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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
March 21, 2017
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Parks & Recreation Grant Administrator Denise Dawson, Economic Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, and Assistant City Engineer Dan Vander Heide.
 
PLANNING DEPARTMENT:
 
  1. CITY HALL CAMPUS MASTER PLAN DISCUSSION.
Community Development Director Schweitzer reviewed the City Hall Campus Master Plan noting specific continuing events located within the plan. He stated this covered only owned City property that had been updated from a 2012 Master Plan. Mayor Kepley spoke on the north campus that would be for public use and the south campus used for City needs. They answered questions, and stated this is  a blue print for the future. Commissioner Coughlin requested future discussion on funding these projects.
 
Motion by Kepley, seconded by Artz, to receive and file the City Hall Campus Master Plan to be used as a planning document.
 
                                                                        Motion Carried.
 
FINANCE DEPARTMENT:
 
  1. DECEMBER 2016, REVENUE AND EXPENDITURE REPORT.
Finance Director Chase noted only the Elections category was over the normal percentage for this time of year.
 
Motion by Coughlin, seconded by DeMaagd, to receive and file the December 2016 Revenue and Expenditure Report.
 
                                                                        Motion Carried.
 
DEPARTMENT OF PUBLIC WORKS:
 
  1. PURCHASE OF STREET SWEEPER.
Public Works Director Gorney explained the current agreement and the proposed purchase of a sweeper, better use and money savings with bringing this in-house.
 
Motion by Artz, seconded by DeMaagd, to recommend to the City Commission to authorize the Mayor the purchase of one Tymco street sweeper from Fredrickson Supply in the amount of $237,950.00 (including $1,000.00 for warning lights and decals) with funds from the FY 2016-17 DPW Equipment Fund budget.
 
                                                                                    Motion Carried.
 
MAYOR’S OFFICE:
 
  1. COMMISSIONER-AT-LARGE CONTINUED DISCUSSION.
    Deputy Administrator Rambo briefly reviewed the prior Committee of the Whole in which all sixteen candidates were interviewed and the informal straw poll indicating two primary candidates, and this continues the discussion on the selection process. He noted four votes will be needed in the City Commission meeting to approve a commissioner. After a discussion it was decided to wait until Commissioner Haas returns and have a vote on April 10th to discover if a candidate will have the four votes required. Deputy Administrator Rambo will provide draft questions for the Commission to review and set 20-25 minutes for a second interview for the last two candidates.
     
    POLICE AND FIRE DEPARTMENTS:
     
    FIRE DEPARTMENT.
    Fire Chief Looman reviewed the Monthly Activity Report for February 2017. Fire Chief Looman informed the Committee he will bringing a proposal for a new Fire Engine to a meeting in April. He also stated interviews for Fire Fighter had begun because of the recent departure of a Fire Fighter to pursue other interests.
     
    POLICE DEPARTMENT.
    Police Chief Hillen reviewed the monthly Statistical Report for February 2017.
    Police Chief Hillen spoke on the continuing efforts to reduce “pop-up” events that have potential to become concerns to law enforcement.
     
    Motion by Artz, seconded by DeMaagd, to receive and file the Fire and Police Reports for February 2017.
     
                                                                            Motion Carried.
     
    The meeting was adjourned at 6:40 P.M.
     
     
     
    Dan Kasunic                                                               Michael Brown
    City Clerk                                                                   Mayor Pro-Tem