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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
January 3, 2017
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Human Resource Director Gail Dewey, Public Works Director John Gorney, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Fire Department Administrative Assistant Nancy Shane, and Deputy Police Chief Don Tuuri.
 
HUMAN RESOURCES DEPARTMENT:
 
  1. RECOMMEND CONTRACT WITH NATIONAL INSURANCE SERVICES OF WI, INC. FOR BENEFITS CONSULTING SERVICES.
 
Human Resource Director Dewey informed the Committee the City contract with Mercer had expired in June and is requesting a one year contract with National Insurance Services of WI., Inc. Director Dewey stated this company has better understanding and experience with the public sector.
 
Motion by Artz, seconded by DeMaagd, to recommend to the City Commission to approve the one-year contract with National Insurance Services of WI., Inc for benefits consulting services, with the possibility of one, three-year contract extension and one one-year contract extension (five years total), at an annual cost of $40,000.00 for years one through three, and $45,000.00 for years four and five, with funds from the FY 2016-17 and successive General Fund operating budgets.
 
                                                                        Motion Carried.
 
FINANCE DEPARTMENT:
 
  1. OCTOBER 2016 GENERAL REVENUE & EXPENDITURE REPORT.
 
Finance Director Chase noted the overall expenditures were within the 33% year to date. Director Chase noted the City General column is over because of bond payment and Health Saving payment made in the first part of the year, but because Fire Fighters Union had been added the total contribution is larger but the cost to the City is lower per person.
 
Motion by Coughlin, seconded by Redmond to receive and file the October 2016 General Revenue and Expenditure Report.
 
                                                                        Motion Carried.
Commissioner DeMaagd expressed his thoughts on the Capital Improvement Plan to change the Breton Avenue Extended from unscheduled to active and to have costs calculated to include legal and preliminary design costs within a feasibility study. A discussion ensued regarding if the City should front the project. The Committee requested the information be brought to a future Committee of the Whole meeting regarding past cost projections and studies.
 
Commissioner DeMaagd inquired of the Grand Rapids Press story pertaining to the revenue distributed by the State. Finance Director Chase noted the State informed the City that an error in the amount of payment may have been too large and the adjustment will be made on the next year’s payment.
 
Finance Director Chase noted the IRS change to the mileage rate change from 54 cents a mile to 53 cents per mile.
 
Deputy Police Chief Tuuri reviewed reports of a threat made at a Mosque and of a body discovered along 52nd Street.
 
The meeting was adjourned at 6:09 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem