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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
May 17, 2016
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Human Resource Director Gail Dewey, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Fire Department Administrative Assistant Nancy Shane, Deputy Police Chief Don Tuuri, Assistant City Engineer Dan Vander Heide and Court Administrator Michele White. Also: residents Kathryn Bilski, John Helder, Norma Swanson and WKTV Director Tom Norton.
 
ENGINEERING DEPARTMENT:
 
  1. REQUEST FOR WAIVER FOR FENCE WITHIN A DRAINAGE EASEMENT LOCATED AT 1895 GENTIAN.
The homeowner reviewed the history of the fence showing pictures and requesting a chain-link fence be installed on the easement.
 
City Engineer Bradshaw informed the Committee that this easement is also a county drain and would need approval from them as well. He noted this area is an at-risk area, meaning if the City or County needs to work in the easement the fencing may sustain damage at the homeowners cost.
 
Motion by Kepley, seconded by Artz, to approve the request from Kathryn Bilski, 1895 Gentian, for installment of a chain-link fence in the drainage easement but away from the top of bank.
 
                                                                        Motion Carried.
 
FINANCE DEPARTMENT:
 
  1. REVIEW OF RESOLUTION TO ADOPT THE FY 2016-17 BUDGET FOR WKTV/SOUTHKENT CABLE TV COMMISSION.
WKTV Director Norton, spoke of the cable franchise fees and of their new community news feature.
 
Motion by Artz, seconded by DeMaagd, to recommend to the City Commission to adopt the resolution to approve the FY 2016-17 budget for Wyoming-Kentwood Television (WKTV)/ SouthKent Cable TV Commission, Inc.
 
                                                                        Motion Carried.
  1. REVIEW OF RESOLUTION TO ADOPT THE FY 2016-17 BUDGET FOR DEBT SERVICE AND CAPITAL PROJECTS FUNDS.
Finance Director Chase explained the reduction of five debt services to two.
 
Motion by DeMaagd, seconded by Artz, to recommend to the City Commission to adopt the Mayor-recommended FY 2016-17 Budget Adoption Resolution for Debt Service and Capital Projects Funds.
 
                                                                        Motion Carried.
 
  1. REVIEW OF RESOLUTION TO ADOPT THE WATER AND SEWER BUDGETS AND SET RATES FOR WATER AND SEWER IN THE WYOMING DISTRICT FOR FY 2016-17.
City Engineer Bradshaw reviewed the documents explaining the cause for the change in water and sewer rates.
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to adopt the resolution to approve the Water and Sewer Operating and Capital Budgets and to set rates for Water and Sewer services in the City of Kentwood (Wyoming District) for fiscal year 2016-2017.
 
                                                                        Motion Carried.
 
PLANNING DEPARTMENT:
 
  1. DISPOSITION OF TAX FORECLOSED PROPERTIES.
Economic Development Planned Golder reviewed the four properties. She reviewed the options available to the City and a discussion ensued on all properties. The Committee requested staff to provide additional information on the properties for future discussion.
 
ENGINEERING DEPARTMENT:
 
  1. RECOMMEND ADDITION OF THREE LED STREET LIGHTS IN WILDFLOWER CREEK #2 BY ADOPTION A RESOLUTION AND AUTHORIZATION TO SIGN CONSUMERS ENERGY CONTRACT.
Assistant City Engineer Vander Heide explained the standard process noting the difference in cost from the standard sodium bulb and the proposed LED light fixture and the reasoning in having the City pay for the upgrade as part of the investigation for the project to upgrade street lighting. A discussion ensued.
 
Motion by DeMaagd, seconded by Artz, to not recommend  the “Authorization for Change in Standard Lighting Contract” for the  addition of three LED street lights in the Wildflower Creek #2 subdivision, including the expenditure of $3,000.00 from the FY 2015-16 Local Street Fund.
 
                                                                        3-3
                                                                        Motion dies.
Staff was directed to return with a standard street lighting contract for the Wildflower Creek #2 subdivision.
 
CITY CLERK’S OFFICE:
 
  1. REVIEW OF ORDINANCE ADOPTING AND ESTABLISHING A NEW CODE FOR THE CITY OF KENTWOOD.
City Clerk Kasunic reminded the Committee of the process the staff and City Attorney had taken to review the code and make changes based on clarity, adjustment to meet State law, eliminate conflict within the Code or state law and made all updates to keep the Code current.
 
Motion by DeMaagd, seconded by Haas, to recommend to the City Commission to adopt an ordinance adopting and enacting a new code for the City of Kentwood.
 
                                                                        Motion Carried.
 
POLICE AND FIRE DEPARTMENTS:
 
FIRE DEPARTMENT.
Fire Chief Looman provided the March and April monthly Reports, then reviewed the April Report.
 
POLICE DEPARTMENT:
Police Chief Hillen provided the March and April Monthly Reports, then reviewed the April Report.
 
PUBLIC COMMENT:
           
Norma Swanson spoke briefly and passed out two handouts relating to rental property.
 
The meeting was adjourned at 6:59 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem