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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
October 4, 2016
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Human Resource Director Gail Dewey, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Fire Department Administrative Assistant Nancy Shane, Deputy Police Chief Don Tuuri, Assistant City Engineer Dan Vander Heide and Court Administrator Michele White.
 
ENGINEERING DEPARTMENT:
 
  1. RECOMMEND CONTRACT AMENDMENT WITH PREIN & NEWHOF, INC. FOR ENGINEERING SERVICES FOR REHABILITATION OF 44TH STREET.
    City Engineer Bradshaw explained that since the last approval for work to be completed Public Works has surveyed the condition of the storm sewers and has discovered that 830 feet of pipe needs repair or replacement along with replacement of two culverts.
     
    Motion by Artz, seconded by Haas, to recommend to the City Commission to authorize the Mayor to enter into a contract amendment with Prein & Newhof, Inc. for design and construction engineering services for the rehabilitation of 44th Street from Shaffer to Broadmoor Avenues, in an amended not-to-exceed amount of $183,140.00 (including a 10% contingency), with funds from the FY 2016-17 Major Street Fund budget.
     
                                                                                  Motion Carried.
     
  2. RESIDENTIAL SIDEWALK SPECIAL ASSESSMENT POLICY.
     
    City Engineer Bradshaw reviewed the prior discussion at the September 20th Committee of the Whole noted in his memorandum dated October 4, 2016. The Committee discussed comparisons with the Cities of Wyoming and Grand Rapids, their funding and policies.
  3. The Committee discussed cost to the City of fully paying for installation of sidewalks.
  4. Property owners payments of existing assessments.
  5. Act 51 current funding and anticipated funding.
  6. Benefits to residents.
  7. Repairs & replacement of sidewalks.
  8. A Fill-in program.
  9. New construction developments.
     
    The Committee discussed upcoming projects and how a change in policy may affect those property owners. Deputy Administrator Rambo noted Context Sensitivity Criteria should be used in their decisions and Community Development Director Schweitzer reviewed the Zoning Ordinance currently in place regarding sidewalks. The Committee agreed developers continue to install sidewalks on new developments, property owners continue to pay for repair/replacement of sidewalks. They requested a plan for connectivity and wanted public involvement and to bring back for further discussion.
     
    Deputy Administrator Rambo introduced Holly Wolniakowski of Sabo Communications who has been hired as the City’s Public Relations Consultant. She provided her work background.
     
    Parks & Recreation Director Romeo informed the Committee of the upcoming events and of the partnership with NASA and Townline School through the ARCH Program.
     
    Mayor Kepley informed the Committee of the upcoming Bhutanese Community cultural program on October 23rd form 2p.m. until 8p.m. and of the housing summit October 14th for growing cities.
     
    The meeting was adjourned at 6:28 P.M.
     
     
     
     
    Dan Kasunic                                                               Michael Brown
    City Clerk                                                                   Mayor Pro-Tem