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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
May 19, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Economic Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Parks & Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeff Sluggett, and Assistant City Engineer Dan VanderHeide. Also present: representative from Madison Church, representatives from Consumers Energy and WKTV Director Tom Norton.
 
MAYOR’S OFFICE:
 
  1. CONSUMERS ENERGY DESIGN/ENGINEERING CONTRACT.
Representatives displayed two kinds of lighting for City streets. The Committee asked questions and Mayor Kepley inquired if the Committee wanted to continue to persue the change of street lighting. All were in consensus to continue. Mayor Kepley explained the change out will occur in phases and that the City could discontinue the change at the end of each phase.
 
Motion by Artz, seconded by Haas, to recommend to the City Commission to execute a $272,000.00 contract with Consumers Energy for Design and Engineering Services relating to LED street lighting project, with funds from the Special Assessment Revolving Fund, with Pfeiffer Woods Drive to be completed last.
 
                                                                        Motion Carried.
 
  1. ART OF TRAFFIC CONTROL PROJECT.
Deputy Administrator Houtteman explained to the Committee that staff had been in discussions with Kendall Art & Design College and in conjunction with EKHS to aid in the vision for art in the traffic circle in front of City Hall and in front of the Library. Mayor Kepley informed the Committee that no tax dollars would be spent on the project and provided his thoughts regarding this project. Discussion ensued, with a consensus to continue to move forward on this project.
 
FINANCE DEPARTMENT:
 
  1. RESOLUTION TO ADOPT FY 2015-16 BUDGET FOR SOUTHKENT CABLE TV COMMISSION (WKTV).
WKTV Director Norton spoke briefly on budget, expenditures and equality.
 
Motion by Coughlin, seconded by Artz, to recommend to the City Commission to adopt a resolution to approve the FY 2015-16 budget for Southkent Cable TV Commission, Wyoming-Kentwood Television (WKTV)
 
                                                                  Motion Carried.
 
  1. RESOLUTION TO ADOPT FY 2015-16 BUDGETS FOR DEBT SERVICE AND CAPITAL PROJECT FUNDS.
Finance Director Chase explained this is the reminder of the budget that is adopted annually, although not required by law it is a good management tool.
Director Chase noted the re-bonding has saved the City $125,000 for the next five years.
 
Motion by DeMaagd, seconded by Artz, to recommend to the City Commission to adopt a resolution to adopt FY 2015-16 budgets for Debt Service and Capital Project Funds.
 
                                                                  Motion Carried.
 
  1. FIRE STATIONS REHABILITATION AND MAINTENANCE.
City Engineer Bradshaw reviewed his memorandum dated May 13, 2015 regarding the rehabilitation and maintenance of the three Fire Stations.
 
Motion by Coughlin, seconded by Artz, to recommend to the City Commission to  authorize the Mayor to enter into a contract with Wolverine Building Group for rehabilitation and maintenance design/build services on Kentwood’s three fire stations for a cost not-to-exceed $60,700.00 (including a 10% contingency) with funds from the FY 2015-16 and FY 2016-17 Fire Equipment Fund budgets.
 
                                                                  Motion Carried.
 
  1. GENERAL REVENUE AND EXPENDITURE REPORT FOR MONTH ENDED FEBRUARY 28, 2015.
Finance Director Chase noted two departments a little over the percent normally at this time of year.
 
Motion by Artz, seconded by Coughlin, to receive and file the General Revenue and Expenditure Report for month ended February 28, 2015.
 
                                                                  Motion Carried.
 
ENGINEERING DEPARTMENT:
 
  1. MAJOR STREETS SIDEWALK POLICY.
Assistant City Engineer VanderHeide provided staff recommendation that the Committee recommend approval to City Commission that all major streets require sidewalks on both sides as stated in the 1978 resolution (133-78), with two exemptions: Lake Drive as it is designated as a Natural Beauty Road and Wing Avenue until such time that a final grade is established. Suggestions for funding the project were discussed as, not to create an economic burden on the Madison Ave. Church.
City Attorney explained that the Committee of the Whole or City Commission is not the venue to grant waiver, it should be directed to the Zoning Board of Appeals.
 
Motion by Redmond seconded by Coughlin to recommend to the City Commission to adopt a resolution pertaining to the installation of sidewalks on arterial and collector streets.
 
                                                                  Motion Carried.
                                                                  DeMaagd and Haas Dissenting.
 
  1. WAIVER REQUEST FROM SIDEWALK REQUIREMENTS BY MADISON AVENUE MISSIONARY BAPTIST CHURCH AT 5757 MADISON AVENUE, SE.
No action taken as explained by City Attorney that to grant a waiver should come from the Zoning Board of Appeals.
 
POLICE AND FIRE DEPARTMENTS:
 
  1. MONTHLY REPORTS.
Motion by Coughlin, seconded by Artz, to receive and file the Police and Fire Monthly Reports for April 2015.
 
                                                                                    Motion Carried.
 
The meeting was adjourned at 6:47 P.M.
 
 
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem