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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
June 2, 2015
Conference Room #119
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Sharon R. Brinks, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Parks & Grant Administrator Denise Dawson, Economic Planner Lisa Golder, Public Works Director John Gorney, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, City Assessor Deb Ring, Parks & Recreation Director Val Romeo, Community Development Director Terry Schweitzer, and Fire Department Administrative Assistant Nancy Shane. Also present: Calvin College-Plaster Creek Stewards Andrea Lubberts and Mike Ryskamp and LOCC member Matt Kooiman.
- PLASTER CREEK STEWARDS PRESENTATION.
Andrea Lubberts and Mike Ryskamp provided a power point presentation reflecting the concerns with watershed, what can add to the pollution or degrading quality of the watershed and some of the programs that they are doing to aid in its improvement of water quality.
HUMAN RESOURCES DEPARTMENT:
- LOCC RECOMMENDATIONS-FOR INFORMATION
Local Officers Compensation Commission representative Matt Kooiman explained the process and Mayor Kepley explained the options for the Commission to choose.
Motion by DeMaagd, seconded by Haas to receive and file the LOCC recommendations.
PARKS AND RECREATION DEPARTMENT:
- PURCHASE BURGIS PARK PLAY STRUCTURE AND AMENITIES.
Grant Coordinator Dawson and Parks Director Romeo reviewed memorandum dated May 26, 2015 regarding the proposed purchase of a play structure for Burgis Park.
Motion by Coughlin seconded by Artz, to recommend to the City Commission to authorize the purchase of a play structure for Burgis Park from Sinclair Recreation at a total cost of $38,000.00 (including installation) and park amenities from Play Environments, Inc. at a total cost of $2,700.00 for a total cost of $40,700.00 with funds from the Parks & Recreation Fund.
COMMUNITY DEVELOPMENT DEPARTMENT:
- PRELIMINARY FORM BASED CODE PRESENTATION.
Community Development Director Schweitzer showed a short film and explained the desire to have the City Commission and Planning Commission have a joint meeting to discuss this concept. A brief discussion ensued with the agreed date to meet being June 30th
. Commissioner Haas informed the Committee he will be unable to attend.
CITY CLERK’S OFFICE:
- FREEDOM OF INFORMATION ACT UPDATE.
City Clerk Kasunic explained important points of the State Statue, noted they had received the older version of the procedures and guidelines and summary of the procedures and guidelines and will provide the newest version, noting any action must be done prior to July 1st
Motion by DeMaagd, seconded by Haas, to return this item to the June 16th
Committee of the Whole and City Commission agendas.
DEPARTMENT OF PUBLIC WORKS:
- RESOLUTION TO ADOPT FY 2015-16 WATER AND SEWER FUND BUDGET AND RATES.
City Engineer Bradshaw explained the proposed rates and the reasons for the changes to the Wyoming Water District. He answered questions of the Committee.
Motion by Haas, seconded by Artz, to recommend to the City Commission to adopt the resolution to approve the Water and Sewer Operating and Capital Budgets and to set the rates for Water and Sewer services in the City of Kentwood (Wyoming District) for fiscal year 2015-2016.
- TUCK POINTING AND STAINING OF CITY HALL EXTERIOR.
DPW Director Gorney provided a history of the leaking problems with the building. He noted the below ground fixes; however the above ground repairs needed to be addressed, which he noted.
Motion by Artz, seconded by Coughlin, to recommend to the City Commission to authorize the Mayor to enter into a contract with Mark 1 Restoration Services for the amount not-to-exceed $73,000.00 (including a 15% contingency) for the tuck pointing and staining of the City Hall exterior with funds from the FY 2015-16 Property and Building Fund budget.
- MEZZANINE ENCLOSURE FOR THE DEPARTMENT OF PUBLIC WORKS.
DPW Director Gorney explained the need to enclose the mezzanine along with the plans for emergency lighting, air exchange and doors.
Motion by Arts, seconded by Redmond, to recommend to the City Commission to authorize the Mayor to enter into a contract with Wolverine Building Group for enclosure of the DPW’s garage mezzanine for a cost not-to-exceed $39,600.00 (including a 10% contingency) with funds from the FY 2015-16 DPW Equipment Fund budget.
The meeting was adjourned at 6:52 P.M.
Dan Kasunic Michael Brown
City Clerk Mayor Pro-Tem