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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
January 20, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Economic Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Parks & Recreation Director Val Romeo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Treasurer Laurie Sheldon and Assistant City Engineer Dan Vander Heide.
 
COMMUNITY DEVELOPMENT DEPARTMENT:
 
  1. FARMERS MARKET UPDATE.
Economic Development Planner Golder reviewed the site locations and suppliers, spoke of site visits to other markets and of discussion with owners of the potential locations. She reviewed the budget for having a farmers market which includes a manager and advertising that would come from the general budget. She spoke of concerns with needing visibility, providing water and toilets. She informed the commission of what staff would be involved. She then asked for direction.
  • Commissioner DeMaagd expressed his thoughts that City Hall would be the best location but should be in the back, away from the street.
  • Commissioner Haas stated he was not in favor of having a farmers market because of the cost/benefit of running this program and his thoughts on the referral to  a study that was done and his belief that it is not scientific and inaccurate and did not have any cost associated with it.
  • Mayor Kepley gave his thoughts that this program should be done, we should at least try. In his opinion this is a program that people would like that would not cost a whole lot of money. He spoke of the concern that the location needs to be visible from the street.
  • Commissioner Artz provided her thoughts that this project needs to have enough vendors, wants it at the Library, but wants a business plan.
  • Parks & Recreation Director Romeo provided her thoughts of what the department wants to provide adjacent to the market.
  • Commissioner Coughlin commented that he was in favor of this from the beginning.
  • Commissioner Brown stated he is in support of this program.
 
Based on the consensus of the commission, they are in favor of moving forward with having a farmers market at City Hall on Saturdays.
 
  1. COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS.
 
Economic Development Golder displayed the target areas allowed for the grant.
Golder informed the Committee of various proposed projects suggested by the Engineering Department. The first being the Kellogg Woods Park north parking lot resurfacing; however, the problem with that is it is owned by the school and may not be eligible for the grant. She stated that she requested clarification regarding if the project could be eligible. She explained other proposed projects at Kellogg Woods Park would be the south parking lot expansion, lighting for the ball field and playground equipment replacement. She concluded that two additional projects could be the purchase of land near the Stanaback Park and putting in a connector along the Heyboer Drain to connect the east-west trail. Golder noted the deadline for a decision on which projects to choose is February 27th and there will be a public hearing on February 17th. City Engineer Bradshaw spoke on an upcoming RFP for Saddleback Trail because of a question by Commissioner Haas, but stated it is not designed as of yet and that the cost of this project is around one million dollars, with Golder stating the City needs projects to be shovel ready. She suggested to rate the projects as the north parking as a priority, and, if it is rejected, then the City could do the south parking lot, lighting for the ball field and the playground equipment. Mayor Kepley provided some details to the trail projects. City Engineer Bradshaw informed the committee that the agreement with the school states the City is responsible for maintaining the parking lot.
It was suggested by Mayor Kepley to try for the north parking lot first, then the south parking lot, lighting for ball field and playground equipment, with all in agreement.
 
FINANCE DEPARTMENT:
 
  1. FY 2015-16 BUDGET TIMETABLE-INFORMATION ONLY.
 
Finance Director Chase reviewed the budget timetable and the steps the commission will go through to adopt the budget. In the past, the process was separate for approving milage rates and this year they will discuss the different funds along with a public hearing together to better comply with the Charter and State law. The second item will be a discussion of Capital Improvements that forms the basis of much of the budget process. He noted the attachment showing the different funds. He reminded the committee of the expanded Finance Committee Meeting on April 16th
 
  1. GENERAL REVENUE AND EXPENDITURE REPORT FOR MONTH ENDED OCTOBER 31, 2014.
 
Finance Director Chase noted all of the departments are within the range they should be for this time of year.
 
Motion by DeMaagd, seconded by Haas, to receive and file the General Revenue and Expenditure Report for month ended October 31, 2014.
 
                                                                                    Motion Carried.
 
TREASURER’S OFFICE:
 
  1. TREASURER UPDATE.
 
City Treasurer Sheldon provided a handout reflecting the items she has accomplished in the first year of becoming the Treasurer, of the changes she had made and of her goals for 2015.
 
POLICE AND FIRE DEPARTMENTS:
  1. MONTHLY UPDATE.
 
Fire Chief Looman reviewed the monthly report for December 2014.
He spoke of the Anthrax scare at one of the schools and how it was handled.
 
Police Chief Hillen reviewed the monthly report for December 2014.
He spoke of the P.R.I.C.E. project during the Christmas season.
 
The meeting was adjourned at 6:52 P.M.
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem