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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
July 7, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Parks & Recreation Director Val Romeo, and City Attorney Jeff Sluggett.
 
 
ENGINEERING DEPARTMENT:
 
  1. APPEALS FOR EASEMENT ENCROACHMENT VIOLATIONS:
639 Silverglade Drive; 631 Silverglade Drive; 704 Silverbrook Drive; 628 Silverbrook Drive; 4979 Silverglen Drive, all are appealing the violation of easement encroachment with the City.
 
City Engineer Bradshaw provided a brief history of past actions in the neighborhood and the resulting letters to homeowners of easement violations. He showed a schematic of the neighborhood with the floodway easement, which property owners are in violation who had appeals pending and who had not responded to the letter. City Engineer Bradshaw displayed the ordinance of which the homeowners are in violation. A discussion ensued with the homeowners, staff and commissioners regarding awareness of easements, responsibility of notice of easements, history of creating easements, liability, and latitudes by staff to allow certain encroachments into the floodway easements.
 
Motion by Kepley, seconded by DeMaagd, to table any action on appeals and have staff do additional work to bring before the Committee of the Whole regarding any proposed changes to the Stormwater Ordinance by June 30, 2016.
 
It was noted that staff will notify all homeowners concerned in June 2016.
 
                                                                                    Motion Carried.
                                                                                    Haas Dissenting.
 
  1. 29TH STREET DRAIN REHABILITATION.
City Engineer Bradshaw referred to his memorandum dated July 7, 2015 regarding the 29th Street Drain Rehabilitation.  
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to authorize the Mayor to enter into a contract with Quantum Construction for the 29th Street Drain Rehabilitation Project in the amount not to exceed $104,750.00 (including a 10% contingency), with funds from the FY 2015-16 Drain Fund.
 
                                                                        Motion Carried.
 
DEPARTMENT OF PUBLIC WORKS:
 
  1. PURCHASE OF THREE LARGE REPLACEMENT TRUCKS.
DPW Director Gorney gave a history and reasons for the replacement of trucks. He provided additional information on new regulations regarding emissions standards.
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to authorize the purchase of three large Peterbuilt trucks. The cabs and chassis are to be purchased from JX Peterbuilt-Grand Rapids in the amount of $303,267.00, with dump bodies and accessories from Truck and Trailer Specialties, Inc. in the amount of $269,422.00 for the total proposed expenditure of $575,689.00 (including a contingency of $3,000.00 for lights and decals) with funds from the FY 2015-16 DPW Equipment Fund budget.
 
                                                                                    Motion Carried.
 
MAYOR’S OFFICE:
 
  1. KENT COUNTY DISPATCH 2016-17 CONTRACT-INFORMATION.
Deputy Administrator Houtteman provided a memorandum dated July 7, 2015 regarding County Dispatch Contract for 2016 and 2017 and explained the change in cost of service and the reasons for the reduction. He noted that an approval to authorize the Mayor to execute a contract with Kent County for Police and Fire Emergency Dispatch Services beginning January 1, 2016 and expiring December 31, 2017 will be on the July 21st City Commission agenda, but will provide any additional information if needed.
 
The meeting was adjourned at 6:58 P.M.
 
 
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem