APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
June 16, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Deputy Administrator Rich Houtteman, City Assessor Andy Johnson, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Police Captain Richard Roberts, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeff Sluggett, Deputy Police Chief Don Tuuri and Assistant City Engineer Dan VanderHeide. Also: Kent County Director of Public Works Darwin Baas and Environmental Coordinator Molly Sherwood.
 
ENGINEERING DEPARTMENT:
 
  1. KENT COUNTY PRESENTATION ON THE PROPOSED SURCHARGE ORDINANCE AND GAS COLLECTION SYSTEM.
The representatives from Kent County explained the new requirements from the EPA and MDEQ regarding the landfill and the need to assess a tipping fee to help cover costs of monitoring the landfill. They provided long term costs and informed the Committee of the proposed construction for gas collection. A brief discussion ensued regarding costs and history of the landfill.
 
  1. CONSTRUCTION AGREEMENT FOR WILDFLOWER CREEK #2.
Assistant City Engineer VanderHeide explained to the Committee that this agreement will authorize construction of streets and storm sewers on behalf of the City and that the City will accept as City streets after final inspection of standards. Also will set up an escrow account to cover the cost of the City to inspect. He noted modifications to the agreement and requested the approval as modified.
 
Motion by  Coughlin, seconded by Redmond, to recommend to the City Commission to authorize the Mayor to enter into a construction agreement with Bosco Construction, LLC, owners of the property known as Wildflower Creek #2 which is located north of 52nd Street and west of East Paris Avenue, to authorize the Developer to install storm sewers and streets in preparation for the City’s acceptance of them as public, and to set up escrow arrangements to offset the City’s costs relative to construction inspection of those improvements, as modified.
 
                                                                        Motion Carried.
 
 
 
  1. NATURAL BEAUTY ROADS-INFORMATION ONLY
Assistant City Engineer VanderHeide explained to make Wing Road a Natural Beauty Road would require construction that would result in loss of natural vegetation to make the road safer. Commissioner DeMaagd was adamant in wanting to make Wing a “Natural Beauty Road” without any residents along Wing asking for that designation. He inquired as to the process to change the designation and discussion ensued.
 
CITY CLERK’S OFFICE:
  1. FREEDOM OF INFORMATION POLICY UPDATE.
City Clerk Kasunic reminded the Committee that the current proposed procedures, policy and resolution was provided in the packet and would be on the consent agenda for tonight’s meeting and would answer any questions.
 
Motion by Haas, seconded by DeMaagd, to recommend approval to the City Commission of the Policy, procedures and resolution.
 
                                                                        Motion Carried.
 
FIRE DEPARTMENT:
  1. MABAS AGREEMENT.
Fire Chief Looman stated this is a mutual aid agreement regarding the Michigan Mutual Aid Box Alarm System (MABAS) with the surrounding communities and had minor changes as noted in the memorandum dated May 27, 2015, from the original 2010 agreement.
 
Motion by Artz, seconded by Coughlin, to recommend to the City Commission approval of the MABAS agreement.
 
                                                                        Motion Carried.
 
MAYOR’S OFFICE:
 
  1. RESOLUTION TO EXTEND PAYMENT TERMS FOR RAVINES NEIGHBORHOOD B-1.
Deputy Administrator Houtteman reviewed the history, the attempt last year to change the payment terms and the “bad” description that was used by the County that then required this second attempt in changing the payment terms.
He noted that if not changed, the amount to purchase could exceed the value of the property.
 
Motion by DeMaagd, seconded by Artz, to recommend to the City Commission to approve the resolution to extend payment terms for a confirmed Special Assessment District (Ravines Neighborhood B-1).
 
                                                                        Motion Carried.
 
 
  1. TAX FORECLOSED PROPERTIES-2015.
Deputy Administrator Houtteman reminded the Committee of last year’s acquisitions that were passed on to the Kent County Land Bank and reviewed this year’s tax foreclosed properties, all are vacant land. No action is recommended with staff recommendations not to acquire any of these properties.
 
FINANCE DEPARTMENT:
 
  1. GENERAL REVENUE AND EXPENDITURE REPORTS FOR MONTHS ENDED MARCH 31, 2015 AND APRIL 30, 2015.
Finance Director Chase noted there was nothing out of the ordinary.
 
Motion by Coughlin, seconded by Artz, to receive and file the General Revenue and Expenditure Reports for months ended March 31, 2015 and April 30, 2015.
 
                                                                        Motion Carried.
 
POLICE AND FIRE DEPARTMENTS:
  1. MONTHLY REPORTS.
Fire Chief Looman reviewed the monthly report for May 2015.
 
Motion by Artz, seconded by Haas, to receive and file the May 2015 monthly Fire Report.
 
                                                                        Motion Carried.
 
Deputy Police Chief Tuuri reviewed the May 2015 Monthly Report.
He noted the apprehension of individuals involved in several crimes.
 
Motion by Coughlin, seconded by Artz, to receive and file the May 2015 Police Monthly Report.
 
                                                                        Motion Carried.
`                                                                      
The meeting was adjourned at 6:58 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem