APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
July 21, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Deputy Fire Chief Greg Ginebaugh, Economic Planner Lisa Golder, Public Works Director John Gorney, City Clerk Dan Kasunic, Assistant Finance Director Lorna Nenciarini, Assistant Planner Joe Pung, and Fire Department Administrative Assistant Nancy Shane.
 
PLANNING DEPARTMENT:
 
  1. NEXT MICHIGAN DEVELOPMENT CORP.-DISCUSSION.
    Economic Development Planner Golder informed the Committee of the joint proactive marketing approach to spur the development of properties in Muskegon and Kent Counties. It was noted that no Kentwood funds were used in this project. She answered questions of the Committee.
     
    ENGINEERING DEPARTMENT:
     
  2. TRAFFIC SIGNAL DESIGN AND CONSTRCUTION.
    City Engineer Bradshaw reviewed his memorandum dated June 21, 2015 regarding the Traffic Signal Design and Construction Engineering noting the reason for this work was based off of the traffic study informing the City that the two most dangerous intersections were 52nd Street and Eastern Avenue and Shaffer Avenue and 32nd Street. The City applied for a grant and was approved to cover the cost for 90% of 52nd and Eastern and 80% of Shaffer and 32nd cost.
     
    Motion by DeMaagd, seconded by Artz, to recommend to the City Commission to award a contract to Hubbell, Roth & Clark, Inc. for traffic signal design and construction engineering services, in an amount not to exceed $57,420.00 (including a 10% contingency), with funds from the FY 2015-16 Major Streets budget.
     
                                                                                        Motion Carried.
     
    FINANCE DEPARTMENT:
     
  3. AUDIT ENGAGEMENT LETTER AND QUESTIONAIRE.
    Finance Director Chase noted this was the first step in the process and to aid in understanding the service the Auditor provides. Additionally an audit questionnaire was enclosed to the Commission for their input. He answered questions of the Committee.
     
  4. VERIZON FUNDING AGREEMENT.
    Assistant Finance Director Nenciarini stated without this contract the City’s monthly costs will immediately increase, because the previous contract has expired, and Verizon will not allow any grace period.
     
    Motion by Artz, seconded by Haas, to authorize the Mayor to sign a one year renewal of the agreement with Verizon Wireless for cellular telephone and air card operation and equipment in an amount not to exceed $42,395.00, with funds from the appropriate General Fund Operating budgets.
     
                                                                                  Motion Carried.
     
    POLICE AND FIRE DEPARTMENTS:
               
  5. MONTHLY REPORTS.
     
    Police Chief Hillen reviewed the monthly Police Report for June 2015. He reminded the Committee of National Night Out on August 4th and requested any Commissioner who would like to be paired with an officer to contact him.
     
    Motion by Artz, seconded by Haas, to receive and file the monthly Police Report for June 2015.
     
                                                                                  Motion Carried.
     
    Deputy Fire Chief Ginebaugh reviewed the monthly Fire Report for June 2015.
     
    Motion by Artz, seconded by Redmond, to receive and file the monthly Fire Report for June 2015.
     
                                                                                  Motion Carried.
     
    Because of extra time before the next meeting, the chair asked if the Committee had any questions.
     
    Commissioner Haas inquired of how the replacement is based for the Peterbuilt trucks. DPW Director Gorney explained it had to do with the condition of the trucks and repair/maintenance schedule. 
     
    The meeting was adjourned at 6:15 P.M.
     
     
     
     
    Dan Kasunic                                                               Michael Brown
    City Clerk                                                                   Mayor Pro-Tem