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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
December 2, 2014
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Sharon R. Brinks, Robert Coughlin, Jerry DeMaagd, Erwin Haas and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, IT Manager Bill Dudgeon, Utilities Manager John Gorney, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Parks & Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, Assistant City Engineer Dan Vander Heide and Public Works Director Ron Woods.


DEPARTMENT OF PUBLIC WORKS:
  1. GRAND RAPIDS SEWER AND WATER RATES-PROPOSED YEAR 2014 CHANGES. INFORMATION ONLY.
Public Works Director Woods explained that this as an annual assessment. He reviewed the rate methodology and verifying the numbers for accuracy. He noted staff had met with Grand Rapids Water and Sewer Department and reminded the Committee of the 30-day period to make comment and recommended acceptance of the proposed rate changes.
 
Motion by Brinks, seconded by Coughlin to receive and file the Grand Rapids Sewer and Water Rates- Proposed Year 2014 changes.
 
                                                                                    Motion Carried.
 
 
FINANCE DEPARTMENT:
  1. CISCO FIREWALL PURCHASE FOR IT DEPARTMENT.
Information Technology Manager Dudgeon reviewed his memorandum dated November 21, 2014 regarding updating the firewall and answered questions of the Committee.
 
Motion by DeMaagd, seconded by Coughlin, to recommend to the City Commission to authorize the purchase of a Cisco firewall and three years of maintenance and support, with installation services from MCPc, Inc. at a cost of $21,794.95, with funds from the FY 2014-15 Property and Building, Police Equipment and Fire Equipment Funds.
 
                                                                        Motion Carried.
 
  1. APPOINTMENT OF MILLER, CANFIELD AS BOND COUNSEL FOR 2005 REFUNDING TRANSACTION.
Finance Director Chase explained that Staff’s recommendation to select Miller, Canfield as Bond Counsel is based on them being the original bond counsel, their reputation, having a working relationship and cost of an RFP regarding a small amount for refunding transaction of this bond.
 
Commissioner DeMaagd express his thoughts on not going out for bid along with other actions regarding this transaction.
 
Motion by Coughlin, seconded by Brinks, to recommend to the City Commission to approve the appointment of Miller, Canfield, Paddock and Stone, P.L.C. as the City’s Bond Counsel, for the refunding process of Series 2005 bonds, in the amount of $16,500.00 with funds for payment to be included in the closing costs of the new bonds as permitted by the City of Kentwood Purchasing Rules, (Special Circumstances).
 
                                                                        Motion Carried.
                                                                        DeMaagd Dissenting.
 
REVIEW OF THE REQUEST FOR PROPOSAL FOR AUDITORS.
Assistant Finance Director Nenciarini provided a power point presentation explaining the process and timeframe for going out for bids and answered questions.
 
The meeting was adjourned at 6:16 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem