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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
July 19, 2016
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Jerry DeMaagd, Erwin Haas, Steve Redmond. Absent: Commissioner Coughlin and Mayor Kepley. Also present: IT Director Matt Anderson, City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, Deputy Police Chief Don Tuuri and Deputy Assessor Beth Wilkerson. Also: Fleis & VandenBrink representative Jonathon Moxey and homeowner Ray Braate.
 
ENGINEERING DEPARTMENT:
 
  1. SIDEWALK INVOICE APPEAL FOR 210-44TH ST.
City Engineer Bradshaw reviewed the actions of staff, timeline and the invoice issued to the homeowner. He recommended denial of the appeal.
 
Ray Braate, co-owner of the property explained the damage to the sidewalk slabs was done by the county ten years ago and was not repaired. He provided pictures he said he took at the time of the damage 8-10 years ago. A discussion ensued with the City Engineer suggesting, based on the pictures provided, to charge for three of the four slabs replaced.
 
Motion by Artz, seconded by Redmond, to adjust the cost of the invoice to charge the homeowner for three slabs based on the discussion of tonight’s meeting.
 
                                                                        Motion Carried. (3-2)
                                                                        DeMaagd and Haas Dissenting.
 
  1. RECOMMEND CONTRACT WITH FLEIS & VANDENBRINK FOR THE WING AVENUE CORRIDOR STUDY.
City Engineer Bradshaw reviewed his memorandum dated July 19, 2019 regarding the study, noting the amount of public meetings requested.
 
Motion by Haas, seconded by DeMaagd, to recommend to the City Commission to authorize the Mayor to enter into a contract for engineering and planning services with Fleis & VandenBrink in an amount not to exceed $52,250.00 (including a 10% contingency), for the Wing Avenue Corridor Study with funds from FY 2016-17 Major Street Fund budget.
 
                                                                        Motion Carried.
  1. RECOMMEND CONTRACT AMENDMENT WITH PREIN & NEWHOF FOR 44TH STREET REHABILITATION.
City Engineer Bradshaw informed the Committee of the concern with a sink hole discovered prior to the work to be completed and requested Prein & Newhof to do the work needed.
 
Motion by Artz, seconded by Redmond, to recommend to the City Commission to enter into a contract amendment with Prein & Newhof, Inc. for design and construction engineering services for the rehabilitation of 44th Street from Shaffer to Broadmoor, in an amended not-to-exceed amount of $118,140.00 (inclusive of a 10% contingency), with funds from the FY 2016-17 Major Street Fund budget.
 
                                                                        Motion Carried.
 
FINANCE DEPARTMENT:
 
  1. COMPENSATION STUDY IMPLEMENTATION UPDATE.
Finance Director Chase reviewed the memorandum dated July 12, 2016 explaining, Mayor Kepley wanted to update the Commission on the implementation and who was affected by the Compensation Study. No action is needed, information only.
 
MAYOR’S OFFICE:
 
  1. REVIEW ORDINANCE TO REGULATE DISTRIBUTED ANTENNA SYSTEM IN PUBLIC RIGHT-OF-WAY.
City Engineer Bradshaw noted the City Attorney has written a proposed ordinance to have it clear the need to obtain a license or franchise from the City prior to installing poles, antennas, etc. in the public right-of-way.
 
Motion by Redmond, seconded by Haas, to recommend to the City Commission to adopt an ordinance to amend the Code of Ordinances for the City of Kentwood to add Section 62-129, to regulate DAS/small cell/wireless facilities in the public right-of-way.
 
                                                                        Motion Carried.
 
INFORMATION TECHNOLOGY:
 
  1. RECOMMEND ONE YEAR CONTRACT WITH TELNET WORLDWIDE, INC. FOR TELECOMMUNICATIONS SERVICES.
IT Director Anderson and Assistant Finance Director Nenciarini explained the change to a provider that offers the same service with a lower cost.
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to authorize the Mayor to enter into a one-year contract with TelNet Worldwide, Inc., for the monthly provision of PRI lines and associated accessories, at a monthly cost of $835.00 with funds from the FY 2016-17 General Fund Operating budget.
 
                                                                        Motion Carried.
 
  1. RECOMMEND REINSTATEMENT OF ONE FULL-TIME IT DESKTOP SERVICES SPECIALIST.
IT Director Anderson reviewed his memorandum dated July 14, 2016 regarding the IT desktop position.
 
Motion by Haas, seconded by Redmond, to recommend to the City Commission to approve the reinstatement of one full-time IT position for City-wide desktop support.
 
                                                                        Motion Carried.
 
POLICE AND FIRE DEPARTMENTS:
 
FIRE DEPARTMENT.
            Fire Chief Looman reviewed the June 2016 Monthly Activity Report.
            Chief Looman reviewed the other activities they had participated in.
 
POLICE DEPARTMENT.
             
Police Chief Hillen reviewed the June 2016 Monthly Activities Report, he noted the National Night Out event scheduled and thanked the community for their support.
 
The meeting was adjourned at 7:02 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem