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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD DECEMBER 6, 2016
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Boy Scout Troop #71 led the Pledge of Allegiance to the Flag.
 
Reverend Jay Jones of Pentecostals of Kentwood Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Erwin Haas, Jerry DeMaagd, Steve Redmond and Mayor Stephen Kepley.
 
Motion by Redmond, seconded by Haas, to excuse Commissioner Coughlin with prior notification.
 
                                                                                    Motion Carried.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Parks and Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, and Court Administrator Michele White.
 
Sixty (60) citizens and members of the news media attended the meeting.
 
Motion by DeMaagd, seconded by Artz, to approve the agenda.
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
 
Students of South Christian High School introduced themselves.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, seconded by Haas, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on November 15, 2016.
  2. Receive and file minutes of the Joint Meeting with City and Panning Commission held on November 29, 2016.
  3. Approve Kentwood 50th Anniversary Celebration budget for FY 2016-17 and 2017-18.
  4. Payables for the City totaling $663,120.53.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: Coughlin.
 
                                                                                    Motion Carried.
                                                                                   
Motion by DeMaagd, seconded by Brown, to approve the minutes of the November 15, 2016 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PRESENTATIONS AND PROCLAMATIONS:
 
PRESENTATION OF EAGLE SCOUT PROJECT AT HOME ACRES PARK.
Boy Scout Haden Stickney explained the build of a Gaga Court at Home Acres Park.
 
COMMUNICATIONS AND PETITIONS:
 
MICHIGAN CITY, VILLAGE AND TOWNSHIP REVENUE SHARING REPORTING-INFORMATION ONLY.
Finance Director Chase discussed the State of Michigan’s City, Village, Township Revenue Sharing (CVTRS) Program. Under this program, the City is required to submit certain documents to Michigan Department of Treasury and post them on the City’s Website. The City must also notify citizens where this information is available. See the City of Kentwood website home page (http://www.ci.kentwood.mi.us) quick link regarding Accountability and Transparency.
 
AUTHORIZE AN AGREEMENT WITH CSX TRANSPORTATION FOR ACCESS TO RESURFACE RAILROAD CROSSINGS ON SHAFFER AVENUE AND 32ND STREET.
City Engineer Bradshaw informed the Commission this had been reviewed by legal counsel and is a standard agreement with CSX.
 
Motion by Artz, seconded by Haas, to authorize the Mayor to enter into an agreement with CSX Transportation to allow the City’s Contractor to enter CSX property and resurface two railroad crossings within the limits of a resurfacing project on 32nd Street and Shaffer Avenue, including a $10,561.00 deposit for protective flagging and administrative costs, with funds from the FY 2016-17 Major Streets Fund.
 
                                                                                    Motion Carried.
 
AUTHORIZE APPLICATION FOR SAMHSA GRANT FOR THE 62-B DISTRICT REGIONAL SOBRIETY COURT PROGRAM.
Court Administrator White reviewed her memorandum dated December 6, 2016 regarding the submission for a grant to enhance their Sobriety Court Program.
 
Motion by Artz, seconded by Redmond, to authorize the Court to submit a new grant application to allow the 62-B District Regional Sobriety Court program to enhance their services to offenders with co-occurring disorders to promote the program’s sustainability.
 
                                                                                    Motion Carried.
 
 
 
BIDS:
 
APPROVE THE PURCHASE OF A REPLACEMENT ELEVATED PLATFORM FOR THE EXISTING PLAYGROUND STRUCTURE AT NORTHEAST PARK FROM MIRACLE MIDWEST.
Parks and Recreation Director Romeo reviewed her memorandum dated November 21, 2016 regarding the replacement of parts on a play structure.
 
Motion by Brown, seconded by Haas, to authorize the provision and installation of a replacement elevated platform and related accessories for the existing playground structure at Northeast Park form Miracle Midwest at a total cost of $10,600.00 (including a 10% contingency) with funds from the Parks Millage Fund.
 
                                                                                    Motion Carried.
 
AUTHORIZE A CONTRACT FOR ENGINEERING SERVICES WITH MOORE & BRUGGINK, INC. FOR SIDEWALKS ALONG SECTIONS OF MADISON AVENUE AND EMBRO DRIVE.
City Engineer Bradshaw informed the Commission of the proposed use of Community Development Block Grant (CDBG) funds to complete missing sections of sidewalks along Madison and Embro.
 
Motion by Artz, seconded by Brown, authorizing the Mayor to enter into a contract for survey, engineering, inspection and testing services with Moore & Bruggink, Inc. in an amount not to exceed $21,280.00 (including a 10% contingency) for sidewalks along the west side of Madison Avenue from Majestic Street to 56th Street, and along the south side of Embro Drive from Stauffer Avenue to Old Farm Park, with funds from the City’s FY 2016-17 CDBG Allocation.
 
                                                                                    Motion Carried.
                                                                                    Haas Dissenting.
 
AUTHORIZE A CONTRACT FOR ENGINEERING SERVICES WITH PREIN & NEWHOF, INC. FOR RESURFACING FOR SECTIONS OF SHAFFER AVENUE AND 32ND STREET.
City Engineer Bradshaw reviewed his memorandum dated December 6, 2016 regarding engineering services for resurfacing of sections along Shaffer Avenue and 32nd Street.
 
Motion by Artz, seconded by Brown, to authorize the Mayor to enter into a contract for construction engineering, inspection and testing services with Prein & Newhof, Inc., in an amount not to exceed $21,340.00 (including a 10% contingency), for the resurfacing of Shaffer Avenue from 28th Street to 32nd Street, and of 32nd Street from Shaffer Avenue to about ½ mile east, with funds from FY 2016-17 Major Streets Fund.
 
                                                                                    Motion Carried.
 
APPROVE THE PURCHASE OF 20 TASERS AND RELATED ACCESSORIES FROM TASER INTERNATIONAL.
Police Chief Hillen explained the need to replace 20 TASERs, completing the three year replacement cycle.
 
Motion by DeMaagd, seconded by Brown, to approve the purchase of 20 TASERs and related accessories from Taser International in the amount of $25,597.13 with funds from the FY 2016-17 Police Equipment Fund budget.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 50–16 TO ESTABLISH CITY COMMISSION MEETING DATES IN THE 2017 CALENDAR YEAR.
Motion by DeMaagd, seconded by Artz, to adopt Resolution 50–16 to establish City Commission meeting dates in the 2017 calendar year.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: Coughlin.
 
                                                                                    Resolution Adopted.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner Artz-Reminded everyone of the Tree Lighting Event on December 9th  beginning at 6:00 p.m.
 
Mayor Kepley reminded everyone of the Volunteer reception Thursday December 8th.
 
Resident John Helder presented a model Police car and Fire Truck to the Chiefs to remind them that people are praying for them daily.
 
The meeting was adjourned at 7:45 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor