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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD FEBRUARY 21, 2017
Kentwood Library, Community Room
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner DeMaagd led the Pledge of Allegiance to the Flag.
 
Reverend James Kralt of East Paris Christian Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, and Mayor Stephen Kepley.
 
Staff Present: IT Manager Matt Anderson, City Engineer Tim Bradshaw, Finance Director Tom Chase, Deputy Fire Chief Gregg Ginebaugh,  Economic Development Planner Lisa Golder, Public Works Director John Gorney, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Parks and Recreation Director Val Romeo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Deputy Police Chief Don Tuuri and Assistant City Engineer Dan Vander Hiede.
 
Thirty –one (31) citizens and members of the news media attended the meeting.
 
Motion by Artz, seconded by Haas, to approve the agenda.
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
 
Several people spoke in support of having a five foot passing rule for bicyclists.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Haas, seconded by Brown, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on February 7, 2017.
  2. Receive and file November 2016 General Revenue and Expenditure report.
  3. Payables for the City totaling $4,394,008.15
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: None.
 
                                                                                    Motion Carried.
                                                                                                                       
Motion by Coughlin, seconded by DeMaagd, to approve the minutes of the February 7, 2017 City Commission Meeting.
 
                                                                                    Motion Carried.
 
COMMUNICATIONS AND PETITIONS:
 
TO APPROVE THE DESIGNATION OF WING AVENUE IN THE CITY OF KENTWOOD AS A NATURAL BEAUTY ROAD.
City Engineer Bradshaw provided a review of the standards and recommendations for a Natural Beauty Road.
 
Motion by DeMaagd, seconded by Coughlin, to approve the designation of Wing Avenue in the City of Kentwood as a Natural Beauty Road.
 
                                                                                    3-3
                                                                                    Motion Died.
 
PROPOSED DECISION ON WING AVENUE RECONSTRUCTION.
 
The Commission discussed several aspects of a recommendations, with Commissioner Brown making a motion to approve the recommendations of the study, but with no second the motion died. Additional discussion ensued and a clarification on what the road improvements would be, (if not modified) a standard cross section as allowed for in the Code of Ordinances.
 
Motion by Artz, seconded by Brown, to approve the reconstruction scope of Wing Ave. Study project with the following provisions:
No offset cross section; water main closer to the road; no non-motorized trail; arborist as part of the project team reviewing tree health risk and commission approval prior to the engineering consulting RFP being bid out.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
Mayor Kepley opened the public hearing to approve 2017-18 Community Development Block Grant funding.
 
Following a brief presentation by Economic Development Planner Golder:
 
Motion by Artz, seconded by Brown, to close the public hearing.
 
                                                                                    Motion Carried.
 
ADOPT RESOLUTION 4–17 AUTHORIZING THE ACCEPTANCE OF COMMUNITY DEVELOPNMENT BLOCK GRANT FUNDS FROM KENT COUNTY AND AUTHORIZING THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS.
Motion by Artz, seconded by Coughlin, to adopt Resolution 4–17 authorizing the acceptance of Community Development Block Grant Funds from Kent County and authorizing the use of Community Development Block Grant Funds.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Resolution Adopted.
BIDS:
 
AUTHORIZE A CONTRACT WITH MICHIGAN PAVING & MATERIALS, INC. FOR THE RESURFACING OF PORTIONS OF 32ND STREET AND SHAFFER AVENUE.
Motion by Haas, seconded by Brown, to authorize the Mayor to enter into a contract for the resurfacing of 32nd Street from Shaffer Avenue to 2,700 feet east and Shaffer Avenue from 28th to 32nd Street with Michigan Paving & Materials, Inc. in an amount not to exceed $331,000.00 (including a 10% contingency), with funds from FY 2017-18 Major Streets Fund.
 
                                                                                    Motion Carried.
 
AUTHORIZE A CONTRACT WITH MELROSE PYROTECHNICS, FOR FOURTH OF JULY AND 50TH ANNIVERSARY CELEBRATION FIREWORKS DISPLAYS.
Motion by Artz, seconded by Haas, to authorize a contract with Melrose Pyrotechnics, Inc. for Fourth of July fireworks contract; and authorize the Mayor to sign a contract amendment for a 50th Anniversary Celebration fireworks display, with Melrose Pyrotechnics, Inc. at a cost of $14,250.00 for each event, with funds from the FY 2018-19 General Fund (Parks & Recreation and City General) operating budgets.
 
                                                                                    Motion Carried.
 
AUTHORIZE A CONTRACT WITH POSSIBLE EXTENTIONS WITH CORPORATE TECHNOLOGIES FOR DATA BACKUP SERVICES.
Motion by Haas, seconded by Artz,  to authorize the Mayor to enter into a one-year contract, with up to four additional one-year terms, for data backup services with Corporate Technologies, at a cost of $14,400.00 annually, with funds from the FY 2017-18 General Fund (Information Technology) operating budget.
 
                                                                                    Motion Carried.
 
AUTHORIZE THE PURCHASE OF NETWORK SWITCHES WITH SUPPORT AND MAINTENANCE FROM LOGICALIS.
I.T. Manager Anderson reviewed the need for replacement of aging switches.
 
Motion by Haas, seconded by Artz, to authorize the purchase of network switches and maintenance for the City’s data center, from Logicalis, at a cost of $144,154.00, with funds from the FY 2017-18 Property and Building, Police Equipment, and Fire Equipment Funds.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 5–17 TO AUTHORIZING CONSUMERS ENERGY TO INSTALL, OPERATE AND MAINTAIN FIVE POST-TOP STREETLIGHTING ON ROSEWORTH CT.
Assistant city Engineer VanderHeide noted this is a standard streetlighting change.
 
Motion by Haas, seconded by DeMaagd, to adopt Resolution 5–17 authorizing the City Clerk to sign the Consumers Energy’s authorization for change in Standard Lighting Contract, to install, operate and maintain the addition of five street lights in Roseworth Court, SE. for a total of $2,053.50 from the FY 2017-18 Street Lighting Fund budget.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
APPOINTMENTS AND RESIGNATIONS:
 
CONFIRM APPOINTMENTS OF MARY VANNOORD TO THE ZONING BOARD OF APPEALS AND JAKE WALCZAK TO THE PARKS & RECEATION COMMISSION.
Motion by Artz, seconded by Haas, to confirm the appointments of Mary VanNoord to the Zoning Board of Appeals with her term ending January 2018 and Jake Walczak to the Parks & Recreation Commission with his term ending January 2018.
 
                                                                                    Motion Carried.
 
ACCEPT THE RESIGNATION OF STEVEN REDMOND AS COMMISSIONER AT-LARGE AND AUTHORIZE THE MAYOR’S OFFICE TO SOLICIT APPLICATIONS FOR THAT OFFICE.
Motion by Artz, seconded by Brown, to accept the resignation of Steven Redmond as City Commissioner At-Large and to authorize the Mayor’s Office to solicit applications for the Office of Commissioner At-Large.
 
                                                                                    Motion Carried.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner DeMaagd-Stated the public has an obligation to participate in government, attend meetings, run for office, or be a member of one of the boards. He also cautioned the commission on being co-dependent with Grand Rapids and them directing us on water lines.
 
Mayor Kepley-Informed the Commission on the City of Grand Rapids State of the City speech on March 2nd and asked if any commissioner wants to attend to let him know.
 
Commissioner Artz-Noted “Taste of Kentwood” is also on March 2nd, and suggested skipping the speech and going to the “Taste of Kentwood”.
 
Commissioner Haas-Informed the Commission he will absent for the February 27th City Commission Meeting.
 
The meeting was adjourned at 8:28 P.M.
 
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor