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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
May 8, 2017
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Richard Clanton, Robert Coughlin, Jerry DeMaagd, Erwin Haas, and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Assistant City Engineer Dan VanderHeide, Finance Director Tom Chase, Public Works Director John Gorney, Deputy City Clerk Becky Schultz, Fire Chief Brent Looman, Deputy Fire Chief Gregg Ginebaugh, Fire Department Administrative Assistant Nancy Shane, Deputy Administrator Mark Rambo, Police Chief Tom Hillen, Parks and Recreation Director Val Romeo and six (6) citizens.
 
FIRE DEPARTMENT:
 
  1. FALSE ALARM APPEAL FOR WATSON’S OF GRAND RAPIDS, 3640 – 29TH ST SE.
Fire Department Administrative Assistant Shane presented the letter to Watson’s detailing multiple false alarm responses within a year and the required fine based on the Code of Ordinances.  No representatives from Watson’s were present.
 
Motion by Artz, seconded by Haas to deny the false alarm appeal for Watson’s of Grand Rapids.
 
                                                                                    Motion Carried.
 
ENGINEERING DEPARTMENT:
 
  1. RECOMMEND APPROVAL OF NECESSARY CONSUMERS ENERGY RESOLUTIONS, CHANGES IN STANDARD LIGHTING CONTRACTS AND AGREEMENTS FOR MODIFICATION OF ELECTRIC FACILITIES TO CONVERT CITY STREET LIGHTS TO LED FIXTURES.
Assistant City Engineer Dan VanderHeide introduced Consumers Energy representatives Allen Bacon and Keon Atkins and reviewed his memo dated May 8, 2017.  VanderHeide highlighted the cost savings, better clarity of lighting, and expected payback for the conversion of high-pressure sodium cobra head street lights to LED, which would be completed in three phases, beginning with major streets.  VanderHeide and Consumers representatives answered Commission questions regarding savings of $50,000 for phase 1 and $114,000 for full project; reviewing post-top options when more affordable options become available; monthly per-light fee rather than usage fee which covers both energy usage and maintenance; time frame of first 500 lights converted within 3-4 months of contract; and Commission approval to be requested for each phase.
 
Motion by Coughlin, seconded by Haas to recommend Commission approval of Consumers Energy resolutions, changes in standard lighting contracts and agreements for modification of electric facilities to convert City street lights to LED fixtures.
                                                                                    Motion Carried.
 
FINANCE DEPARTMENT:
 
  1. RECOMMEND RESOLUTION TO ADOPT THE SCHEDULE OF CAPITAL IMPROVEMENTS FOR JULY 1, 2017 – JUNE 30, 2023.
    Finance Director Chase noted the SCI is a broad plan includes both Structures & Improvements and Capital Expenditures, and serves as a guide for budgeting.  He mentioned changes in Planning Commission wording and the addition of the LED streetlight conversion.  Mayor Kepley requested the removal of the sidewalk/non-motorized trail portion of the Wing Avenue improvements.
     
    Commissioner DeMaagd requested more Commission input in the Schedule of Capital Improvements in the future.  He met with Mayor Kepley and Finance Director Chase to consider the development of an ad-hoc committee consisting of Commissioners and staff to develop a true six year plan that would allow more discussion and input than the Committee of the Whole format.  Mayor Kepley will present a request for two ad-hoc committees at a future meeting that would cover long term planning and staff recruitment.
     
    Discussion on several topics including the Park Millage Fund; Pine Hill Cemetery expansion, possibility for a memorial and policy on sales to non-residents; Bowen pond grant and design progress; and water and sanitary sewer potential rate adjustments and cost controls.
     
    Motion by Clanton, seconded by Haas to recommend the resolution to adopt the Schedule of Capital Improvements for July 1, 2017 – June 30, 2023, including the change to Planning Commission wording, addition of LED streetlight conversion, and removal of Wing Ave. sidewalk/non-motorized trail provision.
     
                                                                                        Motion Carried.
     
  2. JANUARY 2017 GENERAL REVENUE AND EXPENDITURE REPORT.
  3. FEBRUARY 2017 GENERAL REVENUE AND EXPENDITURE REPORT.
    Finance Director Chase presented the January and February reports.
     
    Motion by Haas, seconded by Clanton to receive and file the January 2017 and February 2017 General Revenue and Expenditure Reports.
     
                                                                                        Motion Carried.
     

PUBLIC COMMENT:
 
Resident John Helder noted Michael Zoerhoff, Superintendent of Kentwood Public Schools, gave a presentation for his men’s group and a group also visited the Kentwood Fire Department.  Mr. Helder urged the Commission to continue to promote the great things happening in the City of Kentwood.
 
Commissioner Artz noted Parks & Recreation’s Vibe event on May 19 at 6 pm.
 
Economic Development Planner Golder will discuss potential remediation funds available from MDEQ and Brownfield Redevelopment for the Sears Automotive site at Woodland Mall at a future meeting.
 
The meeting was adjourned at 6:35 P.M.
 
 
 
 
 
Becky Schultz                                                             Michael Brown
Deputy City Clerk                                                      Mayor Pro-Tem