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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
October 18, 2016
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Fire Department Administrative Assistant Nancy Shane, and Deputy Police Chief Don Tuuri. Also: Peter Haefner of Vredevelt, Haefner, LLC.
 
FINANCE DEPARTMENT:
 
  1. AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2016.
Peter Haefner provided highlights of the audit, noting the option letter and that it was a clean audit. He answered questions of the committee and a discussion ensued regarding the landfill costs and obligation.
 
Motion by Coughlin, seconded by Redmond, to recommend to the City Commission to receive and file the Audited Financial Statements for the Fiscal Year Ended June 30, 2016 and Audit Letter.
 
                                                                        Motion Carried.
 
FIRE DEPARTMENT:
 
  1. RECOMMEND PURCHASE OF SEVENTEEN BALLISTIC VESTS FROM ARMOR EXPRESS.
Fire Department Administrative Assistant Shane reviewed Fire Chief’s memorandum dated October 4, 2016 regarding the purchase of ballistic vests.
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to approve the purchase of Seventeen Ballistic Vests from Armor Express at a cost of $24,463.00 from the Fire Department Operating FY 2016-17 budget.
 
                                                                        Motion Carried.
 
MAYOR’S OFFICE:
 
  1. RECOMMEND ENTERING INTO A CONTRACT WITH M.C. SMITH ASSOCIATES FOR CONSULTATION AND DESIGN SERVICES FOR THE CITY  CENTER MASTER PLAN
Deputy Administrator Rambo explained the need to take all of the different studies and put them in to action and this consultant would formulate a plan, which would be brought to the public for a vision of the future. The Committee discussed the proposed action.
 
Motion by DeMaagd, seconded by Redmond, to recommend to the City Commission to authorize the Mayor to enter into a contract for consultation and design services with M.C. Smith, Associates and Architectural Group, Inc. in an amount not to exceed $11,780.00, for the City Center Master Plan five year update, with funds from the FY 2016-17 General Fund (Executive) budget.
 
                                                                        Motion Carried.
                                                                        Artz Dissenting.
 
POLICE DEPARTMENT:
 
  1. RECOMMEND ENTERING INTO CONTRACTS WITH ANDY J. EGAN CO. AND TRANE FOR MECHANICAL AND MONITORING UPGRADES TO THE JUSTICE CENTER SIDEWALK SNOWMELT SYSTEM.
Public Works Director Gorney reviewed his memorandum dated October 11, 2016 regarding the rehabilitation of the snowmelt system.
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to authorize the Mayor to enter into contracts with: Andy J. Egan Co., Inc., for mechanical upgrades to the sidewalk snowmelt system at the Justice Center, at a cost not-to-exceed $19,800.00; and with Trane, for the implementation of centralized mechanical monitoring capabilities, at a cost of $2,565.00, for a grand total of $24,600.00 (including a 10% contingency), with funds from the FY 2016-17 Police Equipment and Property Fund budgets.
 
                                                                        Motion Carried.
 
POLICE AND FIRE DEPARTMENTS:
 
Due to the lack of time, these monthly reports will be added to tonight’s City Commission agenda.
 
The meeting was adjourned at 6:58 P.M.
 
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem