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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD MARCH 15, 2016
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Artz led the Pledge of Allegiance to the Flag.
 
Reverend James Kralt of East Paris Christian Reformed Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, Steve Redmond and Mayor Stephen Kepley.
 
Staff Present: City Engineer Tim Bradshaw, City Magistrate Sharon Brinks, Finance Director Tom Chase, Deputy Fire Chief Gregg Ginebaugh,  Economic Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Treasurer Laurie Sheldon, City Attorney Jeffrey Sluggett, Deputy Police Chief Don Tuuri and Assistant City Engineer Dan Vander Hiede.
 
Seven (7) citizens and members of the news media attended the meeting.
 
Motion by DeMaagd, supported by Coughlin, to approve the agenda with the following addendum: remove 7(d) recognition of five engineering firms as pre-qualified.
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
 
County Commissioner Harold Mast spoke of his monthly newsletter that he had provided to the commission and announced he is again a candidate for the county commission.
 
Magistrate Brinks informed the commission that she is doing well in light of her health concern and just wanted to say hello to everyone.
 
Steve Johnson of Wayland announced he is a candidate for State Representative.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, supported by Brown, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on March 1, 2016.
  2. Resolution 13–16 to set a public hearing for the Establishment of an Industrial Development District and the approval of an Industrial Facilities Exemption Certificate for Gourmet International, LTD located at 5253 Patterson Ave., SE.
  3. Resolution 14–16 to set a public hearing for Consideration of an application for an Industrial Facilities Exemption Certificate for Swoboda, Inc., located at 4108-52nd St., SE.
  4. Receive and file General Revenue and Expenditure reports for months ended December 31, 2015 and January 31, 2016.
  5. Receive and file Cash and Pooled Investments report for December 31, 2015.
  6. Receive and file Investment Performance Analysis for December 31, 2015.
  7. Payables for the City totaling $11,242,108.87
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: None.
 
                                                                                    Motion Carried.
                                                                                    Resolutions Adopted.
                                                                                   
Motion by DeMaagd, supported by Coughlin, to approve the minutes of the March 1, 2016 City Commission Meeting.
 
                                                                                    Motion Carried.
 
COMMUNICATIONS AND PETITIONS:
 
PETITION OF THE CITY OF KENTWOOD TREASURER TO STRIKE THE 2006-2010 AND PRIOR YEARS DELINQUENT PERSONAL PROPERTY TAXES FROM THE ROLLS.
City Treasurer Sheldon reviewed her request for the striking of delinquent personal property taxes for years 2006-2010. She answered questions of the Commission.
 
Motion by Artz, seconded by Brown, to strike the 2006-2010 and prior years Delinquent Personal Property taxes from the rolls.
 
                                                                                    Motion Carried.
 
APPROVE THE REQUEST FROM NORTH COUNTRY WOODS, LLC FOR THE FINAL PRELIMINARY PLAT OF THE WOODBURY CENTER PLATTED SUBDIVISION LOCATED AT 44TH ST. AND MIDDLEBURY DRIVE.
Assistant City Engineer Vander Heide stated this is one step of the process and there were no changes from the last plan.
 
Motion by Brown, seconded by DeMaagd, to approve the Final Preliminary Plat of the Woodbury Center platted subdivision located at 44th Street and Middlebury Drive for North Country Woods, LLC.
 
                                                                                    Motion Carried.
PUBLIC HEARING:
Mayor Kepley opened the public hearing to conditionally rezone the property located at 200 -44th Street from OS, Open Space to C-4 Office.
 
Following a brief presentation by Community Development Director Schweitzer:
 
Motion by Artz, supported by Haas, to close the public hearing.
 
                                                                                    Motion Carried.
 
REQUEST OF GARY KWEKEL TO CONDITIONALLY REZONE THE PROPERTY AT 200-44TH STREET FROM OS OPENSPACE TO C-4 OFFICE (RESTRICTED).
Motion by Haas, seconded by Artz, to approve the rezoning of the property located at 200-44th St., SE conditionally from OS Open Space to C-4 Office (restricted) in Case #3-16 and conditioned on Basis Points 1-7 in Findings of Fact dated March 8, 2016.
 
                                                                                    Motion Carried.
 
BIDS:
 
AUTHORIZE THE PURCHASE OF THREE REPLACEMENT PICKUP TRUCKS FOR PUBLIC WORKS FROM BERGER CHEVROLET.
DPW Director Gorney reviewed his memorandum dated March 8, 2016 regarding the purchase of replacement pickup trucks. He informed the Commission this bid is piggy-backing on an Oakland County bid.
 
Motion by Artz, supported by Brown, to approve the purchase of three replacement pickup trucks form Berger Chevrolet at a cost of $75,139.00, with $15,770.00 in plow equipment, and a $3,000.00 allowance for lights and decals, for a total cost of $93,909.00 with funds from the FY 2015-16 DPW Equipment Fund budget.
 
                                                                                    Motion Carried.
 
AUTHORIZE THE PURCHASE OF ONE CHEVROLET SUBURBAN FOR THE FIRE DEPARTMENT FROM BERGER CHEVROLET.
Fire Chief Looman reviewed his memorandum dated March 7, 2016 regarding the replacement purchase of a Suburban, noting the current vehicle will be rotated over to the Engineering Department.
 
Motion by Artz, supported by Coughlin, to approve the purchase of a Chevrolet Suburban from Berger Chevrolet, at a cost of $42,763.00; with $7,787.00 in accessories, for a total cost of $50,550.00, with contingency funds from the FY 2015-16 Fire Equipment Fund budget.
                                                                                    Motion Carried.
AUTHORIZE A TRIPARTITE CONTRACT WITH KENT COUNTY, KAMMINGA & ROODVOETS, INC. AND THE CITY OF KENTWOOD FOR THE HEYBOER DRAIN NON-MOTORIZED TRAIL CONNECTION.
Assistant City Engineer Vander Heide reviewed the memorandum dated March 8, 2016 regarding the contract.
 
Motion by Artz, supported by Coughlin, to authorize the Mayor to enter into a tripartite contract with Kent County, Kamminga & Roodvoets, Inc. (K & R) and the City of Kentwood for construction of the Heyboer Drain Non-Motorized trail Connection, in an amount not to exceed $178,200.00 (including a 10% contingency) using FY 2015-16 Community Development Block Grant (CDBG) Funds.
 
                                                                                    Motion Carried.
 
AUTHORIZE A TRIPARTITE CONTRACT WITH KENT COUNTY, MOORE & BRUGGINK, INC. AND THE CITY OF KENTWOOD FOR CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR THE CONSTRUCTION OF THE HEYBOER DRAIN TRAIL PROJECT AND KELLOGG WOODS PARKING LOT PROJECT.
Assistant City Engineer Vander Heide reviewed the memorandum dated March 15, 2016 regarding the contract and this is part of CDBG funding.
 
Motion by Artz, supported by Coughlin, to authorize the Mayor to enter into a tri-partite contract with Kent County, Moore & Bruggink, Inc. (M & B), and the City of Kentwood for construction engineering and inspection services for the construction of two projects, in an amount not-to-exceed $15,900 (including a 10% contingency) using FY 2015-16 Community Development Block Grant (CDBG) Funds.
 
                                                                                    Motion Carried.
 
AUTHORIZE THE PURCHASE OF A MONROE HYDRAULIC FRONT SNOW PLOW FROM TRUCK & TRAILER SPECIALTIES.
DPW Director Gorney explained the reason for this type of plow.
Motion by Brown, supported by Haas, to approve the purchase of a Monroe hydraulic front snow plow from Truck & Trailer Specialties, at a total cost of $10,129.00, with funds from the FY 2015-16 DPW Equipment Fund.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 15–16 TO RECOGNIZE AS-IF (ADOPTIVE SPORTS, INSPIRED FOREVER) AS A NON-PROFIT ORGANIZATION OPERATING IN THE CITY OF KENTWOOD FOR THE PURPOSE OF OBTAINING A CHARITABLE GAMING LICENSE.
AS-IF’s Treasurer Bennett and President Blackwell spoke of their organization and the purpose of the gaming license.
 
Motion by Artz supported by Redmond, to adopt Resolution 15–16 to recognize AS-IF (Adoptive Sports-Inspired Forever) as a Non-profit organization operating in the City of Kentwood for the purpose of obtaining a Chartable Gaming License.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
APPLICATION TO TRANSFER A CLASS C LIQUOR LICENSE TO FLEETWOOD BAR & GRILL, LLC.
Economic Development Planner Golder reviewed the conditions from the Administrative Review Team.
 
Motion by Artz, seconded by Redmond, to (1) conditionally approve the Special Land Use for service of alcoholic beverages for Case No. CC 1-16: 616 Sports Bar and Grill.
 
                                                                                    Motion Carried.
                                                                                    Brown Dissenting.
 
Motion by Artz, seconded by Coughlin, to (2) conditionally approve the request for Site Plan Review for the service of alcoholic beverages for Case No. CC 1-16: 616 Sports Bar & Grill.
 
                                                                                    Motion Carried.
                                                                                    Brown Dissenting.
 
ADOPT RESOLUTION 16–16 TO TRANSFER A CLASS C LIQUOR LICENSE TO FLEETWOOD BAR & GRLL.
Motion by DeMaagd, seconded by Haas, to (3) to adopt resolution 16--16 Approve the transfer of a Class C Liquor License to 616 Sports Bar & Grill located at 4514 Breton Ave., SE.
 
Roll Call Vote:  Yeas: Artz, Coughlin, DeMaagd, Haas, Redmond and Mayor Kepley.    Nays: Brown.  Absent: None.   
 
                                                                                    Resolution Adopted.                                                                         
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Mayor Kepley-Thanked City Treasurer Sheldon for her work and noted the next city Commission meeting will be April 11th because of spring break.
 
The meeting was adjourned at 7:58 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor