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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD FEBRUARY 16, 2016
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Haas led the Pledge of Allegiance to the Flag.
 
Father Michael Nasser of St. Nicholas Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, Steve Redmond and Mayor Stephen Kepley.
 
Staff Present: City Attorney Cliff Bloom, City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Police Captain Richard Roberts, and Fire Department Administrative Assistant Nancy Shane.
 
Three (3) citizens attended the meeting.
 
Motion by Artz, supported by Brown, to approve the agenda.
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
 
Ryan Gallogly introduced himself and stated he is a candidate for the 72nd District House seat.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Brown, seconded by DeMaagd, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on February 2, 2016.
  2. Approve purchase of a Video-In-Car System with a five year maintenance agreement from Coban Technologies, Inc. in the amount not-to-exceed $193,770.00 with funds from the FY 2016-17 Police Equipment Fund and future Police General Fund budgets.
  3. Payables for the City totaling $2,143,506.14
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: None.
 
                                                                                    Motion Carried.                     
Motion by DeMaagd, seconded by Artz, to approve the minutes of the February 2, 2016 City Commission Meeting, with the correction of Commissioner DeMaagd’s comment regarding Capital Improvements.
 
                                                                                    Motion Carried.
 
BIDS:
 
APPROVE A CONTRACT FOR SIDEWALK REPAIR SERVICES WITH GREAT LAKES UTILITY & CONCRETE CONSTRUCTION, INC.
City Engineer Bradshaw referred to his memorandum dated February 16, 2016 regarding the sidewalk repairs. He informed the Commission there are a total of 760 slabs to be replaced.
 
Motion by Artz, seconded by Haas, to approve the Mayor to enter into a contract for sidewalk repair services with Great Lakes Utility & Concrete Construction, Inc. in the amount of $124,000.00 (including a 10% contingency) with funding as follows:
 
  1. For repairs to sidewalks in the public right-of-way which are the responsibility of the property owner, in the amount of approximately $93,480.00, with all actual cost incurred to be billed to, and paid by, the property owner; and
  2. For repairs to sidewalks in the public right-of way which are the responsibility of the City of Kentwood, in the Amount of approximately $30,520.00, with the costs to be funded as follows:
  • Approximately $540.00 from the FY 2016-17 Major Street Fund budget.
  • Approximately $26,030.00 from the FY 21016-17 Local Street Fund budget.
  • Approximately $810.00 from the FY 2016-17 Water Fund budget.
  • Approximately $3,140.00 from the FY 2016-17 General Fund (DPW) budget.
 
                                                                                    Motion Carried.
 
APPROVE A CONTRACT TO REPLACE PORTIONS OF THE PARKING LOT AT FIRE STATION #3 WITH EPIC EXCAVATING, INC.
City Engineer Bradshaw referred to the memorandum dated February 16, 2016 regarding parking lot improvement for Fire Station #3.
 
Motion by Haas, seconded by Coughlin, to authorize the Mayor to enter into a contract with Epic Excavating, Inc. to replace portions of the parking lot at Fire Station #3 in an amount not to exceed $117,000.00 (including a 10% contingency) with funds from the FY 2015-16 Fire Equipment Fund.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 9–16 TO APPROVE A CONTRACT BETWEEN THE CITY OF KENTWOOD AND THE MICHIGAN DEPARTMENT OF TRANSPORTATION PERTAINING TO REHABILITATION WORK IN 44TH STREET FROM BROADMOOR AVENUE TO PATTERSON AVENUE.
City Engineer Bradshaw explained the project, Mayor Kepley explained advanced funding, with the project to begin June and end in August.
 
Motion by Artz, supported by DeMaagd, to adopt Resolution 9–16 to approve a contract between the City of Kentwood and the Michigan Department of Transportation (MDOT) pertaining to Rehabilitation work in 44th Street from Broadmoor Avenue to Patterson Avenue. Kentwood’s share of the construction is estimated at $819,012.00, to be paid from the FY 2016 and FY 2017 Major Street Fund budgets.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
APPOINTMENTS AND RESIGNATIONS:
 
CONFIRM APPOINTMENT OF MICHAEL BOCHEIM TO THE CITY OF KENTWOOD PENSION BOARD.
Motion by Coughlin, supported by Artz, to confirm the appointment of Michael Bocheim to the City of Kentwood Pension Board
 
                                                                                    Motion Carried.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
Commissioner DeMaagd-Noted the passing of former founding father and Charter Commissioner Quinten Ward.
 
Commissioner Coughlin-Announced the first Gala for the Parks & Recreation Department to benefit the Adaptive Sports Program on May 13th. He informed the Commission he will be absent for the March 1, 2016 City Commission Meeting.
 
Mayor Kepley-Reviewed the history of the Kentwood Foundation and of discussions with a consultant and other members of the foundation. They have completed a Vision, Mission Statement and a Grant Making Matrix and are looking into raising funds for projects. The private foundation will now begin the process of starting a 501(c) 3 with the current funds and begin raising funds for certain projects beginning with the Parks & Recreation projects.
 
Mayor Kepley is establishing a Mayor’s initiative for faith-based leaders to find out if they would like to form formal or informal organizations to gather around common projects. The idea is to start conversation and to create synergy, and by working together they could accomplish bigger things.
 
The meeting was adjourned at 7:35 P.M.
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor