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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
November 1, 2016
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Fire Department Administrative Assistant Nancy Shane, and City Attorney Jeff Sluggett.
 
DEPARTMENT OF PUBLIC WORKS:
 
  1. RECOMMEND CONTRACT WITH BOB’S SNOWPLOW, INC. FOR SIDEWALK SNOWPLOWING.
Public Works Director Gorney reviewed the history with Bob’s and their positive experience with them over the years. He explained the reason for the cost increase and the bid cost relative to other bidders.
 
Motion by Artz, seconded by Coughlin, to recommend to the City Commission to authorize the Mayor to contract with Bob’s Snow Plow, Inc. for sidewalk snowplowing at a total cost of $37,000.00 with funds from the FY 2016-17 General Fund (Public Works) Operating Budget. Also authorize the option to renew this contract for the subsequent two fiscal years, at costs of $38,500.00 and $40,000.00, contingent upon the Commission’s approval of funding for this purpose in each fiscal year budget.
 
                                                                        Motion Carried.
 
ENGINEERING DEPARTMENT:
 
  1. RECOMMEND APPROVAL OF THE SIDEWALK ASSESSMENT POLICY.
City Engineer Bradshaw noted this is the third discussion on the policy and requested a discussion with regard to Stormwater assessment policy. The Commission requested the section referring to the “City staff shall have the administrative authority to review and amend projects that are not incongruence with non-motorized plan” be removed from the proposed resolution.
 
Motion by DeMaagd, seconded by Artz, to recommend to the City Commission to approve the resolution to establish City Policy regarding public payment for Public Sidewalks under certain circumstances with the section referring to the “City staff shall have the administrative authority to review and amend projects that are not incongruence with non-motorized plan” be removed from the proposed resolution.
 
                                                                        Motion Carried.
                                                                        Haas Dissenting.
 
Commissioner Haas expressed his view that people did not see a want sidewalks for several reasons.
 
RECOMMEND APPROVAL TO ESTABLISH CITY POLICY REGARDING PUBLIC PAYMENT FOR STORMWATER SEWER INFRASTRUCTURE UNDER CERTAIN CIRCUMSTANCES.
Staff and Committee discussed the same change in regards to stormwater assessments.
 
Motion by DeMaagd, seconded by Redmond, to recommend to the City Commission to approve the resolution to establish City Policy regarding public payment for Public Stormwater Sewer Infrastructure under certain circumstances with the section referring to the “City staff shall have the administrative authority to review and amend projects that are not incongruence with the Schedule of Capital Improvements Plan” be removed from the proposed resolution
 
                                                                                    Motion Carried.
 
FINANCE DEPARTMENT:
 
  1. CASH AND POOLED INVESTMENTS REPORT FOR SEPTEMBER 30, 2016.
Finance Director Chase reminded the Committee this is a snap shot in time and does not reflect the entire period.
 
Motion by Artz, seconded by Redmond to receive and file the Cash and Pooled Investments Report for September 30, 2016.
 
                                                                        Motion Carried.
 
  1. AUGUST 31, 2016 GENERAL REVENUE & EXPENDITURE REPORT.
Finance Director Chase noted three departments above the average, all because of special circumstances.
 
Motion by Artz, seconded by Haas, to receive and file the August 31, 2016 General Revenue and Expenditure Report.
 
                                                                        Motion Carried.
 
Commissioner DeMaagd spoke to the Committee in his request the City have an internal control consultant hired to review and recommend ways the City can protect itself against any number of ways the City could be damaged from spamming to reputational risks and recommended it be planned into the next budget cycle.
 
The Committee was provided by Deputy Administrator Rambo the State’s definition of a “Natural Beauty Road”, the broad interpretation that can be used by local communities and how in certain circumstances the denotation of a natural beauty road could be removed from a road.
 
Commissioner DeMaagd inquired on the timeline for demolition on the house on Meadowlawn and on unpermitted fences in floodway easements. Staff will follow up and report back to the Committee.
 
The meeting was adjourned at 6:32 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem