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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD MAY 17, 2016
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:05 P.M.
 
Commissioner Haas led the Pledge of Allegiance to the Flag.
 
Reverend Tricia Chapman of Kentwood Community Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, and Mayor Stephen Kepley.
 
Motion by DeMaagd, seconded by Haas, to excuse Commissioner Redmond with prior notification.
 
                                                                                    Motion Carried.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Human Resources Director Gail Dewey, Economic Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, and Assistant City Engineer Dan Vander Hiede.
 
Twenty (20) citizens attended the meeting.
 
Motion by Coughlin, seconded by Artz, to approve the agenda with the following addendum: add 19 (c) approval of Fire Union contract.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, seconded by DeMaagd, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on May 3, 2016.
  2. Receive and file minutes of the Parks and Recreation Commission meeting held on April 18, 2016.
  3. Receive and file Cash and Pooled Investments Report for March 31, 2016.
  4. Receive and file Police Department 2015 Annual Report.
  5. Approve contract with Perfectmind, Inc. for Parks and Recreation software.
  6. Approve contracts with SecurAlarm Systems, Shareco Communications and Precision Data Products plus purchase of PCs for replacement of security cameras throughout City buildings.
  7. Payables for the City totaling $658,098.84
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: Redmond.
 
                                                                                    Motion Carried.
                                                                                                                                               
Motion by DeMaagd, seconded by Artz, to approve the minutes of the May 3, 2016 City Commission Meeting with the change to reflect Commissioner Haas’s comments that he referred to a Grand Rapids Press article and follow up study regarding the effect of hiring rental inspectors for the City of Grand Rapids.
 
                                                                                    Motion Carried.
 
PRESENTATIONS AND PROCLAMATIONS:
 
ADMINISTER OATH OF OFFICE TO POLICE SERGEANT NICHOLE DALZIEL.
Police Chief Hillen introduced Police Sergeant Dalziel. City Clerk Kasunic administered the Oath of Office. She introduced family and friends present.
 
COMMUNICATIONS AND PETITIONS:
 
APPROVE THE APPLICATION FOR A FIREWORKS DISPLAY FOR MELROSE PYROTECHNICS, INC. FOR THE JULY 4TH CELEBRATION.
Motion by Coughlin, seconded by Brown, to approve the application for a fireworks display for Melrose Pyrotechnics, Inc. for the July 4th Celebration.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
Gourmet International Ltd.
Economic Development Planner Golder informed the Commission the applicant had requested any action be postponed again until June 21, 2016.
 
Motion by Brown, seconded by DeMaagd, to postpone action until June 21, 2016.
 
                                                                                    Motion Carried.
 
BIDS:
 
APPROVE THE PURCHASE OF OVERHEAD DISPLAYS WITH ASSOCIATED EXPENSES FROM CENTRAL INTERCONNECT FOR COMMISSION CHAMBERS TECHNOLOGY IMPROVEMENTS.
 
Deputy Administrator Rambo reviewed the need for replacing the overhead displays along with the upgrade to digital in place of analog.
 
Motion by DeMaagd, seconded by Coughlin, to approve the purchase of overhead displays, with associated cabling, hardware, and installation, from Central Interconnect, in the amount of $21,990.00 plus a $600.00 allowance for electrical work, with funds from the FY 2015-16 Property and Building Fund.
 
                                                                                    Motion Carried.
 
APPROVE A CONTRACT WITH A-1 ASPHALT, INC.  FOR MISCELLANEOUS STREET PATCHING.
Assistant City Engineer Vander Heide explained the need for approval.
 
Motion by Artz, seconded by Haas, to authorize the Mayor to execute a contract with A1 Asphalt, Inc. for miscellaneous street patching in the amount not to exceed $155,000.00 (including a 10% contingency) with funds from the FY 2015-16 Local Streets budget.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 19–16 TO ADOPT THE FY 2016-17 GENERAL FUND AND SPECIAL REVENUE FUND BUDGETS, AND MAKE APPROPRIATIONS THEREFORE, AND CITY OPERATING MILLAGES.
Finance Director Chase stated the item before them is a summary document and the material had been reviewed at prior meetings.
 
Motion by Brown, seconded by DeMaagd, to adopt Resolution 19–16 to adopt FY 2016-17 General Fund and Special Revenue Funds Budgets, and make Appropriations therefore, and City Operating Millages.
 
Roll Call Vote:  Yeas:  Artz, Brown, Coughlin, DeMaagd and Kepley    Nays:  Haas.   Absent: Redmond.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 20–16 TO ADOPT THE SCHEDULE OF CAPITAL IMPROVEMENTS FOR JULY 1, 2016-JUNE 30, 2022.
Commissioner DeMaagd commented on the Wing and Breton projects within the document.
 
Motion by Coughlin, seconded by Brown, to adopt Resolution 20–16 to adopt the Schedule of Capital Improvements for July 1, 2016 through June 30, 2022.
 
Roll Call Vote:  Yeas:  Artz, Brown, Coughlin, Haas and Kepley.    Nays:  DeMaagd   Absent: Redmond.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 21–16 TO RELOCATE PRECINCT 9 POLLING LOCATION IN THE CITY OF KENTWOOD.
City Clerk Kasunic noted the reason for the change of precinct polling location.
 
Motion by Artz, seconded by Haas, to adopt Resolution 21–16 to relocate the polling location for Precinct 9 from Challenger Elementary School to Grand Rapids Baptist Church.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: Redmond.
 
                                                                                    Resolution Adopted.
                                   
ADOPT RESOLUTION 22–16 TO ESTABLISH ABSENTEE COUNTING BOARDS FOR ELECTIONS IN 2016.
City Clerk Kasunic noted the reason for the adoption of a counting board for elections.
 
Motion by DeMaagd, seconded by Artz, to adopt Resolution 22–16 to establish Absentee Voter Counting Boards for Elections in 2016.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: Redmond.
 
                                                                                    Resolution Adopted.
 
ORDINANCES:
 
ADOPT ORDINANCE 2–16 ADOPTING AND ENACTING A NEW CODE FOR THE CITY OF KENTWOOD.
Motion by DeMaagd, seconded by Artz, to adopt Ordinance 2–16 adopting and enacting a new code of the City of Kentwood.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: Redmond.
 
                                                                                    Resolution Adopted.
 
ADOPT ORDINANCE 3–16 TO AMEND CHAPTER 6, ARTICLE 2, SECTION 6-31 AND 6-92 OF THE CODE OF ORDINANCES.
Economic Development Planner Golder explained this amendment is to allow for alcoholic beverages to be served in movie theaters.
 
Commissioner DeMaagd expressed his opposition to the amendment.
 
Motion by Brown, seconded by Coughlin, to adopt Ordinance 3–16 to amend Chapter 6, Article 2, Section 6-31 and 6-92 of the Code of Ordinances.
 
Roll Call Vote:  Yeas:  Artz, Brown, Coughlin, Haas and Kepley.    Nays:  DeMaagd.   Absent: Redmond.
 
                                                                                    Resolution Adopted.
 
Motion by Artz, seconded by DeMaagd, to enter Closed Executive Session for negotiation session connected with the negotiation of a collective bargaining agreement as permitted under Section 8(c) of the Open Meeting Act of 1976, as amended by Act 256 of 1978
 
                                                                                    Motion Carried.
 
The Commission reconvened from Closed Executive Session at 8:03 P.M.
 
APPROVAL OF FIRE UNION CONTRACT.
Motion by DeMaagd, seconded by Coughlin, to approve the contract as proposed and to authorize the Mayor and City staff to take all action necessary to effect contract.
 
                                                                                    Motion Carried.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner DeMaagd-Helped with Pride Day, and questioned about the City not recycling, and requested the City place containers around the parks for plastic bottles.
 
Deputy Administrator Rambo spoke of the change at City Hall for recycling.  DPW Director Gorney spoke of the investigation into recycling and the cost involved. He noted they will have containers for the concert series for recycling, and provided some information about Kentwood Pride Day. Also mentioned the Open House on Wednesday.
 
Commissioner Artz-Attended the Gala event for adaptive sports program, and noted a good turnout.
 
Mayor Kepley-On Thursday May 19th, there is a City Finance Presentation at the Library from 7-8pm.
 
The meeting was adjourned at 8:11 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor