16 to authorize the use of Community Development Block Grant Funds from Kent County for Fiscal Year 2015-16.
 
Roll Call Vote: Yeas: All.    Nays: None.    Absent: None.
 
                                                                        Resolution Adopted.
 
BIDS:
 
APPROVE A THREE YEAR CONTRACT, WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL YEARS WITH SHELDON CLEANERS.
Assistant Finance Director Nenciarini reviewed the memorandum dated January 25, 2016 regarding cleaning of uniforms.
 
Motion by DeMaagd, supported by Artz, to approve a three year contract, with the option to extend for two additional years, with Sheldon Cleaners, for the as-needed laundering of Police and Fire uniforms with funds from the General Fund Police and Fire Operating budgets for each fiscal year of the contract.
 
                                                                                    Motion Carried.
 
APPROVE CONTRACTS WITH H2O TOWERS, INC AND DIXON ENGINEERING, INC. FOR WORK ON WATER TANK EXTERIOR.
Public Works Director Gorney answered questions of the Commission.
 
Motion by Artz, seconded by Brown, to authorize the Mayor to enter into contracts with H2O Towers, Inc. for the performance of water tank exterior painting at a total cost of $58,350.00; and Dixon Engineering, Inc. for inspection services of the proposed contractor’s work at a cost of $6,075.00; for a total amount of up to $70,800.00 (including a 10% contingency) with funds from the FY 2015-16 Water Fund budget.
 
                                                                                    Motion Carried.
                                                                                    DeMaagd Dissenting.
                                                           
Motion by Artz, seconded by Coughlin, to adjourn to Closed Executive Session regarding pending litigation as permitted under Section 8(e) of P.A. 267, as amended by Act 256 of the Michigan Open Meetings Act.
                                                                                                               
                                                                                    Motion Carried.
 
The meeting was adjourned at 7:43 P.M.
 
The meeting was reconvened at 8:03 P.M.
 
Motion by Artz, seconded by Haas to approve the settlement agreement in the Capatanos/Swanson matter presented at tonight’s meeting and authorize Mayor to execute the same.
 
                                                                                    Motion Carried.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner Redmond-Stated he thought it was good input with the Parks & Recreation Commissioners at tonight’s meeting.
 
Commissioner DeMaagd-Expressed his thoughts regarding the role of the Commission on direction and policy for future capital improvement projects. He expressed his thoughts on being a rubber stamp commission, and wanted the commission to be more involved.
 
Mayor Kepley-Responded to Commissioner DeMaagd’s thoughts.
 
Public Works Director Gorney informed the Commission that 150 of the 300 non-working street lights have been repaired.
 
Deputy Administrator Rambo- Spoke on three areas of focus that came from the retreat and will gather a small group to develop a plan.
 
The meeting was adjourned at 8:10 P.M.
 
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor