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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
November 17, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, IT Consultant Bob Coe, Public Works Director John Gorney, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Parks & Recreation Director Val Romeo, and Fire Department Administrative Assistant Nancy Shane. Also: Auditor Peter Haefner.
 
 
FINANCE DPEARTMENT:
 
  1. AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2015.
 
CPA Peter Haefner reviewed highlights of the audit with Finance Director Chase providing additional information as needed. He reviewed the opinion letter, changes to the audit as required by the Federal Government and complimented staff for their work in aiding in the audit.
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to receive and file the Financial Statements, including Single Audit Act Compliance, and the Audit Committee Letter, for the year ended June 30, 2015.
 
                                                                  Motion Carried.
                                                                  DeMaagd Dissenting.
 
Commissioner DeMaagd stated his reason for dissenting is so the landfill liability amount, which he disagrees with, is discussed at the City Commission meeting.
 
INFORMATION TECHOLOGY DEPARTMENT:
 
  1. CORPORATE TECHNOLOGY TECHNICIAL SUPPORT UPDATE.
 
Information Technology Consultant Coe provided a handout listing each objective, the current progress and percent of completion. He reminded the Committee this is the first six months of the first year of the contract with Plante and Moran and all items had been budgeted. He noted the use of an external help desk program and reason for that program. He stated that several components have been replaced due to the end of life of the equipment, but noted more equipment will need to be replaced.
 
PARKS AND RECREATION:
 
  1. PURCHASE OF PLAY STRUCTURE AND ACCESSORIES FOR KELLOGGWOODS PARK FROM SINCLAIR RECREATION.
Parks and Recreation Director Romeo reviewed her memorandum dated November 11, 2015 regarding the proposed play structure for Kelloggwoods Park.
 
Motion by Coughlin, seconded by Artz, to recommend to the City Commission to authorize the Mayor to sign a tri-partite contract with Kent County, Sinclair Recreation, and the City of Kentwood, for the purchase of a play structure and accessories for Kelloggwoods Park, for a total cost of $40,000.00 (including installation) with funds from the Kent County Community Development Block grant (CDBG).
 
                                                                                    Motion Carried.
 
POLICE AND FIRE DEPARTMENTS:
 
  1. MONTHLY REPORTS.
Fire Chief Looman reviewed the Monthly Activity Report for October 2015. He informed the Committee of the use of QR code stickers for when companies are testing fire systems, and their continued installations of smoke detectors in mobile homes. He stated the department has begun using Narcan to reduce deaths of persons who have overdosed.
 
Motion by Artz, seconded by Haas, to receive and file the Fire Department Monthly Activity Report for October 2015.
 
                                                                                    Motion Carried.
 
Police Chief Hillen reviewed the Monthly Activity Report for October 2015. He informed the Committee the department will begin the PRICE program on Black Friday. Resurrection Church made a banner supporting law enforcement.
 
Motion by Coughlin, seconded by Haas, to receive and file the Monthly Activity Report for October 2015.
 
                                                                                    Motion Carried.
 
PARKS AND RECREATION DEPARTMENT:
 
  1. GYMNASIUM PAINTING.
DPW Director Gorney explained it would work best to have the gym painted while the floor is being replaced and the gym is not being used.
 
Motion by Artz, seconded by Coughlin, to recommend to the City Commission to authorize the Mayor to sign a contract with Kosters and De Vries Inc., for the painting of the Recreation Center gymnasium walls and ceiling, in the amount not to exceed $9,800.00, with funds from the FY 2015-16 Property and Building Fund budget.
 
The meeting was adjourned at 6:55 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem