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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
May 16, 2017
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Richard Clanton, Jerry DeMaagd, Erwin Haas, and Mayor Stephen Kepley. Also present: IT Manager Matt Anderson, City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Deputy Administrator Mark Rambo, and Fire Department Administrative Assistant Nancy Shane. Also: WKTV Director Tom Norton and City’s PR Firm Representative Mary Ann Sabo.
 
FINANCE DEPARTMENT:
 
  1. RECOMMEND ADOPTION OF A RESOLUTION TO APPROVE THE FY 2017-18 BUDGET FOR WYOMING-KENTWOOD TELEVISION (WKTV)
WKTV’s Norton spoke of the change in revenue because of the push by AT&T to have customers move to Dish satellite.
 
Motion by Clanton, seconded by Kepley, to recommend to the City Commission the adoption of a resolution to approve the FY 2017-18 budget for Wyoming-Kentwood Television (WKTV).
 
                                                                                    Motion Carried.
 
  1. RECOMMEND ADOPTION OF A RESOLUTION TO APPROVE THE FY 2017-18 BUDGET FOR DEBT SERVICE AND CAPITAL PROJECT FUNDS.
Finance Director Chase spoke of the two debt services, those being, City Hall renovation, Public Works Facilities construction and Fire Station #1 improvements and City of Kentwood Library and four capital funds, those being Property and Building Fund, DPW Equipment Fund, Fire Equipment Fund and Police Equipment Fund.
 
Motion by DeMaagd, seconded by Artz, to recommend to the City Commission the adoption of a resolution to approve the FY 2017-18 budget for Debt Service and Capital Project Funds.
 
                                                                                    Motion carried.
 
ENGINEERING DEPARTMENT:
 
  1. DISCUSSION ON WATER AND SEWER BUDGETS AND RATES.
City Engineer Bradshaw provided a power point presentation pertaining to the Readiness-To-Serve section of the water and sewer rates. He noted the rate had not changed since the inception in 1972 and recommended that portion of the water and sewer bill have a tiered increase each year for three years. A discussion ensued regarding increases if any and in what increments. City Engineer Bradshaw will bring this item back to Committee of the Whole with additional recommendations.
 
INFORMATION TECHNOLOGY:
 
  1. RECOMMEND AUTHORIZATION OF CONTRACTS FOR SOFTWARE, LICENSING, MAINTENANCE AND EQUIPMENT FROM SHI INTERNATIONAL CORP. AND INSTALLATION AND SUPPORT FROM NVINT SERVICES LLC FOR 62-B DISTRICT COURT IBM I-SERIES SERVERS.
I.T. Manager Anderson spoke on the equipment needed and why it must work with the entire State’s court system.
 
Motion by Haas, seconded by Clanton, to recommend to the City Commission to authorize the Mayor to enter into contracts for the purchase of software, licensing, maintenance and equipment from SHI International Corp., in the amount of $58,914.36, and installation and support services from NVint Services, LLC in the amount of $7,255.00 for a total purchase of up to $72,800.00 (including a 10% contingency), with funds the FY 2016-17 Property & Building Fund budget.
 
                                                                                    Motion Carried.
 
MAYOR’S OFFICE:
 
  1. AUTHORIZE CREATION OF AD-HOC COMMITTEES FOR STRATEGIC PLANNING AND EMPLOYMENT & VOLUNTEER OPPORTUNITIES.
Mayor Kepley spoke on his desire to create two Ad-Hoc Committees to formulate ideas to implement those strategic planning documents that are approved.  Mayor Kepley also wanted a committee to find alternatives to recruitment of volunteers and employees. A brief discussion ensued.
 
Motion by DeMaagd, seconded by Clanton, to recommend to the City Commission the creation of Ad-Hoc Committees for Strategic Planning and Employment & Volunteer Opportunities consisting of the Mayor, two City Commissioners, and staff appointed by the Mayor.
 
                                                                                    Motion Carried.
 
 
 
 
POLICE AND FIRE DEPARTMENTS:
 
FIRE DEPARTMENT.
 
Fire Chief Looman reviewed the Monthly Activity Report for March and April 2017.
 
He noted a change of the Fire Inspector returning to the fire suppression unit.
 
 
            POLICE DEPARTMENT.
           
Police Chief Hillen reviewed the monthly Statistical Report for March and April
2017.
 
The meeting was adjourned at 6:59 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem