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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
May 11, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Deputy Fire Chief Greg Ginebaugh, Public Works Director John Gorney, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Fire Department Administrative Assistant Nancy Shane, City Treasurer Laurie Sheldon, and Assistant City Engineer Dan VanderHeide. Also, representative from Consumer’s Energy.
 
MAYOR’S OFFICE:
 
  1. CONSUMERS ENERGY LED LIGHTING PROJECT.
    Mayor Kepley reviewed the fund balance of the Streetlighting Fund, the discussions with Consumer’s Energy of a proposed change to LED lighting and reviewed the analysis and assumptions. Mayor Kepley provided options to cover the cost of this project and the representatives from Consumer’s answered questions for the Committee. Mayor Kepley inquired of the Committee if staff should continue on this project and with a consensus will be back to the Committee with additional information, noting approval for engineering cost will need to be approved to begin this project.
     
    TREASURER’S OFFICE:
     
  1. CASH HANDLING POLICY RESOLUTION.
City Treasurer Sheldon explained her intention to have the Treasurer’s Office accredited and training with other departments.
 
Motion by Redmond, seconded by Haas, to recommend to the City Commission to adopt a resolution for Cash Handling.
 
                                                                                    Motion Carried.
 
FINANCE DEPARTMENT:
 
  1. SCHEDULE OF CAPITAL IMPROVEMENTS FOR 2015-2021.
Assistant Finance Director Nenciarini informed the Committee it was time to answer any questions regarding the Schedule of Capital Improvements. Mayor Kepley reminded the Committee this was only a plan and that each project will still come before the Commission for approval. Commissioner DeMaagd had several questions that were clarified by staff.
Motion by DeMaagd, seconded by Haas, to delay the painting of the water tank until 2016.
 
DeMaagd withdrew his motion.
 
Motion by DeMaagd to paint the water tower white. Motion died for lack of a second.
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to adopt a resolution to approve the Schedule of Capital Improvements as a planning guide for the City’s anticipated capital purchases for the upcoming six-year period.
 
                                                                        Motion Carried.
 
ENGINEERING DEPARTMENT:
 
  1. 2015 ROAD SURFACE MAINTENANCE PROGRAM.
Assistant City Engineer VanderHeide reviewed the proposed resurfacing maintenance program
 
Motion by Artz, seconded by DeMaagd to recommend to the City Commission to approve a 2015 Street Resurfacing and Routine Maintenance Program with contracts to various vendors as shown on his memorandum dated May 11, 2015 regarding street resurfacing program at a total cost not-to-exceed $1,100,000.00 (including a 10% contingency), with funds from the Local and Major Streets Funds (Act 51), and from Operating and Capital funds from trails and parking lot maintenance from the FY 2015-16 and FY 2016-17 budgets.
 
                                                                        Motion Carried.
 
WAIVER REQUEST BY JOVAN EDMOND TO PERMIT A FENCE IN A PLATTED FLOODWAY EASEMENT AT 631 SILVERGLADE DR., SE.
City Engineer Bradshaw reviewed the request, including all easements and the ordinance that allows for the City Commission to grant a waiver. The renter reviewed his request and options. Discussion ensued.
 
Motion by Haas, seconded by Kepley, to deny the request for a waiver to permit a fence within the floodway easement at 631 Silverglade Drive, SE.
 
                                                                                    Motion Carried.
 
The meeting was adjourned at 6:52 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem