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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
December 5, 2017
Conference Room #119
6:00 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Emily Bridson, Richard Clanton,  Robert Coughlin, Thomas McKelvey, and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Deputy Administrator Mark Rambo, Deputy Police Chief Richard Roberts, and Fire Department Administrative Assistant Nancy Shane.
 
ENGINEERING DEPARTMENT:
 
  1. GRAND RAPIDS WATER AND SEWER RATES FOR 2018.
City Engineer Bradshaw reviewed the packet of material provided to the Committee that included background, system analysis of the study comparison rates and methodology. He noted the reason for some of the changes or why the Wyoming Water District had different numbers.
 
Motion by Artz, seconded by Clanton, to receive and file the Water and Sewer Rate Study 2017 Preliminary Report.
 
                                                                        Motion Carried.
 
PLANNING DEPARTMENT:
  1. RECOMMEND CONTRACTS FOR A BUSINESS PLAN UPDATE WITH PROS CONSULTING AND PARKS MASTER PLANNING SERVICES WITH M.C. SMITH & ASSOCIATES GROUP FOR PARKS & RECREATION.
City Deputy Administrator Rambo reviewed the proposed timeframe, process and needed planning documents to proceed with the project including options for implementing the completed Master Plan. He answered questions of the Committee.
 
Motion by Clanton, seconded by Artz, to recommend to the City Commission to authorize the Mayor to execute a contract for a Business Plan update with Pros Consulting, Inc. for $27,500.00 and a contract for Parks Master Planning Services and restroom replacement plans, bid specifications, and construction administration with M.C. Smith & Associates Group, Inc. for $96,866.00 for a not-to-exceed total of $136,803.00 (including an approximately 10% contingency)
 
                                                                                    Motion Carried.
 
RECEIVE AND FILE THE REVENUE AND EXPENSE REPORT ENDED JULY 31, 2017.
Finance Director Chase explained the front loading of some expenses that reflect in the higher percent than normal, such as HAS and Longevity pay. He stated some of the categories have been combined from last year and will show no activity for the year. Finance Director Chase also noted that Federal Grants are shown as a pass through.
 
The meeting was adjourned at 7:00 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem