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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
April 11, 2016
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Deputy Fire Chief Gregg Ginebaugh, Economic Development Planner Lisa Golder, Public Works Director John Gorney, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, Deputy Police Chief Don Tuuri, and Assistant City Engineer Dan Vander Heide. Also: representatives for Celebration Cinema; Dee Dee Fuller, Brad Miller and Kenyon Shane
 
PLANNING DEPARTMENT:
 
  1. DISCUSSION ON CITY PROVISIONS FOR SALE OF ALCOHOLIC BEVERAGES FOR ON-SITE CONSUMPTION AS APPLIED TO MOVIE THEATERS.
City commissioner Artz informed the Committee she is recusing herself for any discussion or vote on this agenda item because of a conflict of interest.
 
Planner Golder requested direction from the Committee because currently the ordinance allowing for on-site consumption does not allow for a movie theater with a limited menu to serve alcoholic beverages. Representatives from Celebration Cinema explained of other locations they currently serve alcoholic beverages, and spoke about training and safe guards in place in serving alcohol. The Committee discussed this issue at length to get a sense of a direction and unintended consequences. The Committee agreed to have staff move forward with bringing a proposed amended ordinance to the Committee of the Whole to allow for on-site consumption of alcoholic beverages in certain venues with limited or no menus.
 
ENGINEERING DEPARTMENT:
 
  1. RECOMMEND THE CITY COMMISSION ENTER INTO TWO CONSTRUCTION AGREEMENTS WITH NORTH COUNTRY WOODS, LLC (WOODBURY CENTER DEVELOPMENT) REGARDING INSTALLATION OF UTILITIES AND STREETS, STREET IMPROVEMENTS, AND AN ESCROW ARRANGEMENT.
Assistant City Engineer Vander Hiede explained the reason for the contracts and the need for an escrow arrangement. A short discussion ensued regarding a valley gutter and a curb and gutter that explained why an additional $3,000 was requested.
 
Motion by DeMaagd, seconded by Haas, to recommend to the City Commission to enter into construction agreements with North Country Woods LLC, (Woodbury Center Development) regarding installation of utilities and streets, and authorize the expenditure of $41,085.00 from Local Street Fund related to the street improvements, and to set up escrow arrangement to offset the City’s cost relative to construction inspection of those improvements.
 
                                                                        Motion Carried.
 
  1. RECOMMEND CITY RECOGNITION OF PRE-QUALIFIED ENGINEERING FIRMS.
City Engineer Bradshaw noted the memorandum discussed at the last Committee of the Whole. He and Assistant Finance Director Nenciarini provided a presentation with the benefits of having a pre-qualified list. A discussion ensued with different views for having such a list. Mayor Kepley explained the history of the list and why this should continue.
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to recognize five engineering firms as pre-qualified and authorize City staff to solicit bids exclusively from these firms, subject to limits on project cost and third-party restrictions.
 
                                                                        Motion Carried.
 
FIRE DEPARTMENT:
             
2015 ANNUAL FIRE DEPARTMENT REPORT.
 
Fire Chief Looman reviewed the Annual Fire Report for 2016. He provided an overview of the report, funding and budget, along with grant funding received. He explained staffing levels, workloads and how his department provided public education and outreach installing smoke detectors.
 
 
The meeting was adjourned at 7:02 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem