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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD APRIL 10, 2017
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Brown led the Pledge of Allegiance to the Flag.
 
Reverend Mike Baynai of Good Shepherd Presbyterian Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, and Mayor Stephen Kepley.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Deputy Fire Chief Gregg Ginebaugh,  Economic Development Planner Lisa Golder, Public Works Director John Gorney, City Clerk Dan Kasunic, Fire Chief Brent Looman, Deputy Administrator Mark Rambo, Parks and Recreation Director Val Romeo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Deputy Police Chief Don Tuuri and Assistant City Engineer Dan VanderHeide.
 
Five (5) citizens and members of the news media attended the meeting.
 
Motion by Coughlin, seconded by Artz, to approve the agenda with the following addendum: remove 9(c) review of form-based code.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, seconded by DeMaagd, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on March 20 and March 21, 2017.
  2. Receive and file December 2016 General Revenue and Expenditure report.
  3. Receive and file minutes of the Parks and Recreation Commission meeting held on March 13, 2017.
  4. Payables for the City totaling $11,771,146.55.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: None.
 
                                                                                    Motion Carried.
                                                                                   
                                                                                   
Motion by DeMaagd, seconded by Brown, to approve the minutes of the March 21, 2017 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PRESENTATIONS AND PROCLAMATIONS:
 
REVIEW PRELIMINARY FISCAL YEAR 2017-18 GENERAL FUND BUDGET.
Finance Director Chase noted this is a preliminary budget that must be presented per the charter; however, the budget that will be presented at the April 18th Committee of the Whole Budget meeting will have a balanced budget.
 
Motion by DeMaagd, seconded by Haas, to receive and file the Preliminary Fiscal Year 2017-18 General Fund Budget.
 
                                                                                    Motion Carried.
 
RECEIVE AND FILE FIRE DEPARTMENT 2016 ANNUAL REPORT.
Fire Chief Looman reviewed the Annual Fire Department 2016 Report.
 
COMMUNICATIONS AND PETITIONS:
 
ADOPT KENTWOOD NON-MOTORIZED FACILITIES PLAN DRAFTED FEBRUARY 3, 2017.
Community Development Director Schweitzer noted the planning and Parks Commission’s recommendations to formally adopt the plan. He explained the draft map was shown to neighborhood committees. He stated this is what the City would like to do to connect existing trials and to regional paths. He is requesting adoption of the draft plan. Commissioner DeMaagd requested the removal of the Wing Avenue proposed path.
 
Motion by DeMaagd, seconded by Artz, to remove the proposed Wing Avenue path, with continued discussion.
 
                                                                                    Motion Carried.
                                                                                    Brown Dissenting.
 
Commissioner DeMaagd wants a priority placed on the Pinetree Street, from Gentian to 60th Sidewalk project.
 
Mayor Kepley requested a path be added, as required by MDOT for connectivity from Forest Hill Ave. for residents to the 28th Street cooridor.
 
Motion by Kepley, seconded by Artz to add a non-motorized trail from the intersection of Burton and Forest Hill, eastbound on Burton to Patterson.
 
                                                                                    Motion Carried.
 
Motion by Haas, seconded by Artz to approve the Draft Non-Motorized Facilities Plan as amended.
 
                                                                                    Motion Carried.
 
AUTHORIZE ADDITIONAL COMPENSATION TO THE KENT COUNTY DRAIN COMMISSION FOR THE LAKE EASTBROOK DRAINAGE STUDY.
City Engineer Bradshaw spoke on the request for the Drainage Study compensation because of the scope of the project and need for additional legal services, water quality assessments and surveys, along with additional work that continues to be needed.
 
Motion by Artz, seconded by Haas to authorize the City Engineer to compensate the Kent County Drain Commission an additional $3,407.94 beyond the previously approved $13,000.00 allowance for the Lake Eastbrook Drainage Study via the FY 2016-17 drain Fund.
 
                                                                        Motion Carried.
 
AUTHORIZE CONSTRUCTION AGREEMENT AND ESCROW ARRANGEMENT WITH KENTWOOD PUBLIC SCHOOLS TO AUTHORIZE RELOCATION OF SANITARY SEWER AT MEADOWLAWN ELEMENTARY.
Assistant City Engineer VanderHeide noted the request and answered questions of the Commission.
 
Motion by Haas, seconded by Artz, to authorize the Mayor to enter into a construction agreement with the Kentwood Public Schools, owners of the property known as Meadowlawn Elementary School, to authorize the Schools to relocate a sanitary sewer, and to set up an escrow arrangement to offset the City’s cost relative to construction inspection of the improvements.
 
                                                                        Motion Carried.
 
ADOPT KENT COUNTY AREA PUBLIC WORKS ASSISTANCE AND MUTUAL AID AGREEMENT.
Public Works Director Gorney informed the Commission that this is a formal agreement that has been an informal agreement with the other communities and does indemnify the City.
 
Motion by Artz, seconded by Haas, to approve the Kent County Area Public Works Assistance and Mutual Aid Agreement.
 
                                                                        Motion Carried.
 
PUBLIC HEARING:
 
Hearthside Food Solutions.
Mayor Kepley opened the public hearing to establish an Industrial Development District for Hearthside Food Solutions, LLC.
 
Following a brief presentation by Economic Development Planner Golder:
 
Motion by Coughlin, seconded by Haas, to close the public hearing.
 
                                                                                    Motion Carried.
 
ADOPT RESOLUTION 8–17 TO ESTABLISH AN INDUSTRIAL DEVELOPMENT DISTRICT FOR HEARTHSIDE FOOD SOLUTIONS, LLC.
Motion by Artz, seconded by Haas, to adopt Resolution 8–17 to establish an Industrial Development District for Hearthside Food Solutions, LLC located at 2975 Radcliff Avenue, SE.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 9–17 TO APPROVE AN APPLICATION FOR AN INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE FOR HEARTHSIDE FOOD SOLUTIONS, LLC.
Motion by Artz, seconded by Haas, to adopt Resolution 9–17 to establish an Industrial Facilities Exemption Certificate for Hearthside Food Solutions, LLC located at 2975 Radcliff Avenue, SE.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Resolution Adopted.
 
BIDS:
AUTHORIZE PROVISION AND INSTALLATION OF REPLACEMENT CHAINLINK FENCING AT VETERANS AND BURGIS PARKS FROM STRAIGHT LINE FENCE, LLC.
Parks and Recreation Director Romeo reviewed the memorandum dated April 4, 2017 regarding the improvement of fencing.
 
Motion by Coughlin, seconded by DeMaagd, to authorize the provision and installation of replacement chain link fencing at Veterans and Burgis Parks from Straight Line Fence, LLC, in the amount of $20,000.00 (including a 10% contingency), with funds from the FY 2016-17 Parks Millage Fund.
 
                                                                                    Motion Carried.
 
AUTHORIZE PROVISION AND INSTALLATION OF SHREDDED BARK FOR CITY PROPERTIES FROM BRINK WOOD PRODUCTS.
Motion by Artz, seconded by Haas, to approve the purchase and installation of shredded bark and playground mulch from Brink Wood Products for a total requested amount of $12,920.00, with funds from the FY 2016-17 General Fund (DPW and Parks & Recreation) Supplies budgets.
 
                                                                                    Motion Carried.
AUTHORIZE PURCHASE OF ONE FIRE ENGINE FROM THE ZAHNEN COMPANIES.
Fire Chief Looman explained the approach to have a structured plan for replacement of Fire Engines. He noted the current conditions of some of the equipment.
 
Motion by DeMaagd, seconded by Haas, to authorize the purchase of one Fire Engine, from The Zahnen Companies, at a total cost not to exceed $491,273.00, with funds from the yet-to-be approved FY 2017-18 Fire Equipment Fund budget.
 
                                                                                    Motion Carried.
 
AUTHORIZE PURCHASE OF PORTABLE EXTRICATION EQUIPMENT AND A THERMAL IMAGING CAMERA FROM FIRST DUE FIRE SUPPLY COMPANY AND 5 ALARM FIRE & SAFETY EQUIPMENT.
Motion by Artz, seconded by DeMaagd, to authorize the purchase of portable extrication equipment, from First Due Fire Supply Company in the not-to-exceed amount of $33,047.00 and a thermal imaging camera from 5 Alarm Fire and Safety Equipment, in the not-to-exceed amount of $7,398.00 with funds from the FY 2016-17 Fire Equipment Fund.
 
                                                                                    Motion Carried.
 
AUTHORIZE CONTRACT FOR CONSTRUCTION ENGINEERING, INSPECTION AND TESTING WITH MOORE & BRUGGINK, INC. FOR INSPECTION OF SEWER MAIN IMPROVEMENTS AT MEADOWLAWN ELEMENTATY SCHOOL.
Motion by Coughlin, seconded by Brown, to authorize the Mayor to enter into a contract for construction engineering, inspection and testing services with Moore & Bruggink, Inc., in an amount not to exceed $9,900.00 (including a 10% contingency), to represent the City’s interests during the relocation of a sanitary sewer main at Meadowlawn Elementary School.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 10–17 TO ACCEPT NEWLY CONSTRUCTED STREETS IN WOODBURY CENTER AS PUBLIC CITY STREETS.
Motion by Coughlin, seconded by Brown, to adopt Resolution 10–17 to accept newly constructed streets in Woodbury Center as Public City Streets.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
 
 
 
APPOINTMENTS AND RESIGNATIONS:
 
CONFIRM APPOINTMENT OF RICHARD CLANTON AS APPOINTED CITY COMMISSIONER-AT-LARGE.
Motion by Brown, seconded by Artz, to confirm the appointment of Richard Clanton as City Commissioner-At-Large to replace Steve Redmond and complete the term ending November 2019.
 
                                                                                    Motion Carried.
                                                                                    Haas Dissenting.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Mayor Kepley-Stated Wednesday April 12th at GVSU-DeVos Center, 6:30-8p.m. the Mayors of six cities and MML will be discussing the issues of sustainability of the cities.
 
Commissioner Artz-Reminder of the dinner for former Mayor Jerry DeRuiter and founder of Arbor Circle on May 3rd at Meijer Garden.
 
DPW Director Gorney noted the City will be participating in Career Quest downtown on Thursday at Devos Place.
 
The meeting was adjourned at 8:17 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor
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