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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD MARCH 21, 2017
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Artz led the Pledge of Allegiance to the Flag.
 
Reverend Frank Guter, Chaplain of Holland Home gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Jerry DeMaagd, and Mayor Stephen Kepley.
 
Motion by DeMaagd, seconded by Coughlin, to excuse Commissioner Haas with prior notification.
 
                                                                                    Motion Carried.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Parks & Recreation Grant Administrator Denise Dawson, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, and Assistant City Engineer Dan Vander Hiede.
 
Three (3) citizens and members of the news media attended the meeting.
 
Motion by Coughlin, seconded by Artz, to approve the agenda.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by DeMaagd, seconded by Brown, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on March 7, 2017.
  2. Receive and file minutes of the Parks & Recreation meeting held February 13, 2017.
  3. Receive and file minutes of the Local Officers Compensation Commission for February 21, 2017.
  4. Payables for the City totaling $842,134.64
 
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: Haas.
 
                                                                                    Motion Carried.
                                                                                   
Motion by Artz, seconded by Brown, to approve the minutes of the March 7, 2017 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PRESENTATIONS AND PROCLAMATIONS:
 
RECOMMENDATION OF THE LOCAL OFFICERS COMPENSATION COMMISSION.
 
Chairperson Greg Jakcupik provided a brief history of the State Law and City Charter.
(this will become effective without any affirmative vote)
 
COMMUNICATIONS AND PETITIONS:
 
APPROVE THE APPLICATION FOR A FIREWORKS DISPLAY FOR MELROSE PYROTECHNICS, INC.
Assistant Finance Director Nenciarini noted this is an annual approval.
 
Motion by Artz, seconded by Coughlin, to approve the application for a fireworks display for Melrose Pyrotechnics, Inc. for the July 4th Celebration and August 12th 50th Anniversary Celebration.
 
                                                                                    Motion Carried.
 
BRETON AVENUE AGREEMENT BETWEEN CITY OF GRAND RAPIDS AND CITY OF KENTWOOD.
Assistant City Engineer VanderHeide reviewed his memorandum dated March 21, 2017, noting this is to aid in the process of the reconstruction between both cities.
 
Motion by Brown, seconded by Artz, to authorize the Mayor to sign a contract for Breton Avenue Rehabilitation Design Engineering between City of Grand Rapids and City of Kentwood.
 
                                                                                    Motion Carried.
 
BIDS:
 
PURCHASE OF STREET SWEEPER FOR DEPARTMENT OF PUBLIC WORKS.
 
Motion by Coughlin, seconded by Artz, to authorize the purchase of one Tymco street sweeper from Fredrickson Supply in the amount of $237,950.00 (including a $1,000.00 allowance for warning lights and decals) with funds from the FY 2016-17 DPW Equipment Fund budget.
 
                                                                                    Motion Carried.
 
PURCHASE OF POLICE PATROL VEHICLES.
Police Chief Hillen reviewed his memorandum dated March 13, 2017 regarding the replacement Police vehicles.
 
Motion by Coughlin, seconded by Brown, to approve the purchase of four 2017 Dodge Chargers from LaFontaine Chrysler Dodge Jeep RAM-Lansing, in the amount of $24,773.00 each, plus a total allowance of $28,000.00 for laptop computers and vehicle accessories, for a not-to-exceed total of $127,000.00 with funds from the FY 2016-17 Police Capital Equipment Fund budget.
 
                                                                                    Motion Carried.
 
KELLOGGWOODS SHELTER CONSTRUCTION FOR PARKS & RECREATION DEPARTMENT.
Parks & Recreation Parks Grant Administrator Dawson informed the Commission of the request for shade by the public near the dog park and funds will be from CDBG funds.
 
Motion by Artz, seconded by Brown, to authorize the Mayor to enter into a tripartite contract with Kent County, Pro Energy Logistics, LLC dba PelGC, and the City of Kentwood, for the construction of a picnic shelter with tables at Kelloggwoods Park, in an amount not to exceed $62,000.00 (including a 10% contingency)using Community Development Block Grant (CDBG) Funds.
 
                                                                                    Motion Carried.
 
SIDEWALK INSTALLATION ALONG MADISON AVENUE AND EMBRO DRIVE.
Assistant City Engineer VanderHeide reviewed his memorandum dated March 21, 2017 regarding the sidewalk installation with funds from CDBG.
 
Motion by Brown, seconded by Artz, to enter into a tripartite contract with Kent County, WMRA, Inc. and the City of Kentwood, for the construction of sidewalks along Madison Avenue and Embro Drive, in an amount not to exceed $136,300.00 (including a 10% contingency), using FY 2015-16 Community Development Block Grant (CDBG) Funds and the FY 2016-17 Major Street Fund budget.
 
                                                                                    Motion Carried.
 
ENGINEERING SERVICES FOR BRETON AVENUE REHABILITATION FOR THE ENGINEERING DEPARTMENT.
Assistant City Engineer VanderHeide reviewed his memorandum dated March 21, 2017 regarding engineering services.
 
Motion by Brown, seconded by Coughlin, to authorize the Mayor to sign a contract for design and construction engineering services with Wightman & Associates, Inc. for the rehabilitation of Breton Avenue from 32nd Street to 44th Street, in an amount not-to-exceed $191,400.00 (including a 10% contingency), with funds from the FY 2016-17 and FY 2017-18 Major Street Funds budget.
 
                                                                                    Motion Carried.                                 
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner DeMaagd-Spoke on transparency in government and wanted the Commission agenda posted on the website. Staff noted it is, however, sometime the second layer of checks to approve the update isn’t done in a timely manner, this may change with the new website that is in the process of changing.
 
Commissioner Coughlin-Noted the EDC breakfast on Thursday from 7:30-10:30 at the Library.
 
Commissioner Artz-Spoke on Parks & Recreation 50th Anniversary events that had happened.
 
Finance Director Chase-Informed the Commission of the Deputy Finance Director’s new job as Executive Finance Director for Allegan County and thanked her for her service.
 
The meeting was adjourned at 7:35 P.M.
 
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor