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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
February 3, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Police Captain Mark Davis, Parks & Recreation Coordinator Denise Dawson, Public Works Director John Gorney, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Parks & Recreation Director Val Romeo, and Fire Department Administrative Assistant Nancy Shane.
 
 
MAYOR’S OFFICE:
 
PROCESS TO FILL OPEN COMMISSIONER-AT-LARGE POSITION.
Mayor Kepley handed out a packet showing the press release, application form notice, and timeline. He explained they will accept application until the 20th then schedule interviews with all applicants on February 23rd ,and, if needed, the 24th with the intent to approve at the March 3rd meeting and installation on March 17th.


PARKS & RECREATION DEPARTMENT:
 
  1. FARMERS MARKET BUDGET AMENDMENT.
Parks & Recreation Director Romeo explained with the addition of the Farmers Market project, an amendment needs to be completed to account for the expenditures.
 
Motion by Coughlin, seconded by DeMaagd, to recommend to the City Commission to authorize the resolution to adjust the FY 2014-2015 General Fund budget to allow for the creation of a Kentwood Farmers Market.
 
                                                                                    Motion Carried.
 
  1. PARK PLAN UPDATE.
Parks & Recreation Director Romeo and Coordinator Dawson provided a power point presentation of the five year Park Plan. This plan is required by the Federal Government for grants and is a roadmap for the next five years.
 
They reviewed:
  • Community description (census information, demographic and analysis)
 
  • Administrative structure (staffing, commission, budgets, volunteers, partnership and relationships with school districts and other public agencies)
  • Recreation inventory (park assets, site development plans, facility standards report and barrier free compliance)
  • Planning process (assessment of needs, utilized business plan, guide for recreation programs, incorporate strategies and implementation)
  • Public input
  • Long & short term goals and objectives
 
The Committee had some comments and questions but agreed with the plan.
 
FINANCE DEPARTMENT:
 
  1. JUSTICE CENTER CARPET REPLACEMENT.
Police Captain Davis reviewed the process for RFP and the problems with replacing carpet in a 24-7 facility. Discussion ensued pertaining to how much extra should be purchased for repairs, as these are carpet tiles.
 
Motion by Artz, seconded by DeMaagd, to recommend to the City Commission to approve a contract with McDonald Commercial Interiors in the amount of $81,612.99, plus a 10% contingency, for the Police Department with funds from the FY 2014-15 Police Equipment Fund budget.
 
                                                                                    Motion Carried.
 
  1. GENERAL REVENUE AND EXPENDITURE REPORT FOR MONTH ENDED NOVEMBER 30, 2014.
Finance Director Chase noted two departments above the average currently, Executive (Mayor) because of contractual services and Elections because of two elections held.
 
Motion by Artz, seconded by Haas, to receive and file the General Revenue and Expenditure Report for month ended November 30, 2014.
 
                                                                                    Motion Carried.
                               
Public Works Director Gorney provided an update of snow removal from the large accumulation on snow on Sunday.
 
The meeting was adjourned at 6:22 P.M.
                               
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem