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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD APRIL 11, 2016
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Brown led the Pledge of Allegiance to the Flag.
 
Reverend Mike Wernick of Holy Cross/ Ascension Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, Steve Redmond and Mayor Stephen Kepley.
 
Staff Present: City Engineer Tim Bradshaw, City Attorney Dick Butler, Finance Director Tom Chase, Human Resources Director Gail Dewey, Deputy Fire Chief Gregg Ginebaugh,  Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, Deputy Police Chief Don Tuuri and Assistant City Engineer Dan Vander Hiede.
 
Five (5) citizens attended the meeting.
 
Motion by Coughlin, seconded by Redmond, to approve the agenda with the following addendum: add 7(h) approval of two contracts with North Country Woods, LLC.
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
 
John Langdon, Holland, MI. spoke regarding the Coast to Coast Passenger Rail Study.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, seconded by Brown, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on March 15, 2016.
  2. Approve Official Sign request form the Michigan Economic Development Corporation placing signs at 3061 Shaffer Ave. and 3225-36th St., SE for 60 days.
  3. Resolution 16–16 to set a public hearing for an Industrial Facilities Exemption Certificate for Advanced Packaging Corporation.
  4. Receive and file Findings of Fact for 616 Bar & Grill Site Plan Review and Special Land Use.
  5. Receive and file minutes of the Kentwood Parks & Recreation Commission meeting of January 18, February 8, and March 14, 2016.
  6. Receive and file Classification and Compensation Study.
  7. Payables for the City totaling $3,906,595.82.
  8. Enter into two construction agreements with North Country Woods, LLC regrading installation of utilities and streets, street improvements, and an escrow arrangement.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: None.
 
                                                                                    Motion Carried.
                                                                                    Resolution Adopted.
                                                                                   
Motion by DeMaagd, seconded by Redmond, to approve the minutes of the March 15, 2016 City Commission Meeting.
 
                                                                                    Motion Carried.
 
COMMUNICATIONS AND PETITIONS:
 
APPROVE AGREEMENT BETWEEN THE CITY OF GRAND RAPIDS AND THE CITY OF KENTWOOD FOR 44TH STREET TRAFFIC SIGNAL IMPROVEMENTS.
City Engineer Bradshaw reviewed his memorandum dated April 11, 2016 regarding the upgrade of traffic signals.
 
Motion by Artz, seconded by Haas, to authorize the Mayor and City Clerk to sign an agreement with the City  of Grand Rapids for traffic signal improvements at the intersections of 44th and Kalamazoo Avenue and 44th and Breton Avenue, with the cost to Kentwood not-to-exceed $66,000.00 (including a 10% contingency) from the upcoming FY 2016-17 Major Street Fund budget.
 
                                                                                    Motion Carried.
 
REVIEW PRELIMINARY FISCAL YEAR 2016-17 GENERAL FUND BUDGET.
Finance Director Chase stated this Preliminary Budget is to be presented to the City Commission at the first meeting in April.
 
Motion by Artz, seconded by Brown, receive and file the Preliminary Fiscal Year 2016-17 General Fund Budget.
 
                                                                                    Motion Carried.
 
BIDS:
 
RECOGNITION OF FIVE ENGINEERING FIRMS AS PRE-QUALIFIED AND AUTHORIZATION TO SOLICIT BIDS FROM THESE FIRMS, SUBJECT TO LIMITS.
Motion by Artz, seconded by Redmond, to recognize five engineering firms as prequalified, and authorize City staff to solicit bids exclusively from these five firms, subject to limits on project cost and third-party restrictions.
 
                                                                                    Motion Carried.
 
APPROVE THE PURCHASE OF ONE TORO LAWN MOWER FOR THE DEPARTMENT OF PUBLIC WORKS FROM B & B TRUCK EQUIPMENT.
DPW Director Gorney reviewed the proposed purchase and replacement schedule.
 
Motion by DeMaagd, seconded by Brown, to approve the purchase of one Toro mower for the City’s Public Works Department from B & B Truck Equipment in the amount of $11,586.00, with funds from the FY 2015-16 DPW Equipment Fund budget.
 
                                                                                    Motion Carried.
 
APPROVE THE PURCHASE OF THREE 2016 DODGE CHARGERS FOR THE POLICE DEPARTMENT FROM BILL SNETHKAMP DODGE.
Deputy Police Chief Tuuri reviewed the purchase, noting the correct total purchase for two vehicles.
 
Motion by Artz, seconded by Haas, to approve the purchase of three 2016 Dodge Chargers, from Bill Snethkamp –Fleet, using the State of Michigan MIDEAL contract; two in the amount of $24,655.00 and one in the amount of $25,279.00, plus a total allowance of $11,000.00 for accessories, for a not-to-exceed total of $85,589.00 with funds from the FY 2015-16 Police Capital Equipment Fund budget.
 
                                                                                    Motion Carried.
 
APPROVE THE PURCHASE OF FOUR AUTOMATIC CHEST COMPRESSION (CPR) DEVICES FOR THE FIRE DEPARTMENT.
Deputy Fire Chief Ginebaugh reviewed the memorandum dated April 1, 2016 regarding the purchase of CPR equipment with grant funds and a 10% match.
 
Motion by Artz, seconded by Brown, to authorize the purchase of four automatic chest compression (CPR) devices and accessories, from Physio-Control, Inc., in the total amount of $57,007.00, with funds from an Assistance to Firefighters Grant, and a ten percent local contribution ($5,700.00) from the FY 2015-16 Fire Equipment Fund budget.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 17–16 TO REVISE THE CITY COMMISSION MEETING DATES IN THE 2016 CALENDAR YEAR AS ADOPTED DECEMBER 15, 2015.
Motion by Coughlin, seconded by Haas, to adopt Resolution 17–16 to revise the City Commission Meeting dates in the 2016 calendar year as adopted December 15, 2016 to move the May 9th meeting to May 3rd.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
Motion by Coughlin, seconded by Haas, to adjourn to Closed Executive Session for negotiation sessions connected with the negotiation of a collective bargaining agreement as permitted under Section 8 (c) of the Open Meetings Act.
 
                                                                                    Motion Carried.
 
The meeting was adjourned at 7:34 P.M.
 
The Meeting reconvened at 8:08 P.M.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Mayor Kepley reminded the Commission the sub-committee for Compensation and Benefits will complete their Statement by Tuesday. They have identified certain cities and will follow up on those regarding job descriptions, regarding those jobs and pay, and have recommendations by May or June.
 
Health Expo is April 26th from 8:30a.m. until Noon at the Kentwood Activity Center and Kentwood Pride day is May 7th.
 
The meeting was adjourned at 8:12 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor