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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
March 1, 2016
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz (5:50), Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Parks & Recreation Director Val Romeo, Community Development Director Terry Schweitzer, and Fire Department Administrative Assistant Nancy Shane. By phone: Katherine Ghannan and George Vitta of Asset Strategies. Also present: business owner Bill Stenger.
 
FINANCE DEPARTMENT:
 
  1. INVESTMENT CONSULTANT REPORT.
Both Katherine Ghannan and George Vitta reviewed the highlights of the quarterly report, the Federal Reserve change in the interest rate and its effect and reviewed their conclusions.
 
Motion by Haas, seconded by Artz, to receive and file the Asset Strategies Report for December 31, 2015.
 
                                                                                    Motion Carried.
 
  1. REVIEW OF CASH AND POOLED INVESTMENTS REPORT FOR DECEMBER 31, 2015.
Finance Director Chase informed the Committee this report is a “snapshot” in time and explained the funds with cash and investments.
 
Motion by Artz, seconded by DeMaagd, to receive and file the Cash and Pooled Investments Report for December 31, 2015.
 
                                                                        Motion Carried.
 
  1. DECEMBER 2015 AND JANUARY 2016 GENERAL REVENUE AND EXPENDITURE REPORTS.
Finance Director Chase noted the two departments higher than the percentage expected are the Clerk’s Office and Elections. He noted workers compensation rate had increased substantially.
 
 
 
 
Motion by DeMaagd, seconded by Haas, to receive and file the December 2015 and January 2016 General Revenue and Expenditure reports.
 
                                                                  Motion Carried.



FIRE DEPARTMENT:
 
  1. APPEAL OF FALSE ALARM FEES BY STENGER & STENGER LOCATED AT 4095 EMBASSY DRIVE.
Fire Chief Looman reviewed the incidents and representing Stenger and Stenger, Bill Stenger explained the problem, the replacement of all of the equipment.
The Committee discussed the issue and noting no basis points to waive the fee, noting there was still a cost to respond to the alarms.
 
Motion by DeMaagd, seconded by Artz, to recommend to the City Commission to deny the appeal of false alarm fees by Stenger & Stenger located at 4095 Embassy Drive, SE.
 
                                                                                    Motion Carried.
 
INFORMATION TECHNOLOGY DEPARTMENT:
 
  1. RECOMMEND APPROVAL OF A CONTRACT FOR AS-NEEDED IT SERVICES THROUGH JUNE 30, 2016 WITH CORPORATE TECHNOLOGIES, INC.
Deputy Administrator Rambo reviewed his memorandum dated February 24, 2016 regarding the contract. He passed out a status report of the projects completed and items to be completed, noting the City is happy with the work being done. He stated the Mayor signs off on all projects prior to implementation.
 
Motion by Artz, seconded by DeMaagd, to recommend to the City Commission to authorize the Mayor to enter into a contract for as-needed IT services through June 30, 2016, with Corporate Technologies, Inc. (Corp Tech), in an amount not to exceed $40,000.00, with funds from the FY 2016-17 General Fund Operating (IT) budget.
 
                                                                                    Motion Carried.
 
PLANNING DEPARTMENT:
 
  1. RECOMMEND APPROVAL OF A CONTRACT FOR THE PROVISION OF FORM-BASED ZONING CODE CONSULTANT SERVICES WITH NEDERVELD INC.
Community Development Director Schweitzer informed the Committee upon completing the preliminary work for a Form-based Code it is time to hire a consultant to assist in refining the proposed new code, noting the City would like to be compatible with Wyoming along the Division corridor. A short discussion ensued.
 
Motion by DeMaagd, seconded by Artz, to recommend to the City Commission to authorize the Mayor to enter into a contract for the provision of Form-based Zoning Code consultant services, with Nederveld Inc. in an amount not to exceed $25,000.00 with funds from the FY 2016-17 General Fund Operating (Planning) budget.
 
                                                                                    Motion Carried.
 
PUBLIC COMMENT:
Resident John Helder inquired on what a person could do if they wanted to revote for a different presidential candidate. City Clerk Kasunic explained the process.
 
The meeting was adjourned at 6:35 P.M.
 
 
               
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem