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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD JUNE 21, 2016
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Artz led the Pledge of Allegiance to the Flag.
 
Reverend Kyle Ray of Kentwood Community Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, Steve Redmond and Mayor Stephen Kepley.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Human Resources Director Gail Dewey, Economic Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, DPW Water Supervisor Ken McNett, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, and Deputy Police Chief Don Tuuri.
 
Sixteen (16) citizens and members of the news media attended the meeting.
 
Motion by Artz, seconded by Brown, to approve the agenda with the following addenda: remove 7(c) street maintenance and add 9(a) KGEA Union contract and 15(e) resolution to purchase property.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by DeMaagd, seconded by Artz, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on June 7, 2016.
  2. Receive and file minutes of the Parks & Recreation Commission meeting held on June 13, 2016.
  3. Receive and file General Revenue & Expenditure report for March 31, 2016.
  4. Payables for the City totaling $636,694.83
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: None.
 
                                                                                    Motion Carried.
                                                                                   
                                                                                   
Motion by DeMaagd, seconded by Brown, to approve the minutes of the June 7, 2016 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PRESENTATIONS AND PROCLAMATIONS:
 
CONDITIONAL APPROVAL OF KGEA UNION CONTRACT.
Human Resources Director Dewey reviewed the major changes to the union contract and requested approval.
 
Motion by Redmond, seconded by DeMaagd, to approve the KGEA union contract for 7/01/2016 until 6/30/2019.
 
                                                                                    Motion Carried.
 
COMMUNICATIONS AND PETITIONS:
 
CELEBRATION! CINEMA CLASS C LIQUOR LICENSE.
 
  1. APPROVE THE SPECIAL LAND USE FOR SERVICE OF ALCOHOLIC BEVERAGES FOR CASE NO. CC 2-16 CELEBRATION! CINEMA WITH CONDITIONS 1-3 AND BASIS POINTS 1-6.
Economic Development Planner Golder reviewed the steps to allow alcoholic beverage for on-site consumption.
 
Motion by Redmond, seconded by Brown, to approve the Special Land Use for service of alcoholic beverages for case no. CC 2-16 Celebration! Cinema with conditions 1-3 and Basis Points 1-6.
 
                                                                  Motion Carried.
                                                                  DeMaagd Dissenting.
                                                                  Artz recused herself.
 
  1. APPROVE THE SITE PLAN REVIEW FOR SERVICE OF ALCOHOLIC BEVERAGES FOR CASE NO. CC 2-16 CELEBRATION! CINEMA, LOCATED AT 3195-28TH STREET, SE WITHH CONDITION 1 AND BASIS POINTS 1-4.
Motion by Redmond, seconded by Brown, to approve the Site Plan Review for service of alcoholic beverages for case no. CC 2-16 Celebration! Cinema with condition 1 and Basis Points 1-4.
 
                                                                  Motion Carried.
                                                                  DeMaagd Dissenting.
                                                                  Artz recused herself.
 
 
 
APPROVE THE COMPENSATION RECOMMENDATIONS AND COMPENSATION PHILOSOPHY AND GUIDELINES FOR THE CITY OF KENTWOOD.
Motion by DeMaagd, seconded by Artz, to approve the Compensation Recommendations and Compensation Philosophy and Guidelines for the City of Kentwood.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
Gourmet International, Ltd.
Mayor Kepley opened the public hearing to approve an Industrial Development District and approve an Industrial Facilities Exemption Certificate for Gourmet International Ltd.
 
Following a brief presentation by Economic Development Planner Golder and President Michael Nitzsche:
 
Motion by DeMaagd, seconded by Coughlin, to close the public hearing.
 
                                                                                    Motion Carried.
 
ADOPT RESOLUTION 26–16 TO APPROVE AN INDUSTRIAL DEVELOPMENT DISTRICT FOR GOURMET INTERNATIONAL LTD.
Motion by DeMaagd, seconded by Haas, to adopt Resolution 26–16 to approve an Industrial Development District for Gourmet International Ltd. located at 5253 Patterson Ave.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 27–16 TO APPROVE AN INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE FOR GOURMET INTERNATIONAL LTD.
Motion by DeMaagd, seconded by Coughlin, to adopt Resolution 27–16 to approve an Industrial Facilities Exemption Certificate for Gourmet International Ltd. located at 5253 Patterson Ave.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Resolution Adopted.
 
BIDS:
 
AUTHORIZE A CONTRACT WITH PEERLESS-MIDWEST, INC. FOR THE REPLACEMENT OF PUMPS AND RELATED COMPONENTS IN THE CITY’S HIGH PRESSURE WATER TOWER.
DPW Director Gorney explained the work proposed.
 
Motion by Brown, seconded by Coughlin, to authorize the Mayor to enter into a contract with Peerless-Midwest, Inc. for the replacement of pumps and related components located in the City’s high pressure water tower, at a cost not-to-exceed $183,700.00 (including a 10% contingency), with funds from the FY 2016-17 Water Fund budget.
 
                                                                                    Motion Carried.
 
APPROVE PURCHASE OF REPLACEMENT WATER METERS FROM ETNA SUPPLY.
DPW Director Gorney reminded the Commission this is an annual request to replace 300 to 400 of the oldest water meters.
 
Motion by Artz, seconded by Haas, to authorize the purchase of replacement water meters from Etna Supply at a total cost up to $50,000.00, with funds from the FY 2016-2017 Water Fund budget.
 
                                                                                    Motion Carried.
 
APPROVE PURCHASE OF 23 RUGGEDIZED VEHICLE MODEMS, SOFTWARE AND ANTENNAS FROM MOTOROLA, INC.
Police Chief Hillen reviewed his memorandum dated June 9, 2016 regarding the purchase of ruggedized modems, software and antennas.
 
Motion by Coughlin, seconded by DeMaagd, to authorize the purchase of 23 ruggedized vehicle modems, software and antennas from Motorola, Inc., at a total cost of $29,440.00, with funds from the FY 2016-17 Police Equipment Fund budget.
 
                                                                                    Motion Carried.
 
AUTHORIZE A CONTRACT WITH WIGHTMAN & ASSOCIATES, INC. FOR SURVEY, ENGINEERING, INSPECTION AND TESTING SERVICES FOR THE REHABILITATION OF ANDREW ST., ASH AVE., RONDO AND GERDA STS.
City Engineer Bradshaw reviewed his memorandum dated June 21, 2016 regarding the rehabilitation of Andrew Street along with Ash Avenue, Rondo Street and Gerda Street.
 
Mayor Kepley expressed his thoughts for the City to discontinue implementing a special assessment for installation of sidewalks and requested discussion on this topic at a later time.
 
Motion by Artz, seconded by Coughlin, to authorize the Mayor to enter into a contract for survey, engineering, inspection and testing services with Wightman & Associates, Inc., in an amount not to exceed $75,000.00 (including a 10% contingency) for rehabilitation of Andrew Street from Kalamazoo Avenue to the end (east), Ash Avenue from Andrew Street to Rondo Street, Rondo Street from Ash Avenue to Andrew Street, and Gerda Street from Rondo Street to the end (north), with funds from FY 2016-17 Local Streets Funds.
 
                                                                                    Motion Carried.
AUTHORIZE THE CITY OF GRAND RAPIDS TO PERFORM TRAFFIC SIGNAL IMPROVEMENTS AT BURTON ST./FOREST HILL AVE. INTERSECTION.
City Engineer Bradshaw reviewed his memorandum dated June 21, 2016 regarding traffic signal improvements.
 
Motion by DeMaagd, seconded by Redmond, to authorize the City of Grand Rapids to perform traffic signal improvements at the Burton Street/ Forest Hill Avenue intersection via an existing maintenance agreement, in the amount not-to-exceed $15,000.00 with funds from the FY 2016-17 Major Street budget.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 28–16 TO RECOGNIZE THE DAVID WARSEN LEGACY FOUNDATION AS A NON-PROFIT ORGANIZATION OPERATING FOR THE PURPOSE OF OBTAINING A CHARITABLE GAMING LICENSE FROM THE BUREAU OF STATE LOTTERY.
Co-Founder Sarah Johnson reviewed the foundation and the fundraising programs.
 
Motion by Artz, seconded by Haas, to adopt Resolution 28–16 to recognize the David Warsen Legacy Foundation as a Non-Profit Organization operating in the City of Kentwood for the purpose of obtaining a charitable gaming License from the Bureau of State Lottery.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 29–16 TO ADOPT THE VANTAGECARE RETIREMENT HEALTH SAVINGS PROGRAM.
Finance Director Chase noted this has the detail work as noted by HR Director Dewey earlier in the night.
 
Motion by DeMaagd, seconded by Redmond, to adopt Resolution 29–16 to adopt the VantageCare Retirement Health Saving Program.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 30–16 TO AMEND THE FISCAL YEAR 2015-2016 BUDGET.
Finance Director Chase explained the need to amend the budget.
 
Motion by Artz, seconded by Brown, adopt resolution 30–16 to amend the Fiscal Year 2015-2016 budget.
 
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 31–16 TO AMEND THE CITY OF KENTWOOD CAFETERIA PLAN CHANGING THE THIRD-PARTY ADMINISTRATOR TO AMERICAN FIDELITY ASSURANCE COMPANY.
Finance Director Chase explained the change from one company to another.
 
Motion by Coughlin, seconded by Redmond, to adopt Resolution 31–16 to amend the City of Kentwood Cafeteria Plan changing the third-party administrator to American Fidelity Assurance Company.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 32–16 TO EXERCISE RIGHT OF FIRST REFUSAL TO PURCHASE TAX FORECLOSED PROPERTY.
Motion by Redmond, seconded by Haas, to adopt Resolution 32–16 approve the Land Bank acquire the property for them to demolish in its entirety and to have the Land Bank market the property at 1305 Meadow Lane Drive on the open market until June 1, 2017. After which, if the property is unsold, the Land Bank may build upon it per the development agreement.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
                                                                       
COMMENTS OF COMMISSIONERS AND MAYOR:
Commissioner DeMaagd-Traveled to Illinois noting municipal logos on water towers and a missed opportunity and that he is against photo traffic enforcement.
 
Commissioner Redmond-Thanked Ken McNett for his tour of the Wyoming Water District in Kentwood and the pride DPW workers have in the system.
 
Mayor Kepley-Reminded everyone of the July 4th celebration and spoke of the unfortunate officer involved shooting incident on April 9th.  He has met and will continue to meet with the public and is working to create a community forum to discuss public safety within the City of Kentwood.
 
Commissioner Haas –stated he may miss the July 5th City Commission meeting.
 
The meeting was adjourned at 8:15 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor