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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
February 2, 2016
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Parks & Recreation Grant Specialist Denise Dawson, Economic Planner Lisa Golder, Public Works Director John Gorney, City Clerk Dan Kasunic, Fire Chief Brent Looman, DPW Water Supervisor Ken McNett, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Police Captain Richard Roberts, Parks & Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane and City Treasurer Laurie Sheldon. Also: Parks and Recreation Commissioners Emily Bridson, Brian Dickey, and Bob Jones.
 
 
PLANNING DEPARTMENT:
 
RECOMMENDATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS (REVISED).
Economic Development Director Golder explained to the committee that additional funds are available; however, must be approved and shovel ready by May. She reviewed the proposed projects, explained some restrictions and requirements and answered questions of the committee.
 
Motion by Redmond, seconded by Coughlin, to recommend to the City Commission to approve Community Development Block Grant Funding.
 
                                                                  Motion Carried.


DEPARTMENT OF PUBLIC WORKS:
 
  1. PUBLIC WORKS DEPARTMENT UPDATE.
    Public Works Director Gorney handed out information pertaining to Public Works and a folder regarding water quality. Director Gorney noted the City has two separate systems, Wyoming Water District and the Grand Rapids Water District, he reviewed some of the statistics and spent time explaining monitoring water quality and measuring of lead in the water along with other contaminates.
     
  2. RECOMMEND CONTRACTS WITH H20 TOWERS, INC FOR THE PERFORMANCE OF WATER TANK EXTERIOR PAINTING AND DIXON ENGINEERING, INC. FOR INSPECTION SERVICES.
    Public Works Director Gorney reviewed his memorandum dated January 21, 2016 regarding the exterior painting of the 500,000 gallon elevated water tank.
    Motion by DeMaagd, seconded by Haas, to recommend to the City Commission to authorize the Mayor to enter into contracts with H20 Towers, Inc. for the performance of water tank exterior painting at a total cost of $58,350.00; and Dixon Engineering, Inc. for inspection services of the proposed contractor’s work at a contract amount of $6,075.00; for a total amount of up to $70,800.00 (including a 10% contingency) with funds from the FY 20155-16 Water Fund budget with the stipulation it be painted white.
     
    A discussion ensued pertaining to the color of the tower.
     
                                                                                        3-4
    Motion Fails
                    
    Motion by Artz, seconded by Coughlin, to recommend to the City Commission to authorize the Mayor to enter into contracts with H20 Towers, Inc. for the performance of water tank exterior painting at a total cost of $58,350.00; and Dixon Engineering, Inc. for inspection services of the proposed contractor’s work at a contract amount of $6,075.00; for a total amount of up to $70,800.00 (including a 10% contingency) with funds from the FY 20155-16 Water Fund budget.
     
                                                                                        Motion Carried.
     
    POLICE DEPARTMENT:
     
  3. RECOMMEND THE PURCHASE OF A VIDEO-IN-CAR SYSTEM (VICS) WITH A FIVE YEAR MAINTENANCE AGREEMENT FROM COBAN TECHNOLOGIES, INC.
    Police Chief Hillen stated the current system is nine years old and is well past its expected life and has experienced break downs.
     
    Motion by Artz, seconded by DeMaagd, to recommend to the City Commission to authorize the purchase of a Video-in-Car System (VICS) with a five year maintenance agreement, from Coban Technologies, Inc., in an amount not-to-exceed $193,770.00, with funds from the FY 2015-16 Police Equipment Fund and future Police General Fund budgets.
     
                                                                                  Motion Carried.
     
    PARKS AND RECREATION DEPARTMENT:
     
    PARKS AND RECREATION COMMISSION UPDATE.
     
    Commissioner Coughlin spoke for the Parks& Recreation Commission with the thought the Commission needed to have a periodical update to the City Commission and wanted to review their thoughts for the future and open it up for discussion.
     
    Parks and Recreation Commissioners Bridson, Dickey and Jones all spoke of using the business plan to direct what the City does in the future, both material improvement and program changes. All of them expressed the need for a millage to fund any endeavors. The Committee discussed many aspects of what should be the direction, but with time short, they ended the conversation with an agreement that more would be discussed.
     
    PUBLIC COMMENT:
     
    Rex Heine, resident and member of the Kent County Veteran’s Finance Committee expressed his thought that if the recreation center on 48th Street would be closed they should tell him first.   
     
    The meeting was adjourned at 7:00 P.M.
     
     
     
    Dan Kasunic                                                               Michael Brown
    City Clerk                                                                   Mayor Pro-Tem