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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD MARCH 7, 2017
Kentwood Library, Community Room
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Haas led the Pledge of Allegiance to the Flag.
 
Reverend Jay Jones of Pentecostals of Kentwood Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, and Mayor Stephen Kepley.
 
Staff Present: I.T. Manager Matt Anderson, City Engineer Tim Bradshaw, Finance Director Tom Chase, Economic Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Deputy Administrator Mark Rambo, Parks and Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Deputy Police Chief Don Tuuri and Assistant City Engineer Dan VanderHeide.
 
Eighteen (18) citizens and members of the news media attended the meeting.
 
Motion by Artz, seconded by Haas, to approve the agenda.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, seconded by Brown, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on February 21, 2017.
  2. Adopt Resolution 6–17 to set a public hearing for an Industrial Development District and Industrial Facilities Exemption for Hearthside Food Solutions located at 2975 Radcliff Ave., SE.
  3. Payables for the City totaling $744,914.38
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: None.
 
                                                                                    Motion Carried.
                                                                                    Resolution Adopted.
                                                                       
Motion by DeMaagd, seconded by Coughlin, to approve the minutes of the February 21, 2017 and February 27, 2017 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PRESENTATIONS AND PROCLAMATIONS:
 
ADMINISTER OATH OF OFFICE TO POLICE SERGEANT DAVID UNSELD.
Police Chief Hillen introduced police Sergeant Unseld. City Clerk Kasunic administered the Oath of Office. Sergeant Unseld introduced family and friends who were present.
 
COMMUNICATIONS AND PETITIONS:
 
APPROVED DRAFT ENGINEERING SCOPE LANGUAGE FOR ENGINEERING CONSULTING SERVICES FOR WING AVENUE RECONSTRUCTION.
City Engineer Bradshaw provided a brief presentation on cross section comparisons and staff recommendations.
 
Motion by DeMaagd, seconded by Haas, to replace the proposed curb with a rolled asphalt curb.
 
                                                                                    2-4
                                                                                    Motion died.
 
Motion by Brown, seconded by Coughlin, to approve the Request For Proposals for the design and construction engineering consultant for Wing Avenue reconstruction.
 
                                                                                    Motion Carried.
                                                                                    DeMaagd dissented.
 
PETITION OF THE CITY OF KENTWOOD TREASURER TO STRIKE THE 2011 AND PRIOR YEARS DELINQUENT PERSONAL PROPERTY TAXES FROM THE TAX ROLLS.
Deputy Administrator Rambo noted the City Treasurer was unable to attend; however, this is an annual and standard procedure.
 
Motion by Haas, seconded by Brown, to approve the petition of the City of Kentwood Treasurer to strike the 2011 and prior years delinquent Personal Property Taxes from the Tax Rolls.
 
                                                                                    Motion Carried.
 
DECLARE OFFICE OF COMMISSIONER-AT-LARGE VACANT DUE TO RESIGNATION OF STEVEN REDMOND.
Motion by Coughlin, seconded by DeMaagd, to declare the Office of Commissioner-At-Large vacant with the resignation of Steven Redmond.
 
                                                                                    Motion Carried.
 
 
PUBLIC HEARING:
 
Hilton Tru Hotel.
 
Mayor Kepley opened the public hearing to conditionally approve the Major Change to the approved Site Plan for case No. 7-17 Hilton Tru Hotel subject to Conditions 1-8 and Basis Points 1-5 located at 4570-28th Street, SE.
 
Following a brief presentation by Economic Development Planner Golder:
 
Motion by Artz, seconded by Coughlin, to close the public hearing.
 
                                                                                    Motion Carried.
 
CONDITIONAL APPROVAL OF THE PATTERSON PLACE COMMERCIAL PLANNED UNIT DEVELOPMENT FOR HILTON TRU HOTEL.
Motion by Haas, seconded by DeMaagd, to conditionally approve the Major Change to the approved Site Plan for Case No. 7-17 Hilton Tru Hotel subject to conditions 1-8 and basis points 1-5 for the Patterson Place Commercial Planned Unit Development located at 4570-28th Street, SE.
 
                                                                        Motion Carried.         
 
BIDS:
 
AUTHORIZE A CONTRACT FOR THE RECOSTRUCTION OF ANDREW ST., ASH AVE., AND PORTIONS OF RONDO ST. WITH AL’S EXCAVATING, INC.
Assistant City Engineer VanderHeide reviewed his memorandum dated March 7, 2017 regarding the proposed reconstruction.
 
Motion by DeMaagd, seconded by Haas, to authorize the Mayor to enter into a contract for the reconstruction of Andrew St., Ash Ave., and portions of Rondo St and Mapleview St., with Al’s Excavating, Inc., in the amount not to exceed $1,563.600.00 (including a 10% contingency),with funds from the FY 2017-18 Local Street Fund and Water Fund budgets.
 
                                                                                    Motion Carried.
 
AUTHORIZE A CONTRACT WITH KENT COUNTY, IN’T HOUT CONCRETE CONSTRUCTION, AND THE CITY OF KENTWOOD FOR CONSTRUCTION OF PICKLEBALL COURTS AT OLD FARM PARK.
Assistant City Engineer VanderHeide informed the Commission this project is to remove the existing tennis courts and install a combination pickleball and tennis courts elsewhere in the park.
 
Motion by Artz, seconded by Coughlin, to authorize the Mayor to enter into a tripartite contract with Kent County, In’t Hout Concrete Construction, Inc. and the City, for the construction of pickleball courts at Old Farm Park, in an amount not to exceed $136,000.00 (including a 10% contingency), using FY 2017-18 Community Development Block Grant Funds (CDBG).
 
                                                                                    Motion Carried.
 
AUTHORIZE THE PURCHASE OF SERVICE MAINTENANCE AGREEMENTS FOR NETWORK SWITCHES FROM PRECISION DATA PRODUCTS, INC.
Motion by Haas, seconded by Artz, to authorize the purchase of service maintenance agreements for fourteen previously purchased City network switches from Precision Data Products, Inc., at a cost of $77,710.50, with funds from the appropriate fiscal year General Fund IT operating budget.
 
                                                                                    Motion Carried.
 
APPROVE THE PURCHASE OF ONE TORO LAWN MOWER FROM B & B TRUCK EQUIPMENT.
Motion by Artz, seconded by Haas, to approve the purchase of one Toro lawn mower for the City’s Public Works Department from B & B Truck Equipment in the amount of $11,329.00, with funds from the FY 2017-18 DPW Equipment Fund budget.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 7–17 TO APPROVE A CONTRACT WITH THE MICHIGAN DEPARTMENT OF TRANSPORTATION FOR REHABILITATION OF 44TH STREET FROM SHAFFER TO BROADMOOR.
Assistant City Engineer VanderHeide reviewed the mill and fill process for 44th Street.
 
Motion by Artz, seconded by Brown, to adopt Resolution 7–17 to approve the contract between the City of Kentwood and the Michigan Department of Transportation (MDOT) for the rehabilitation of 44th Street from Shaffer Avenue to Broadmoor Avenue (M-37). Kentwood’s share of the construction is estimated at $1,213,100.00, to be paid from the FY 2017-18 Major Street Fund budget.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner Coughlin-Attended the “Taste of Kentwood’ and thought it was well done.
 
Commissioner Haas-Informed the Commission he will be absent for the meeting on March 20th and 21st.
Commissioner Artz-Is serving on the host committee to celebrate Former Mayor Jerry DeRuiter for the 20th Anniversary of the Arbor Circle Founding on May 3rd located at Meijer Garden from 5:30-8:30, see her for tickets.
 
Mayor Kepley-Thanked everyone who participated on the February 27th City Commission Meeting and celebration.
 
The meeting was adjourned at 8:00 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor