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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
December 15, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Deputy Administrator Mark Rambo, Parks & Recreation Director Val Romeo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeff Sluggett, and Assistant City Engineer Dan Vander Heide.
 
MAYOR’S OFFICE:
 
  1. DETERMINE FUTURE ACTION STEPS FOR PROPERTY LOCATED AT 200-44TH STREET.
Deputy Administrator Rambo reviewed the request on market value of the property, action options and cost of purchasing the property with environmental assessment and demolition of structure. He reviewed his discussions with the owner and son noting the owner was not in favor of the City requesting a grant from the DNR for the purchase of the property because of the lengthy timeline involved in the process.
 
The Committee discussed the options available to the City with most leaning toward the option of applying for a DNR Grant to purchase the property. It was noted the land owner must agree to the application for a grant to continue. Commissioner Haas is against purchasing the property for various reasons. There was discussion regarding other ways to purchase the land ending with direction given to Deputy Administrator Rambo to further discuss with the land owner. It was noted there is no commitment by the City until approval by the City Commission.
 
Motion by Coughlin, seconded by DeMaagd, to direct staff to negotiate and obtain an answer of terms toward a grant.
 
                                                                  Motion Carried.
                                                                  Haas Dissenting.
 
  1. RECOMMEND BLOOM, SLUGGETT, MORGAN, PC AS PROVIDER OF LABOR, PENSION, HEALTH CARE AND ORDINANCE LEGAL SERVICES TO THE CITY OF KENTWOOD.
Mayor Kepley informed the Committee the law firm of Law Weathers will no longer exist as of January 1, 2016 and that the legal duties have been split between Law Weathers and Bloom Sluggett, Morgan. Mayor Kepley stated his intent to issue a Request for Proposal/ Request for Qualifications for legal services, and is requesting Bloom Sluggett Morgan subcontract out the legal services needed until the City can return to the City Commission a recommendation for services. City Attorney Sluggett reviewed the attorneys who will temporarily cover the legal services needed by the City.
 
Motion by Artz, seconded by DeMaagd, to recommend to the City Commission that Bloom Sluggett, Morgan, PC be directed to provide labor, pension, health care, and ordinance enforcement legal services to the City, on a temporary basis not to exceed six months.
 
                                                                  Motion Carried.
 
PENSION BOARD:
 
  1. RESTATEMENT OF THE CITY OF KENTWOOD PENSION PLAN.
 
Finance Director Chase reviewed the documents provided in the packets noting changes required by the Federal Government.
 
Motion by Artz, seconded by Coughlin, to recommend to the City Commission to adopt the resolution to restate the City of Kentwood Employee Pension Plan, effective January 1, 2015, as presented in the Plan Document attached to the resolution.
 
                                                                  Motion Carried.
 
  1. RESTATEMENT OF THE CITY OF KENTWOOD DEFINED CONTRIBUTION PENSION PLAN AND TRUST.
Finance Director Chase noted changes to the plan.
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to adopt the resolution to restate the City of Kentwood Defined Contribution Pension Plan and Trust, effective January 1, 2016, using the ICMA Retirement Corporation Governmental Money Purchase Plan & Trust and related documents and agreements.
 
                                                                                    Motion Carried.
 
FINANCE DEPARTMENT:
 
  1. GENERAL REVENUE AND EXPENDITURE REPORT FOR THE MONTH ENDED SEPTEMBER 30, 2015.
Finance Director Chase noted tax collected and any department out of balance for this time of year.
 
Motion by DeMaagd, seconded by Haas, to recommend to the City Commission to receive and file the General Revenue and Expenditure Report for the month ended September 30, 2015.
 
                                                                                    Motion Carried.
 
PARKS AND RECREATION DEPARTMENT:
 
  1. RECREATON CENTER GYMNASIUM FLOOR-MOISTURE MITIGATION.
DPW Director Gorney explained the problem with moisture in the floor that was discovered when removing the old floor, and needed testing be completed prior to future action being taken to complete the installation of the gym floor.
 
Motion by DeMaagd, seconded by Coughlin to recommend to the City Commission that it authorize the additional expenditure not to exceed $23,290.00 for moisture mitigation of the Recreation Center Gymnasium floor, with funds from the FY 2015-16 Property and Building Fund budget.
 
                                                                                    Motion Carried.
 
POLICE AND FIRE DEPARTMENTS:
 
  1. MONTHLY REPORTS.
 
Police Chief Hillen reviewed the monthly activity report for November 2015.
 
Motion by Coughlin, seconded by Haas, to receive and file the Police Department monthly Activity Report for November 2015.
 
                                                                                    Motion Carried.
 
Fire Chief Looman reviewed the monthly activity report for November 2015.
 
Motion by Artz, seconded by Haas to receive and file the Fire Department Monthly Activity Report for November 2015.
 
                                                                                    Motion Carried.
 
The meeting was adjourned at 6:45 P.M.
 
 
 
 
Dan Kasunic                                                                     Michael Brown
City Clerk                                                                         Mayor Pro-Tem