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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD NOVEMBER 1, 2016
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner DeMaagd led the Pledge of Allegiance to the Flag.
 
Reverend James Kralt of East Paris Christian Reformed Church gave the invocation.
 
Roll Call: Present: Commissioners: Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, Steve Redmond and Mayor Stephen Kepley.
 
Motion by Redmond, seconded by Haas, to excuse Commissioner Artz with prior notification.
 
                                                                                    Motion Carried.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Assistant Planner Joe Pung, Deputy Administrator Mark Rambo, Fire Department Administrative Assistant Nancy Shane, and City Attorney Jeffrey Sluggett.
 
Three (3) citizens attended the meeting.
 
Motion by DeMaagd, seconded by Coughlin, to approve the agenda.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Brown, seconded by Coughlin, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on October 18, 2016.
  2. Receive and file audited Financial Statements for Fiscal year ended June 30, 2016.
  3. Payables for the City totaling $1,301,013.14.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: Artz.
 
                                                                                    Motion Carried.
                                                                                   
                                                                                   
Motion by Redmond, seconded by Coughlin, to approve the minutes of the October 18, 2016 City Commission Meeting.
 
                                                                                    Motion Carried.
 
COMMUNICATIONS AND PETITIONS:
 
APPROVE REQUEST FOR FIREWORKS DISPLAY PERMIT FOR ART VAN FURNITURE STORE FOR NOVEMBER 10, 2016.
Motion by Coughlin, seconded by Haas, to approve the request for a Fireworks Display for Art Van Furniture Store located at 4375-28th Street, SE on November 10, 2016.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
Wildflower Creek PUD.
Mayor Kepley opened the public hearing to approve changes to Wildflower Creek PUD regarding front facing garages and setbacks and to approve the Preliminary Plat dated October 4, 2016.
 
Following a brief presentation Assistant Planner Pung and Builder Chris VanderHoff.
 
Motion by Coughlin, seconded by DeMaagd, to close the public hearing.
 
                                                                                    Motion Carried.
 
APPROVE CHANGES TO WILDFLOWER CREEK PUD REGARDING FORWARD FACING GARAGES AND SETBACKS.
Motion by Brown, seconded by Haas, to approve changes to Wildflower Creek PUD regarding forward facing garages and setbacks as described in Case No. 15-16 conditioned on Conditions 1-7 and Basis Points 1-6.
 
                                                                                    Motion Carried.
 
APPROVE THE PRELIMINARY PLAT FOR WILDFLOWER CREEK PHASE III AS DECRIBED IN CASE 15-16.
Motion by DeMaagd, seconded by Coughlin, to approve the Preliminary Plat dated October 4, 2016 for Wildflower Creek Phase III as described in Case No. 15-16 contingent on Conditions 1-10 and Basis Points 1-6.
 
                                                                                    Motion Carried.
 
BIDS:
 
AUTHORIZE CONTRACT WITH MC SMITH ASSOCIATES & ARCHITECTURAL GROUP, INC. FOR CONSULTANT AND DESIGN SERVICES FOR THE CITY CENTER MASTER PLAN.
Deputy Administrator Rambo stated the City needs a company to take all the plans and information and turn it into a visual and financial presentation.
 
Motion by Redmond, seconded by Haas, to authorize the Mayor to enter into a contract for consultant and design services with M.C. Smith and Associates and Architectural Group, Inc. in an amount not to exceed $11,780.00, for the City Center Master Plan five year update, with funds from the FY 2016-17 General Fund(Executive) budget.
 
                                                                                    Motion Carried.
 
AUTHORIZE CONTRACT WITH BOB’S SNOWPLOW, INC. FOR CITY SNOWPLOWING.
Motion by Haas, seconded by Coughlin, to authorize the Mayor to contract with Bob’s Snow Plow Inc. for sidewalk snowplowing at a total cost of $37,000.00, with funds from the FY 2016-17 General Fund (Public Works) Operating budget and to authorize the option to renew this contract for the subsequent two fiscal years, at costs of $38,500.00 and $40,000.00, contingent upon the Commission’s approval for funding for this purpose in each fiscal year budget.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 46–16 TO ESTABLISH CITY OF KENTWOOD POLICY REGARDING PUBLIC PAYMENT FOR PUBLIC SIDEWALKS UNDER CERTAIN CIRCUMSTANCES.
Motion by DeMaagd, seconded by Brown, to adopt Resolution 46–16 to establish City of Kentwood policy regarding public payment for public sidewalks under certain circumstances.
 
Roll Call Vote:  Yeas:  Brown, Coughlin, DeMaagd, Redmond and Mayor Kepley.    Nays:  Haas.   Absent: Artz.
 
                                                                                    Resolution Adopted.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Mayor Kepley-Spoke of the Trunk or Treat event being a great community event.
 
The meeting was adjourned at 7:27 P.M.
 
 
Dan Kasunic                                                               Stephen C.N. Kepley
City Clerk                                                                   Mayor