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PROPOSED MINUTES OF THE
COMMITTEE OF THE WHOLE
MAY 3, 2016
Conference Room #119
Present: Commissioners: Mayor Pro-Tem Michael Brown, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Community Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Fire Department Administrative Assistant Nancy Shane, and City Attorney Jeff Sluggett.
- DISCUSSION ON POTENTIAL AMENDMENT TO CITY ORDINANCE REGARDING SERVICE OF ALCOHOLIC BEVERAGES FOR ON-SITE CONSUMPTION.
Planner Golder explained the two proposed options in amending the ordinance to allow on-site consumption of alcoholic beverages. A brief discussion ensued on which option they prefer.
Motion by Haas, seconded by Redmond, to recommend to the City Commission to amend the Code of Ordinances for the City of Kentwood by providing a definition for “movie theatre” complex that allows for service of alcoholic beverages for on-site consumption, option one, comprised of not less than six screens, total seating for not less than 800 patrons and a minimum of 40,000 square feet of space.
- REVIEW OF RESOLUTION TO ADOPT THE SCHEDULE OF CAPITAL IMPROVEMENTS FOR JULY 1, 2106-JUNE 2022.
Assistant Finance Director Nenciarini noted the front part of the document had been reviewed by the Planning Commission with a public hearing being held and the back half being more of an internal document. Director Chase stated it is scheduled to request adoption at the May 17, 2016 City Commission Meeting. A discussion ensued regarding the plans for Wing Avenue and Breton Road extended.
Motion by Redmond, seconded by Haas, to recommend to the City Commission to adopt a resolution to adopt the Mayor-Recommended Schedule of Capital Improvements: 2016-2022 as a planning guide for the City’s anticipated capital purchases for the upcoming six-year period with the addition of a corridor study for Wing Avenue. It was requested not to place this item on the consent agenda.
- CASH AND POOLED INVESTMENTS REPORT AS OF MARCH 31, 2016.
Finance Director Chase noted this document is a snapshot in time for the end of the third quarter and was for information only and did not require any action.
PARKS AND RECREATION DEPARTMENT:
- AUTHORIZE A CONTRACT WITH PERFECTMIND, INC. FOR PARKS AND RECREATION SOFTWARE.
Parks and Recreation Director Romeo reviewed her memorandum dated April 27, 2016 regarding the purchase and implementation of software.
Motion by Coughlin, seconded by Haas, to recommend to the City Commission to authorize the Mayor to sign a contract with PerfectMind, Inc. in the amount of $19,100.00 ($11,600.00 for setup + $7,500.00 annual fee), for the provision of remotely-hosted Parks & Recreation software, with funds from the FY 2015-16 and FY 2016-17 General Fund (Parks) Operating budgets.
- AUTHORIZE A CONTRACT WITH SECURALARM SYSTEMS, SHARECO COMMUNICATIONS, AND PRECISION DATA PRODUCTS TO REPLACE SECURITY CAMERAS THROUGHOUT CITY BUILDINGS.
Public Works Director Gorney reviewed the revised amounts for this project and explained the modifications to placements of cameras and funding of the project.
Motion by DeMaagd, seconded by Redmond, to recommend to the City Commission to authorize the Mayor to enter into contracts with SecurAlarm Systems, Inc. at a cost of $136,862.00; Shareco Communications at a cost of $39,526.00; and Precision Data Products at a cost of $14,380.00, also approve an allowance of $6,000.00 for PCs, for a grand total project cost of $216,500.00 (including a 10% contingency), to replace security cameras throughout City buildings; with $103,000.00 in funds from the FY 2015-16 Property and Building, Police Equipment, and IT Operating fund budgets and the remaining project funds ($113.500.00) from the FY 2016-17 Property and Building, Fire Equipment, and DPW Equipment and Water Fund budgets.
- SUMMER CONCERT SERIES DISCUSSION.
Mayor Kepley stated that staff had requested him to sign a permit to allow on—site consumption for persons to bring in alcoholic beverages at the Concert Series held on public property. Parks & Recreation director Romeo reviewed the plan for the series. Mayor Kepley asked if the Commission had any concerns with allowing alcohol on City property during events. None of the commissioners expressed any concerns. Mayor Kepley stated he would sign the permit allowing on-site consumption of alcohol.
- POLICE DEPARTMENT 2015 ANNUAL REPORT.
Police Chief Hillen reviewed the 2015 Annual Police Report noting certain activities and statistics.
The meeting was adjourned at 7:01 P.M.
Dan Kasunic Michael Brown
City Clerk Mayor Pro-Tem