Text size: A A A

 
APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
September 1, 2015
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Robert Coughlin, Jerry DeMaagd, Erwin Haas, Steve Redmond and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, and Deputy Police Chief Don Tuuri.
 
 
FIRE DEPARTMENT:
 
  1. APPEAL OF FALSE ALARM FEES FROM THE FIRE DEPARTMENT FOR WELLINGTON WOODS.
 
Fire Chief Looman reviewed the incidents relating to the False Alarm Fee, noting Mr. Abraham, who is appealing the fee was not present.
 
Motion by Artz, seconded by Haas, to deny the appeal of False Alarm Fees from the Fire Department for Wellington Woods located at 4550 N. Breton Court, SE.
 
                                                                  Motion Carried.
 
ENGINEERING DEPARTMENT:
 
  1. FIRE STATIONS REHABILITATION- TRADES PACKAGE.
City Engineer Bradshaw reviewed his memorandum dated September 1, 2015 regarding the proposed work. He reviewed the prior requests on the project and the timeline for completion of work. He requested this item be placed on the Consent Agenda. Finance Director Chase noted this project is on the Schedule of Capital Improvements document.
 
Motion by DeMaagd, seconded by Coughlin, to recommend to the City Commission to approve a contract amendment with Wolverine Building Group, for fire stations rehabilitation services, for trades subcontractors, in the amount not-to-exceed $420,339.00 (including a 10% contingency), with funds from the FY 2015-16 Fire Equipment Fund budget and place onto the Consent Agenda of tonight’s City Commission Meeting.
 
                                                                                    Motion Carried.
 
 
FINANCE DEPARTMENT:
 
  1. GENERAL REVENUE AND EXPENDITURE REPORT FOR MONTH ENDED JUNE 30, 2015.
Finance Director Chase stated this is a preliminary report, with the final presented with the auditor’s report and that no department was over budget.
 
Motion by Artz, seconded by Redmond, to recommend to the City Commission to approve the General Revenue and Expenditure Report for month ended June 30, 2015.
 
                                                                        Motion Carried.
 
  1. INFORMATION PACKET REGARDING POST-EMPLOYMENT BENEFITS AND BONDED DEBT.-INFORMATION ONLY.
Finance Director Chase explained the Defined Benefit Pension Plan and its contribution level over the years until 2025 and Defined Contribution Plan. He noted that the Pension Board recommends the plans and the City Commission approves the plans.
 
 Director Chase reviewed the Debt Service, specifically five bonds, with two bonds for water & Sewer projects. He reviewed the timeline for payments, the refinancing of bonds and the bond ratings. He explained the reason the City applies for bonds for projects and the differences in purchasing a Fire Engine with advanced funding to constructing a Library with bonds.
 
Mayor Kepley informed the Committee that through the hiring process they have made an offer to Mark Rambo to begin work October 5th as the new Deputy Administrator.
 
Police Chief Hillen informed the Committee that the Police have apprehended a suspect involved in the various break-ins in the Bailey’s Grove Subdivision.
 
The meeting was adjourned at 6:27 P.M.
 
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem