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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
February 17, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Parks & Recreation Coordinator Denise Dawson, Economic Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Treasurer Laurie Sheldon and Assistant City Engineer Dan Vander Heide, and EDC President Rick Gaffin.
 
TREASURER’S OFFICE:
 
  1. PETITION TO STRIKE DELINQUENT PERSONAL PROPERTY TAXES FROM TAX ROLLS
City Treasurer Sheldon explained there are two rolls from 2008 and 2009 to strike because of being new to the position last year and not striking the 2008 roll. She did note she was able to collect $25,000 from 2008 roll and $38,000 from the 2009 roll. Commissioner DeMaagd had questions on some of the items and asked about if the City filed claims in a timely manner. She answered that she did. Commissioner DeMaagd suggested the City send an explanation to the mobile homes on why they are receiving a tax bill, so they understand why.
 
Motion by Coughlin, seconded by DeMaagd, to recommend to the City Commission to petition to strike delinquent personal property taxes from the tax rolls for 2008 and 2009.
 
                                                                  Motion Carried.
 
PLANNING DEPARTMENT:
 
  1. EDC STRATEGIC PLAN.
 
Economic Development Corporation President Gaffin spoke on the Strategic Plan and answered questions of the Committee. Both Commissioner Coughlin and Mayor Kepley, who sit on the EDC, spoke on goals and action steps of the plan.
 
Motion by Artz, seconded by DeMaagd, to recommend to the City Commission to receive and file the EDC Strategic Plan.
 
                                                                                    Motion Carried.
ENGINEERING DEPARTMENT:
 
  1. 52ND STREET REHABILITATION-EASTERN TO KALAMAZOO.
City Engineer Bradshaw reviewed the required action needed and the funding that will be used.
 
Motion by Haas, seconded by DeMaagd, to recommend to the City Commission to authorize the Mayor to enter into a contract with Dean’s Landscaping and Excavating to rehabilitate 52nd Street from Eastern Avenue to Kalamazoo Avenue, in the amount not to exceed $1,300,000.00 (including a 10% contingency) ($700,000.00 from MDOT). The City is responsible for $600,000.00, with $89,000.00 from the Water Fund budget and $511,000.00 from the FY2016 Major Street Fund.
 
                                                                                    Motion Carried.
 
  1. 52ND STREET ENGINEERING SERVICES SCOPE MODIFICATION.
Motion by Artz, seconded by DeMaagd, to recommend to the City Commission to authorize the Mayor to amend a contract for design and construction engineering services with Prein & Newhof for the rehabilitation of 52nd Street from Eastern Avenue to Kalamazoo Avenue in the amount not to exceed $29,500.00 (including a 10% contingency).
 
                                                                                    Motion Carried.
 
FINANCE DEPARTMENT:
 
  1. GENERAL REVENUE AND EXPENDITURE REPORT FOR MONTH ENDED DECEMBER 31, 2014.
Finance Director Chase noted five items above the average percent. Community Activity Account because of the cleanup from tornado damage, adding the newly formed Sobriety Court, Executive Account because of the IT Consulting contract, Elections because of timing and DPW because of the street trees purchased with a grant.
 
Motion by Coughlin, seconded by Haas, to receive and file the General Revenue and Expenditure Report for month ended December 31, 2014.
 
                                                                                    Motion Carried.
 
 
POLICE AND FIRE DEPARTMENTS:
 
  1. MONTHLY REPORTS.
 
Police Chief Hillen reviewed the Police Monthly report for January 2015.
 
Motion by Artz, seconded by Haas, to receive and file the Police Monthly Report for January 2015.
 
                                                                                    Motion Carried.
 
Fire Chief Looman reviewed the Fire Monthly Report for January 2015.
 
Motion by Haas, seconded by DeMaagd, to receive and file the Fire Monthly Report for January 2015.
 
                                                                                    Motion Carried.
 
Mayor Kepley reviewed the proposed timing of interviews for Monday, February 23rd and noted the applications will be sent electronically to them on Friday after the deadline.
 
Deputy Administrator Houtteman verified who will be attending the UMMM meeting at the University Club on the 26th.
 
Mayor Kepley spoke of the Right Place meeting with Senator Peters, and reminded everyone of the State of the City Luncheon on March 18th at noon,
the EDC breakfast May 15th at the Library, and the Expanded Finance Meeting has been moved to Monday, April 13th, from the original April 16th date.
 
The meeting was adjourned at 6:48 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem