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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD MARCH 1, 2016
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Redmond led the Pledge of Allegiance to the Flag.
 
Reverend Kyle Ray of Kentwood Community Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Erwin Haas, Jerry DeMaagd, Steve Redmond and Mayor Stephen Kepley.
 
Motion by DeMaagd, seconded by Brown, to excuse Commissioner Coughlin with prior notification.
 
                                                                                    Motion Carried.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Parks and Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, and City Attorney Jeffrey Sluggett.
 
Four (4) citizens attended the meeting.
 
Motion by Artz supported by Haas, to approve the agenda.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, supported by Brown, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on February 16, 2016.
  2. Approve an Agreement for the Designation of Primary Emergency Ground Ambulance Services Areas among EMS Providers.
  3. Ordinance 1–16 to add Chapter 18, Article 4, Section 18-90 Ambulance Service Agreement to the Code of Ordinances, City of Kentwood, MI.
  4. Approve a contract for as-needed IT services through June 30, 2016 with Corporate Technologies, Inc.
  5. Approve a contract for the provision of Form-based Zoning Code Consultant Services with Nederveld, Inc.
  6. Receive and file General Fund Financial Projection (5X5) report.
  7. Receive and file General Revenue and Expenditure report for month ended November 30, 2015.
  8. Payables for the City totaling $776,813.05.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: Coughlin.
 
                                                                                    Motion Carried.
                                                                                    Ordinance Adopted.
                                                                                   
Motion by DeMaagd, seconded by Brown, to approve the minutes of the February 16, 2016 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
ETO Magnetic.
Mayor Kepley opened the public hearing to approve the establishment of an Industrial Development District and to approve an application for an Industrial Facilities Exemption Certificate, in the City of Kentwood for ETO Magnetic Corporation located at 5925 Patterson Ave., SE. and to accept the Transfer of Industrial Facilities Exemption Certificate Nos. 2006-573 and 2001-046 in the City of Kentwood issued to Lankfer Diversified Industries, Inc. (LDI, Inc.) to ETO Magnetic Corp.
 
Following a brief presentation by Deputy Administrator Mark Rambo and VP of ETO, Greg Peters:
 
Motion by Artz, seconded by Haas, to close the public hearing.
 
                                                                                    Motion Carried.
 
ADOPT RESOLUTION 10–16 TO APPROVE THE ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT FOR ETO MAGNETIC CORP.
Motion by Artz, seconded by Redmond, to adopt Resolution 10–16 to approve the establishment of an Industrial Development District in the City of Kentwood for ETO Magnetic Corporation located at 5925 Patterson Avenue, SE.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  Coughlin.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 11–16 TO APPROVE THE AN APPLICATION FOR AN INDUSTRIAL FACILTIES EXEMPTION CERTIFICATE FOR ETO MAGNETIC CORP.
Motion by Artz, seconded by DeMaagd, to adopt Resolution 11–16 to approve an application for an Industrial Facilities Exemption Certificate in the City of Kentwood for ETO Magnetic Corporation located at 5925 Patterson Avenue, SE.
 
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  Coughlin.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 12–16 TO ACCEPT THE TRANSFER OF INDUSTRIAL FACILTIES EXEMPTION CERTIFICATE NOS. 2006-573 AND 2001-046 ISSUED TO LANKFER DIVERSIFIRED INDUSTRIES, INC. (LDI, Inc.)  TO ETO MAGNETIC CORP.
Motion by Artz, seconded by Haas, to adopt Resolution 12–16 to accept the transfer of Industrial Facilities Exemption Certificate Nos. 2006-573 and 2001-046 in the City of Kentwood issued to Lankfer Diversified Industries, Inc. (LDI, Inc.) to ETO Magnetic Corporation located at 5925 Patterson Ave., SE.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  Coughlin.
 
                                                                                    Resolution Adopted.
 
BIDS:
 
APPROVE PURCHASE OF FERTILIZER FOR CITY PROPERTIES FOR CALENDAR 2016 FROM JOHN DEERE LANDSCAPES.
DPW Director Gorney reviewed his memorandum dated February 24, 2016 regarding the purchase and application of fertilizer.
 
Motion by Brown, seconded by Redmond, to approve purchase of fertilizer, including pH management, grub and weed control, for City properties form John Deere Landscapes, at a not-to-exceed cost of $25,638.37; with up to $14,469.11 from the FY 2016-17 General Fun-DPW Supplies budgets, and up to $11,169.26 from the FY 2017-18 budgets (if approved by City Commission).
 
                                                                                    Motion Carried.
 
APPROVE A CONTRACT FOR MEDIAN MOWING AND TRIMMING WITH BRILAR, LLC.
DPW Director Gorney reviewed his memorandum dated February 24, 2016 regarding the approval for mowing medians.
 
Motion by Artz, seconded by Haas to authorize the Mayor to enter into a one year contract for median mowing and trimming with Brilar, LLC at a cost of $36,000.00 (including a 10% contingency) with funds from the Streets (Act 51) budget for the growing season which covers FY 2016-17 and FY 2017-18, and to authorize an extension of this contract for up to four additional one year terms, with conditional renewal based upon contractor performance and the City Commission’s allocation of funds for this purpose in each of the appropriate subsequent fiscal years.
 
                                                                                    Motion Carried.
 
AUTHORIZE THE MAYOR TO ENTER INTO A CONTRACT FOR THE REHABILITATION OF WALNUT HILLS DRIVE WITH MICHIGAN PAVING & MATERIALS, INC.
City Engineer Bradshaw reviewed his memorandum dated February 24, 2016 regarding rehabilitation work for Walnut Hills Drive, noting the water and sewer lines are in good shape and will not be replaced.
 
Motion by Brown, seconded by Artz, to authorize the Mayor to enter into a contract for the rehabilitation of Walnut Hills Drive with Michigan Paving & Materials, Inc. in an amount not to exceed $406,000.00 (including a 10% contingency) with funds from FY 2016-17 Local Streets Fund.
 
                                                                                    Motion Carried.
 
AUTHORIZE THE MAYOR TO ENTER INTO A THREE-YEAR CONTRACT WITH MELROSE PYROTECHNICS, INC.
Parks & Recreation director Romeo reviewed her memorandum dated February 24, 2016 regarding fireworks display. She noted fundraising had covered the cost in prior years and should for future years.
 
Motion by Brown, seconded by Artz, to authorize the Mayor to enter into a three-year contract with Melrose Pyrotechnics, Inc. for fireworks displays on the 4th of July, 2016-2017-2018, at a total annual cost not-to-exceed $14,250.00, with funds from the appropriate fiscal year General Fund (Parks & Recreation) Operating budget, contingent upon the City Commission’s approval of funding for this purpose in each fiscal year budget.
 
                                                                                    Motion Carried.
 
AUTHORIZE THE MAYOR TO ENTER INTO A TRIPARTITE CONTRACT WITH KENT COUNTY, REDLINE EXCAVATING, AND THE CITY FOR THE EXPANSION OF THE SOUTH PARKING LOT AT KELLOGG WOODS PARK,
City Engineer Bradshaw reviewed his memorandum dated February 24, 2016 regarding expansion of the parking lot by fifty percent.
 
Motion by DeMaagd, seconded by Haas, to authorize the Mayor to enter into a tripartite contract with Kent County, Redline Excavating and the City of Kentwood, for the expansion of the south parking lot at Kellogg Woods park, in an amount not-to-exceed $49,000.00 (including a 10% contingency),using FY 2015-16 Community Development Block grant (CDBG) Funds.
 
                                                                                    Motion Carried.
 
AUTHORIZE THE MAYOR TO ENTER INTO A TRIPARTITE CONTRACT WITH KENT COUNTY, IN’T HOUT CONCRETE CONSTRUCTION, INC., AND THE CITYOF KENTWOOD FOR REPLACEMENT OF THE BASKETBALL COURT AT OLD FARM PARK.
City Engineer Bradshaw reviewed his memorandum dated February 24, 2016 regarding replacement of basketball court. He explained the reason of the bidder for this project.
 
Motion by Artz, seconded by Redmond, to authorize the Mayor to enter into a tripartite contract with Kent County, In’t Hout Concrete, and the City of Kentwood for replacement of the basketball court at Old Farm Park, in an amount not-to-exceed $48,300.00 (including a 10% contingency) with funds from the FY 2016 Community Development Block grant (CDBG) Funds.
 
                                                                                    Motion Carried.
 
AUTORIZE THE MAYOR TO SIGN A TRIPARTITE CONTRACT WITH KENT COUNTY, PLAY ENVIRONMENTS, AND THE CITY OF KENTWOOD FOR THE PURCHASE OF BLEACHERS AND BENCHES FOR KELLOGG WOODS PARK.
Parks & Recreation Director Romeo reviewed her memorandum dated February 24, 2016 regarding the purchase of bleachers and benches.
 
Motion by DeMaagd, seconded by Haas, to authorize the Mayor to sign a tripartite contract with Kent County, Play Environments, and the City of Kentwood for the purchase of bleachers and benches for Kellogg Woods Park, for the total cost of $16,362.00 (including installation) with funds from the Kent County Community Development Block Grant (CDBG).
 
                                                                                    Motion Carried.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner DeMaagd-Stated the City of Kalamazoo is considering an income tax; however, speaking for the record, he is opposed to a city income tax.
 
Commissioner Redmond-Reminded the Commission the “Taste of Kentwood” is this Thursday.
 
Deputy Administrator Rambo-Informed the Commission that May 5th has been selected for an open house at the Library for the public regarding City Finances from 7:00 until 8:00 p.m.
 
The meeting was adjourned at 7:41 P.M.
 
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor