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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD MAY 8, 2017
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner DeMaagd led the Pledge of Allegiance to the Flag.
 
Reverend Justin O’Dell of Kentwood Christian Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Richard Clanton, Robert Coughlin, Jerry DeMaagd, Erwin Haas and Mayor Kepley.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Deputy Administrator Mark Rambo, Human Resources Director Gail Dewey, Economic Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, Fire Chief Brent Looman, Fire Deputy Chief Gregg Ginebaugh, Parks & Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, Deputy City Clerk Becky Schultz and City Attorney Jeffrey Sluggett.
 
Thirteen (13) citizens attended the meeting.
 
Motion by DeMaagd, seconded by Artz, to approve the agenda.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA:  (All items under this section are considered to be routine and will be enacted by one motion with no discussion.  If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Haas, seconded by Coughlin, to approve the Consent Agenda as follows:
 
  1. Receive and file minutes of the Committee of the Whole meeting held on April 18, 2017.
  2. Res. 13 -17 to adopt the Schedule of Capital Improvements for July 1, 2017 – June 30, 2023.
  3. Payables for the City totaling 744,269.92.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Motion Carried.
                                                                                    Resolution Adopted.
 
Motion by Artz, seconded by Clanton, to approve the minutes of the April 18, 2017 City Commission Meeting.
                                                                                    Motion Carried.
 
 
PRESENTATIONS AND PROCLAMATIONS:
 
CONSUMERS ENERGY PRESENTATION TO KENTWOOD PARKS & RECREATION.
Karen McCarthy, Community Affairs Director for Kent County, thanked the City of Kentwood for honoring Consumers Energy as a fifty year business.  As part of the company goal to impact communities they serve, Ms. McCarthy presented a sponsorship check for the Kentwood 50th Anniversary celebration to Parks and Recreation Director Romeo and Mayor Kepley.
 
 
COMMUNICATIONS AND PETITIONS:
 
RECEIVE AND FILE POLICE DEPARTMENT 2016 ANNUAL REPORT.
Police Chief Hillen presented the 2016 report, noting the Police Department’s commitment to serving the community with excellence.  Following an overview of the department’s impact with residents and businesses, along with annual statistics and staff highlights.
 
Motion by Clanton, seconded by Artz to receive and file the Police Department 2016 Annual Report.
                                                                                    Motion Carried.
 
NATIONAL PUBLIC WORKS WEEK KENTWOOD/KENT COUNTY FAMILY EVENT.
Public Works Director Gorney introduced DPW staff members Ashley Warden, Courtney Zorzit, Mike Kaminski, Jamie King, and Matt Wardell, and invited the Commission to attend the Family Event on May 18, 2017 with an open house format and refreshments.  Mayor Kepley thanked DPW staff for their hard work throughout the year keeping the City streets, parks and equipment clean, safe, and well maintained.
 
 
PUBLIC HEARINGS:
 
FRANKLIN PARTNERS (STEELCASE) INDUSTRIAL PUD.
Mayor Kepley opened the public hearing for conditional approval of a major change to the approved PUD site plan for Case No. 11-17 Franklin Partners (Steelcase).
 
Following a brief presentation by Economic Development Planner Golder and Franklin Partners Director of Facilities Gary Tamminga:
 
Motion by Artz, seconded by Haas to close the public hearing.
                                                                                    Motion Carried.
 
Golder and Tamminga responded to Commission questions related to building fa├žade requirements and retention ponds.
 
Motion by Clanton, seconded by DeMaagd to conditionally approve the major change to the approved PUD site plan for Case No. 11-17 Franklin Partners (Steelcase) PUD subject to conditions 1-7 and basis points 1-7.
 
                                                                                    Motion Carried.
 
REVIEW OF FISCAL YEAR 2017-2018 GENERAL FUND & SPECIAL REVENUE FUNDS BUDGETS AND 2017 MILLAGE RATES.
Mayor Kepley opened the public hearing to present the 2017-18 General Fund and Special Revenue Funds Budgets and 2017 Millage Rates.
 
Following a brief presentation by Finance Director Chase:
 
Motion by Artz, seconded by Coughlin to close the public hearing.
 
                                                                                    Motion Carried.
 
Finance Director Chase noted the resolution to formally adopt the budget will be presented for a vote at a later meeting.
 
BIDS:
 
AUTHORIZE PURCHASE OF A REPLACEMENT LAWN EQUIPMENT TRAILER FROM AIS CONSTRUCTION EQUIPMENT CORP.
Public Works Director Gorney reviewed his memorandum dated May 2, 2017.
 
Motion by Brown, seconded by Artz to authorize the purchase of a replacement lawn equipment trailer for the Public Works Department at a total cost of $8,800.00 (including allowance for decals) from AIS Construction Equipment Corp. with funds from the FY 2016-17 DPW Equipment Fund budget.
 
                                                                                    Motion Carried.
 

COLLECTIVE BARGAINING AGREEMENT.
Motion by Haas, seconded by DeMaagd to enter closed session for negotiation sessions connected with the negotiation of a collective bargaining agreement as permitted under Section 8(c) of the Open Meetings Act.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Motion Carried.
 
The Commission reconvened from Closed Session at 8:07 pm.
 
Motion by Clanton, seconded by DeMaagd to approve the Police Supervisory Unit Collective Bargaining Agreement and authorize action necessary to effect the contract.
 
                                                                                    Motion Carried.
 
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner DeMaagd – commented on Grand Rapids Press article on the Kent County Land Bank and the time required to remediate the Meadowlane Drive property.
 
Commissioner Brown – complimented Chief Hillen on the job of City Code Enforcement Officers after issue trash receptacle issue.
 
Commissioners Clanton, Artz and Mayor Kepley – commended DPW and volunteers for their efforts on Saturday’s Kentwood Clean-Up Day.
 
Mayor Kepley – gave update on court rulings, including a favorable outcome for a 43 acre parcel in the 44th St & Shaffer Ave Ravines PUD where the outstanding special assessment was ruled valid.  The Michigan Supreme Court ruled in favor of Sanford-Brown College, allowing exemption from personal property tax.
 
The meeting was adjourned at 8:17 pm.
 
 
 
 
 
Becky Schultz                                                                         Stephen C.N. Kepley
Deputy City Clerk                                                                  Mayor
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